« April 2009 | Main | June 2009 »

May 29, 2009

Retrieve Supervisor ID Data with New M-Pathways Functionality

The data/report used to upload an employee's supervisor is now available on the Supervisor ID Data Selection page in M-Pathways. The BusinessObjects report previously used to retrieve Supervisor ID data is no longer available.

The new Supervisor ID Data Selection page:
-- Allows retrieval of real-time data that can be used by the Supervisor ID upload process
-- Can be found through the same navigation as the Supervisor ID upload process:
Menu > Workforce Administration > Collective Processes >Supervisor ID Data Selection
-- Please note, as part of this enhancement, the Employee Supervisor Upload page name has been changed to Supervisor ID Upload.

RESOURCES
Uploading Employee Supervisor Information Reference Document: <http://maislinc.umich.edu/mais/pdf/HR_UAW_supvID_RD.pdf>

FOR QUESTIONS OR ASSISTANCE
Contact the Help Desk:
-- Phone: 734-936-7000, 5
-- E-mail: maishelpdesk@umich.edu

Keyword: Supervisor ID

From: MAIS.Inform
Sent: Friday, May 29, 2009
To: "M-Pathways HR Total Appointment View User"
Subject: Retrieve Supervisor ID Data with New M-Pathways Functionality

Posted by cstefans at 09:14 AM

May 27, 2009

BusinessObjects Web Intelligence (WebI) Upgrade Postponed

The BusinessObjects upgrade tentatively scheduled for June 1, 2009, is postponed until later this summer. The decision to delay was made in response to performance issues identified during system testing. We have received fixes for these issues but want to ensure that adequate time is available for testing before proceeding with the upgrade.

WHAT YOU NEED TO KNOW
-- The June 1, BOTV episode, “What’s new in XI R3,” is cancelled and will be rescheduled closer to the new implementation date. You will receive a cancellation notice soon if you registered for this session.
-- The freeze on BusinessObjects access requests has been lifted until further notice.

We’ll notify you soon after a new implementation date is selected. Thank you for your patience.

FOR QUESTIONS
Contact the MAIS Help Desk
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

Keywords: BusinessObjects Upgrade

To: U-M Data Warehouse BusinessObjects Users and MAIS Unit Liaisons
From: MAIS.Inform
Date: May 27, 2009
Subject: BusinessObjects Web Intelligence (WebI) Upgrade Postponed

Posted by wro at 10:25 AM

May 19, 2009

Order Teaching Evaluations for Spring, Spring/Summer, and Summer 2009

Department administrative staff should now complete their orders for Spring, Spring/Summer, and Summer 2009 teaching evaluations in the M-Pathways system.

After completing your orders, please let your instructors know that their evaluations are ready for review in the Faculty Center of Wolverine Access. Also, where department policy allows, primary instructors may add questions to their evaluation forms after department orders are complete, but all additions must be made by the Key Dates outlined below. Instructors with questions about their evaluations should contact their departments immediately.

If any of the core forms (or templates) used by your department need to be revised for these terms, you should ask Evaluations and Exams (E&E) to make the revisions before you assign the templates. You may contact Anna Shih or Jim Kulik by phone at 734-764-3497 or by e-mail at EandE@umich.edu.

KEY DATES
-- June 9, 2009: Last day changes are allowed to Spring 2009 TQ evaluation orders.
-- August 4, 2009: Last day changes are allowed to Spring/Summer 2009 TQ evaluation orders.
-- August 4, 2009: Last day changes are allowed to Summer 2009 TQ evaluation orders.

FOR ASSISTANCE OR QUESTIONS
Ordering procedures are unchanged from previous terms. If you need further information
on ordering procedures, search on “Teaching Evaluations” in My LINC at <https://maislinc.umich.edu>.

For evaluation assistance, contact E&E:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

For M-Pathways assistance, contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu

From: Office of Evaluations and Examinations
Sent: Tuesday, May 19, 2009
To: "M-Pathways Users with the SR Evaluation Order Role"
Cc: Select Student Administration Unit Liaisons

Posted by cstefans at 09:44 AM

May 18, 2009

Teaching Evaluations Data and Shared Reports Added to Student Records Data Set

To facilitate department specific reporting needs, teaching evaluation data has been added to the Student Records data set and the associated SA03 BusinessObjects universe in the U-M Data Warehouse.

