« July 2009 | Main | September 2009 »

August 31, 2009

Student Athletic Certification Improvements in M-Pathways (UPDATED)

M-Pathways Student Administration system improvements will help facilitate compliance with NCAA and Big Ten rules for athletic practice and participation in varsity sports.
-- A system-generated restriction for student athletes that prevents them from dropping a class, if that action would result in less than full-time registration status for the fall and winter terms. Student athletes would require an authorized signature from the Academic Support Program (ASP) to override this restriction.
-- A system-generated restriction for student athletes that prevents them from making any registration changes when a final term attestation is in place. Student athletes would require an authorized signature from the Academic Support Program (ASP) to override this restriction.
-- Alerts to the Office of the Registrar (RO) and Compliance Services Office will automatically be generated when:
---- A student athlete has been suspended for various academic reasons.
---- A 3rd, 4th, or 5th year student athlete makes a change to their academic plan.

The athletic certification process is a partnership between the Compliance Services Office, the Office of the Registrar, and Schools and Colleges.

ADDITIONAL RESOURCES
For additional information on:
-- Student athletic participation information in M-Pathways, see the ‘Add/Update and View Athletic Participation Information - Step-by-Step Procedure’ in My LINC http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=23497
-- M-Pathways Service Indicators, see the ‘Service Indicators - Quick Reference Sheet’ in My LINC http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=1131
-- Athletic participation compliance at U-M, see the Compliance Services Office – The University of Michigan web page http://www.mgoblue.com/compliance/article.aspx?id=97424

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "Select Staff from the Office of the Registrar, Compliance Services Office, and Admissions Advisory Group"
cc. Student Administration Unit Liaisons and SRCAA Advisory Group
From: MAIS.Inform [mailto:mais.inform@umich.edu]
Subject: Student Athletic Certification Improvements in M-Pathways
Date: Monday, August 31, 2009

Posted by cstefans at 10:46 AM

August 28, 2009

Summer Teaching Evaluations Reports Available to Staff

Staff can now run Spring/Summer and Summer 2009 Teaching Evaluation Reports in M-Pathways. Availability of reports and suggestions for running reports during the student registration period are included in the message below from the Office of Evaluations and Examinations. A separate e-mail was sent to instructors today.

Spring/Summer and Summer 2009 Teaching Evaluation final reports can now be run by staff in M-Pathways and by instructors in Wolverine Access, Faculty Business.

Note: Instructors were also notified by e-mail today. View the message in the What else is happening? section of the Project InfoCenter:
<http://www.mais.umich.edu/project_infocenter/what_else_home.php>

NEW REPORT
-- A new report that combines summary report data and individual comment data is now available in M-Pathways. This report is also available to instructors in the Faculty Center. View the updated ‘Run Teaching Evaluation Reports’ step-by-step procedure for more information at http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28164&.>

IMPORTANT REPORT GENERATION INFORMATION
When running reports, please keep this information in mind:
-- System enhancements require that you add a new Run Control ID for each report and ensure the server name field is equal to PSUNX. Please see the updated ‘Run Teaching Evaluation Reports’ step-by-step procedure referenced above.
-- During this time of heavy system usage, we ask that you run these reports in the M-Pathways HEODS reporting environment: Wolverine Access > University Business > Reporting > HEODS.
--Teaching evaluation data will be available in HEODS tomorrow morning.
-- Running the reports for an entire department may take several hours and will display all the results in one PDF file.
-- We recommend that you run large batches of reports in HEODS and later in the day. You can retrieve the PDF files the following morning.
-- Individual response data will only be available for a limited time. You will be notified before the individual response data is removed.

SHARED REPORTS
-- To facilitate department specific reporting needs, group reports of class medians are now available to those with access to the SA03 BusinessObjects universe. For more information, see the ‘Teaching Evaluations Data and Shared Reports Added to Student Records Data Set’ archived communication at <http://www.mais.umich.edu/project_infocenter/announcement_what.php?guid=20090518110222>

HELP DOCUMENTATION
-- Instructors access teaching evaluation reports in the Faculty Center. For details, see the Faculty Business Help pages at <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm>
-- Staff access teaching evaluation reports in M-Pathways. For details, see the documentation in My LINC (https://maislinc.umich.edu). Search on key word “evaluations.”