SHARED REPORTS:
Group reports of class medians are now available to those with access to the BusinessObjects SA03 universe. The reports include median results for every question, instructor, and class and are available in Public Folders > User-Shared > Office of Evaluations and Examinations.
-- Eval Summary by Department Code
-- Eval Summary by Median Group
-- Eval Summary by Subject

DATA INCLUDED:
-- New teaching evaluation tables are located in BusinessObjects in Stand Alone Folders > Class > Evaluations. Refer to the updated Student Records Data Dictionary at http://www.mais.umich.edu/reporting/studentdatasets.html#sr.
-- Evaluation data collected via the online teaching evaluation system beginning with the Fall 2008 term.
-- Summary statistical data, including medians and quartiles, for each class, instructor, and question. Individual rating and comment data is not included.

DOCUMENTATION RESOURCES:
The following documents are available on My LINC at https://maislinc.umich.edu.
-- Student Records Data Set in the Data Warehouse - Quick Reference includes a summary of the Student Records data set.
-- BusinessObjects InfoView and WebI Resources – Web Page includes links to important training resources for BusinessObjects users.

DATA SET ACCESS
If you do not have, but would like access to the Student Records data set, see ‘How to Request Access’ on the MAIS System Access page at http://www.mais.umich.edu/access/index.html.

FOR ASSISTANCE OR QUESTIONS
For data-related questions, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

For system-related questions contact the MAIS Help Desk:
-- Phone: 734-937-7000, option 7
-- E-mail: maishelpdesk@umich.edu

cc. Student Administration Unit Liaisons

From: MAIS.Inform
Sent: May 18, 2009
To: "M-Pathways Users with the SR EVALUATION ORDER USER and SR EVALUATION REPORT USER Roles and M-Pathways Student Records Data Set Users"

Posted by wro at 11:02 AM

2010 Budgeting and 2008 Disbursement Information

BUDGETING FOR AID YEAR 2010:
Budgeting is complete for continuing students for Fall 2009 and Winter 2010. Departments can begin entering their tuition-valued awards. A tuition-valued award has its amount calculated automatically by M Pathways based on the budgeted tuition/fee charges selected in the "Calc Flag" field. It is important to note the following about the amount of a tuition-valued award:
-- It assumes full-time attendance.
-- It is an ESTIMATED value until the Regents approve rates for tuition and fees in June 2009.

When the approved rates are budgeted in M-Pathways, OFA will update the amounts of previously entered tuition-valued awards to reflect the approved rates.

BATCH DISBURSEMENT COMPLETED FOR AID YEAR 2008:
The weekly batch disbursement process that applies financial aid to student accounts and distributes refunds via payroll will no longer include awards for Fall 2007 through Summer 2008. You may still enter or submit awards for those terms, but you will need to request a manual override for each award that needs to be disbursed.

If applicable, a refund will be distributed to the student in the next weekly payroll cycle after the disbursement override is completed. To request a disbursement override, please e-mail OFA at sfps@umich.edu and include:
-- "DISBURSEMENT OVERRIDE" in the subject line
-- Student's name and UMID
-- Financial Aid Item Type number and description
-- Aid year and term of the award
-- Reason for disbursement override (e.g., batch disbursement ended)

FOR ASSISTANCE OR QUESTIONS
Contact OFA at 763-4303 or send e-mail to sfps@umich.edu.

From: Office of Financial Aid [mais.inform@umich.edu]
Sent: May 18, 2009
To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards"
Subject: 2010 Budgeting and 2008 Disbursement Information
Keywords: Financial Aid, 2010 Budgeting, 2008 Disbursement

Posted by wro at 08:35 AM

May 15, 2009

Enhancements to Student Records Data Set

Enhancements were recently made to the Student Records data set and the associated BusinessObjects universe (SA03) in the U-M Data Warehouse. These enhancements include:

1) CRS_TOPIC_DESCRLONG field added to CRSE_TOPIC table
Schools/colleges that use the optional class Long Description (DESCRLONG) field in M-Pathways can now use the field to facilitate school/college specific reporting (i.e., LSA class sub-titles.)

2) SCHED_PRINT_INSTR field added to CLASS_INSTR table
This field can be used to indicate whether the class instructor(s) name appears in the schedule of classes.