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

For assistance with running reports, contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: Online Help Desk

cc. Select Student Administration Unit Liaisons

From: Office of Examinations and Evaluations
Sent: Friday, August 28, 2009 9:23 AM
To: "M-Pathways Users with the SR EVALUATION ORDER Role and SR EVALUATION REPORT USER Role"
Subject: Now Available: Summer 2009 Teaching Evaluation Reports

Posted by wro at 09:42 AM

Summer Teaching Evaluation Reports Available to Instructors

Instructors can now view their Summer 2009 Teaching Evaluation Reports in Wolverine Access > Faculty Business. Details about available reports and instructions for accessing the reports are included in this message from the Office of Evaluations and Examinations.

Spring/Summer and Summer 2009 Teaching Evaluation Reports are now available in Wolverine Access, Faculty Business.

You can access three reports for each of your classes:
-- NEW! An Instructor with Comments Report: includes a combination of statistical rating results and anonymous comments of each student responding to the evaluation.
---- An Instructor Report: provides statistical rating results.
---- An Individual Responses Report: provides the anonymous comments and ratings of each student responding to the evaluation.

Note: Quantitative rating results will be available indefinitely. Student comment data will only be available for a limited period of time. You will receive notification before comment data is removed.

NAVIGATE TO REPORTS IN THE FACULTY CENTER
The basic steps to view reports are outlined below. More details are available on the Faculty Business Help pages at: <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm>

1. Verify that your browser’s pop-up blocker is turned off.
2. Select the Spring/Summer 2009 or the Summer 2009 term to view your Summer 2009 classes.
3. Click the Teaching Evaluations icon on the row of the class you wish to view.
4. Select each of the evaluation reports links to view teaching evaluation data. If no evaluation report links display, it means one of the following conditions exists:
-- No student responses were submitted.
-- The class grade roster was not posted.
-- An evaluation was not established for the class.
5. When finished reviewing, close the PDF reports.
6. Click the Return to Faculty Center link at the bottom of the page, to return to your class list for Spring/Summer 2009. If you navigate to the Faculty Center via the left-hand menu, you will return to the current term information.

SHARED REPORTS
-- Group reports of class medians are now available to those with access to Student Records data in BusinessObjects. For more information, see the ‘Teaching Evaluations Data and Shared Reports Added to Student Records Data Set’ archived communication at: http://www.mais.umich.edu/project_infocenter/announcement_what.php?guid=20090518110222>

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

For assistance with running reports, contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: Online Help Desk

cc. Select Student Administration Unit Liaisons

From: Office of Evaluations and Examinations [eande@umich.edu]
Sent: Friday, August 28, 2009 9:18 AM
To: Summer 2009 Class Instructors
Subject: Now Available: Summer 2009 Teaching Evaluation Reports

Posted by wro at 09:29 AM

August 24, 2009

ImageNow/WebNow v.6.1.6 Upgrade is Complete!

ImageNow/WebNow was successfully upgraded to v.6.1.6. WebNow is available via Wolverine Access > University Business. Visit My LINC to view updated ImageNow/WebNow documentation.

Posted by wro at 06:29 AM

August 19, 2009

SA Update, Issue #65, August 2009

The latest SA Update is on My LINC, and it contains information about:
1. Peak M-Pathways System Usage - Beginning of Fall Term
2. Changes to Race and Ethnicity
3. Do Your Students Know About the Student Center?
4. Assisting Faculty? Open Faculty Business Help Pages via My LINC
5. Help New Instructors Avoid Log in Errors

View the SA Update

All SA Updates are on My LINC. Type “SA Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "All M-Pathways Student Administration Users"
Cc: Student Administration Unit Liaisons
From: MAIS.Inform
Subject: SA Update, Issue #65, August 2009
Date: Wednesday, August 19, 2009

Posted by cstefans at 11:07 AM

HRMS Update, Issue #40, August 2009

The latest HRMS Update is on My LINC, and it contains information about:
1. Enhancements to Effort Certification
2. Important Reminders: Pay Rate Change
3. Inactive Temporary Appointments Terminated in July 2009
4. Change in FTR Start Date Logic
5. New UM-Maintained Reports Added to BusinessObjects
6. Changes to Race and Ethnicity

View the HRMS Update

All HRMS Updates are on My LINC. Type “HRMS Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 5
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "All M-Pathways HRMS Users and M-Pathways Human Resources and Payroll Data Set Users"
Cc: Human Resource Management System Unit Liaisons
From: MAIS.Inform
Subject: HRMS Update, Issue #40, August 2009
Date: Wednesday, August 19, 2009

Posted by cstefans at 09:55 AM

August 17, 2009

What's New in eResearch Proposal Management, August 17, 2009

In response to requests from the research community and DRDA, the eRPM team has made many improvements to the eRPM system.

Effective August 17, you will notice some changes. These changes will not significantly impact how you work with the system, but will clarify or improve some processes.