3) DEPT_GRP and CAMPUS_EVENT_NBR fields added to CLASS_TBL table
The following fields allow for more detailed space management reporting.
-- DEPT_GRP
-- DEPT_GRP_DESCR
-- DEPT_GRP_VP_AREA
-- DEPT_GRP_VP_AREA_DESCR
-- DEPT_GRP_CAMPUS
-- DEPT_GRP_CAMPUS_DESCR
-- CAMPUS_EVENT_NBR

4) New fields added to the CLASS_TBL table
The following fields allow for detailed reporting on combined sections when working with space management and teaching evaluation data.
-- CLASS_HOME_IND_CD
-- CLASS_DESCR254
-- TOTAL_ENRL_CAP
-- TOTAL_ENRL_TOT
-- TOTAL_WAIT_CAP
-- TOTAL_WAIT_TOT
-- OVERALL_ENRL_STAT

DATA DICTIONARY
The updated Student Records Data Dictionary is available on the MAIS Web site at: <http://www.mais.umich.edu/reporting/studentdatasets.html>.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

cc. Student Administration Unit Liaisons

From: MAIS.Inform [mailto:mais.inform@umich.edu]
Sent: Friday, May 15, 2009
To: "M-Pathways Student Records Data Set Users"
Subject: Enhancements to Student Records Data Set
Key words: Student Records Data Set

Posted by cstefans at 09:29 AM

BusinessObjects Web Intelligence Upgrade Coming June 2009

We wanted to let you know that work is underway to upgrade the current version of BusinessObjects. Implementation is tentatively scheduled for June 1, 2009.

WHAT’S NEW?
This new version retains all the functionality of the current version, delivers new report formatting functionality for InfoView users, and supports use of Safari and Firefox browsers for Macintosh users.

WHAT YOU NEED TO KNOW
-- No outage during normal hours of operation for BusinessObjects is expected.
-- There will be a freeze on BusinessObjects access requests beginning Wednesday, May 27, through Friday, May 29. Users can still submit requests through OARS but those requests will not be processed until the upgrade is complete.
-- Any changes you make to reports in your Favorites after 12:01 a.m., Thursday, May 28, will not be carried forward to the new environment.
-- Default user preferences will be set for all users as of Monday, June 1. Any custom preferences you have set (such as the number of reports to display per screen) will likely need to be reapplied.
-- After June 1, please review any reports you run which are not UM-Maintained Reports to make sure they return the expected results.

NEXT STEPS
-- Plan to join us on June 1, 2:00 – 2:45 p.m., for a new BOTV episode on What’s New in XI R3. Register now on My LINC. For those who are unable to attend, a recording of the episode will be available later that day for viewing at your convenience.
-- Watch for e-mail, Wolverine Access and MAIS Project InfoCenter announcements with additional information about available training and support materials beginning in June.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

Keyword: BusinessObjects Upgrade

To: U-M Data Warehouse BusinessObjects Users and MAIS Unit Liaisons
From: MAIS.Inform
Date: May 15, 2009
Subject: BusinessObjects Web Intelligence (WebI) Upgrade Coming June 2009

Posted by wro at 09:12 AM

May 14, 2009

Message from Laura Patterson

Posted by lburgamy at 12:15 AM

May 13, 2009

New Archive Impacts on Reported and Payable Time

Effective May 16, 2009, Reported and Payable Time will be archived in M-Pathways after 7 months instead of 13 months. This is designed to improve the performance of the Time Administration process.

The Timesheet web page may be used to view Reported Time for 7 months. It continues to be used to enter Normal Prior Period Adjustments for up to 6 prior months.

NEW HEODS QUERIES
Four new queries in HEODS are now available to review Reported and Payable Time from July 1, 2001 through the present:
-- Reported Time by Employee ID: ODS_MTL_RPTD_TIME_EMPL_ARC
-- Reported Time by Static Group: ODS_MTL_RPTD_TIME_GROUP_ARC
-- Payable Time by Employee ID: ODS_MTL_PAYABLE_TIME_EMPL_ARC
-- Payable Time by Static Group: ODS_MTL_PAYABLE_TIME_GROUP_ARC

Note: The queries by Employee ID run much faster than the queries by Static Group.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu

To: Electronic Timekeepers and Time Approvers
From: MAIS.inform
Date: May 13, 2009
Subject: New Archive Impacts on Reported and Payable Time


Posted by wro at 12:13 PM

May 12, 2009

Resource Group volunteer info packet

Information and sign up form for those interested in volunteering for design teams

Posted by lburgamy at 12:48 PM

Design Team volunteer info packet

Information and sign up form for those interested in volunteering for design teams

Posted by lburgamy at 12:45 PM

Volunteer for DART Design Team or Resource Group

We are seeking volunteers for Phase I of the DART Project. Some roles require more commitment than others. This presentation on project timeline, organization, and volunteer opportunities can help you decide what role you want to play in DART design. If you have questions about volunteering, please send them to caseaton@umich.edu.