Biggest Changes:
-- Finalize proposal documents in eResearch changes.
-- Relate PAFs in eRPM.
-- New cloning types & rules.
-- Comments required when requesting or submitting PAF changes.

To learn more about these changes and see a summary of all changes go to: <http://www.umich.edu/~eresinfo/erpm/rnotes/releasenote_v1.4.html>

Cathy Handyside
eResearch Proposal Management Project Manager

FOR QUESTIONS OR ASSISTANCE
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

From: Cathy Handyside
Sent: August 17, 2009, 8:42 a.m.
To: eRPM-info

Posted by wro at 08:52 AM

Central Printing of Gross Pay Registers Ends Sept. 2009

The University Payroll Office will no longer print and mail Gross Pay Registers (GPRs) after September 2009. The last paydates for central printing of GPRs are 09/25/2009 for Biweekly, 09/30/2009 for Monthly, and 09/28/2009 for Weekly Off-Cycle. This announcement was made on August 17, 2009 via e-mail.

SUPPORTING A GREENER CAMPUS
There are many alternatives to centrally printed GPRs that departments can use online to create electronic or printed GPRs. You can help save energy, resources, and costs associated with large-scale printing and mailing when electronic files are used in the Payroll Controls process.

The online alternatives to centrally printed GPRs are:
Department-Specific GPR in HEODS
Payroll Data Set GPRs in BusinessObjects
Public Queries in HEPROD and HEODS
eReconciliationComplete GPR in M-Pathways Report Manager

ACCESS AND RELATED RESOURCES
In addition to the information on the Payroll website, you can:
• Reference the Payroll Controls Standard Practice Guide 518.01 for guidelines on using GPRs to reconcile payrolls.
• Review your M-Pathways access or submit an access request in the Online Access Request System (OARs)
• Search for "GPR" or eReconciliation" in My LINC to find supporting documents and training courses

ASSISTANCE OR QUESTIONS?
Contact the Help Desk at 734-936-7000, option 5, or via email.

From: University Payroll Office
Subject: Central Printing of Gross Pay Registers Ends Sept. 2009
Date: Monday, August 17, 2009

Posted by cstefans at 08:40 AM

August 11, 2009

M-Reports Now Offers Financial Trend Reporting!

Two new Source/Use reports are now available in M-Reports that allow you to view revenue and expense trends over time for your department/department group:
-- Source/Use At-A-Glance - displays revenue and expense levels for the current and four prior fiscal years, using bar graphs, line graphs, and percentages to enable quick comparisons.
-- Source/Use Projections - provides a revenue/expense comparison for the current and three prior fiscal years as of an Accounting Period (e.g., JULY 2009). Projected amounts are based on prior fiscal year trends.

With M-Reports you can:
-- Identify trends by Source/Use category over multiple fiscal years.
-- Link to underlying transaction detail, including, payroll, benefits, student financials, invoices, and vouchers (Projections report only).
-- Select various groups of departments within a school, college, or department group to facilitate reporting and analysis.
-- View Source/Use data by all Funds, one Fund, or a Fund Group.

Access M-Reports on Wolverine Access. The navigation path is: University Business > Reporting > M-Reports. Once in M-Reports, click the FIN. MGMT tab and select from the Source/Use options in left navigation menu.

Remember, your uniqname, UMICH Kerberos password, and MToken are required to log into M-Reports. If you are a faculty member without an MToken, check the “I don’t have an MToken” checkbox on the Weblogin screen. To obtain an MToken, visit an MToken Distribution Center

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

For instructions on exporting the Source/Use reports to Excel, click the Help link in M-Reports and open the Source/Use Reports - Exporting topic.

To learn more about M-Reports, visit the U-M Business Intelligence Web site.

To: Departmental financial report users
From: Office of Budget and Planning
Date: August 11, 2009
Subject: M-Reports Now Offers Financial Trend Reporting!

Posted by hengeshl at 01:57 PM

Fall 2009 Disbursement - Important Information

DEADLINE FOR FIRST FALL 2009 DISBURSEMENT:
The award entry deadline for the first Fall Term 2009 Financial Aid disbursement will be at 5:00 p.m., Friday, August 28, 2009, for funds delivery to students on Thursday, September 3, 2009. This applies to awards with Disbursement Plans 01 Term and 03 Monthly Special.