To view this presentation full screen, click on the icon in the lower right corner of the window below.
Download the PPT for clickable hyperlinks to team and role descriptions.

Posted by lburgamy at 12:28 PM

May 07, 2009

M-Reports now offers Source/Use financial reporting online!

The Source/Use Year-To-Date report allows you to compare revenue (i.e., sources) to expenses (i.e., uses) for a department/department group over time to identify trends and anomalies. With M-Reports, you can:
-- Identify high-level balances by Fund/Fund Group for a fiscal year.
-- Analyze sources of revenue and spending by Fund/Fund Group over time.
-- Link to underlying transaction detail, including, payroll, benefits, student financials, invoices, and vouchers.
-- Select various groups of departments within a school, college, or department group to facilitate reporting and analysis.

Access M-Reports on Wolverine Access (http://wolverineaccess.umich.edu). The navigation path is: University Business > Reporting > M-Reports. Once in M-Reports, click the FIN. MGMT tab Reports, click the FIN. MGMT tab and select Source/Use Year-to-Date from the left navigation menu.

Remember, your uniqname, UMICH Kerberos password, and MToken are required to log into M-Reports. If you are a faculty member without an MToken, check the “I don't have an MToken” checkbox on the Weblogin screen. To obtain an MToken, visit an MToken Distribution Center <http://www.mais.umich.edu/mtoken/mtoken_distribution.html>


To learn more about M-Reports, visit the U-M Business Intelligence Web site at: <http://www.bi.umich.edu/products/web_reporting.html>.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

To view this message in HTML format, visit <http://www.mais.umich.edu/project_infocenter/bi_home.php>.

Orignal message sent:
To: Departmental financial report users
From: Cheryl Soper, Controller and Director of Financial Operations
Date: April 30, 2009

Posted by hengeshl at 12:09 PM

May 05, 2009

Free e-Waste Recycling May 9

Drive-through and drop off old or unused electronics from 9:00 a.m.-2:00 p.m. at Pioneer High School (Main St. Entrance), 601 W. Stadium Blvd., Ann Arbor. Ann Arbor Public Schools and the Climate Savers Computing Initiative @ the University of Michigan (CSCI @ U-M), and other local partners are sponsoring a series of e-Waste Recycling Events in Ann Arbor, Dearborn and Flint.

Accepted materials include:


See a complete list of materials.

Recycling responsibly is the right thing to do

It's open to the general public


Save our land and water systems and responsibly recycle your e-waste

Posted by cstefans at 02:35 PM

May 01, 2009

Take another look at eReconciliation and the RTF Toolkit!

M-Pathways eReconciliation now includes links to Payroll, Benefits, and Student Financials transaction detail!

Fully reconcile your Statements of Activity online by using eReconciliation to:
-- View transaction detail for all journals (e.g., Payroll, Vouchers).
-- Mark transactions as reconciled at the summary or detailed level.
-- Annotate transactions to provide unit information.
-- Obtain reports displaying reconciled/annotated transaction data.

5,782 payroll, benefit, and student financials transactions were marked as reconciled in the first week this detail was available. To date, your colleagues have reconciled over 287,000 lines on their SOAs using eReconciliation.

INDIVIDUALIZED DEMOS AVAILABLE
MAIS Financial BSAs and Financial Operations will work with you to determine how to use eReconciliation, RTF Toolkit options (http://www.mais.umich.edu/fin/rtf_toolkit.html), and other University reporting options to your benefit.

Join your colleagues in learning about eReconciliation and more! Contact mais.fin.contact@umich.edu to arrange your free, individualized consultation.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 3
-- E-mail: maishelpdesk@umich.edu

For additional information about the Real-Time Financials project, visit the RTF pages on the MAIS Web site at http://www.mais.umich.edu/fin/rtf.html.

To view this message in HTML format, visit http://www.mais.umich.edu/project_infocenter/what_else_home.php.

To: Department Managers, Project Administrators, and Statement of Activity Reconcilers
From: MAIS.Inform
Date: May, 1, 2009
Subject: Take another look at eReconciliation and the RTF Toolkit!

Posted by cstefans at 09:57 AM