PENDING (ANTICIPATED) AID DEADLINE:
Awards entered by the end of business on August 13, 2009, will appear as pending aid on students' accounts.
-- Pending aid is aid that students would receive if disbursement rules are met, and is intended to pay charges on students' accounts.
-- For pending aid to be reflected on account summaries and billing statements, award entry must be completed four weeks before the term starts.
-- The “Student Billing and Due Date Planning Calendar - Fall Term 2009” details processing due dates for tasks related to the billing schedule is in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29695>

DEADLINES FOR DISBURSEMENT OVERRIDES:
A disbursement override is required when an awarding office determines a student does not need to meet a disbursement rule(s) for a Financial Aid Item Type. Disbursement override requests are due to OFA by noon on:
-- August 13, 2009, for the pending aid to display on students' fall billing statements.
-- August 28, 2009, for the beginning of Fall Term 2009 disbursement. This will ensure delivery of funds to the student on Thursday, September 3, 2009.

SPECIAL HANDLING REQUESTS FOR BEGINNING OF TERM:
Special Handling Requests must be received by Payroll no later then 5:00 p.m., on Friday, August 28, 2009.

FALL 2009 EXCEPTIONS TO DEADLINES AND FUNDS DELIVERY:
Enter awards by:
-- Friday, August 28; for funds delivery on Thursday, September 3.
-- Wednesday, September 2; for funds delivery on Tuesday, September 8.
-- Wednesday, October 7; for funds delivery on Tuesday, October 13.
-- Monday, November 23; for funds delivery on Friday, November 27.
-- Tuesday, December 15; for funds delivery on Friday, December 18.

MONTHLY STIPEND DISBURSEMENT DATES:
For Disbursement Plans 02 and 03, enter awards by:
-- Wednesday, September 16; for funds delivery on Monday, September 21.
-- Wednesday, October 14; for funds delivery on Monday, October 19.
-- Wednesday, November 11; for funds delivery on Monday, November 16.
-- Wednesday, December 9; for funds delivery on Monday, December 14.

IMPORTANCE OF EARLY AWARD ENTRY:
Departmental aid can impact a student's eligibility for need-based financial aid. It is very important that you enter departmental aid in advance of fund disbursement in order to:
-- Provide OFA with time to adjust aid packages, as needed
-- Prevent disbursement delays for students' need-based aid
-- Ensure students receive their funds at the beginning of the term to cover critical costs, such as book and supply purchases and living expenses

FINANCIAL AID FORMS AND INSTRUCTIONS:
To obtain resources related to these reminders, visit: <http://www.mais.umich.edu/student/faforms.html>

FOR ASSISTANCE OR QUESTIONS:
Contact OFA at: sfps@umich.edu.

To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards"
CC: Student Administration Unit Liaisons
From: Office of Financial Aid
Date: Tuesday, August 11, 2009
Subject: Fall 2009 Disbursement - Important Information

Posted by cstefans at 08:18 AM

August 10, 2009

M-Pathways Race/Ethnicity Changes Effective August 10

Changes to tables that store race and ethnicity data in M-Pathways were made to comply with new federal reporting requirements defined in the Higher Education Opportunity Act of August, 2008. This act requires all postsecondary institutions to collect and report data on race and ethnicity in a substantially different manner than reviously reported.

These changes apply to both the production and HEODS reporting environments. You will still be able to run your existing queries, but the query results returned will change.

Changes include:
-- Structure changes to existing tables
-- Modifications to Ethnic Group values
-- Use of Primary Indicator
-- New table views

RESOURCES
-- For details about these changes see Race and Ethnicity Tables - Overview of Changes in My LINC at: <http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29725>
-- Find details about Race/Ethnicity modifications in the U-M Data Warehouse in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29707>
-- Find information about the new IPEDS Race/Ethnicity data collection and reporting approach at:
<http://www.provost.umich.edu/reports/FAQ_Race_and_Ethnicity.pdf>
<http://www.provost.umich.edu/reports/RaceEthnicityDataCollection.pdf>

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "PS Query and Remote Data Access Users Who Use Race/Ethnicity Data"
CC: MAIS Unit Liaisons
From: MAIS.Inform
Subject: M-Pathways Race/Ethnicity Changes Effective August 10
Date: Monday, August 10, 2009

Posted by cstefans at 08:22 AM

August 07, 2009

Suppressing Central Printing of GPRs and SOAs

After careful consideration and evaluation, we've decided to discontinue the central printing and distribution of Gross Pay Registers (GPRs) and Statements of Activity (SOAs) in lieu of online reporting. The last centrally printed and distributed GPRs and SOAs will be for the months ending September 30, 2009 and December 31, 2009, respectively.

In various budget forum discussions across campus over the past year, including the Provost's Prudence Panel, discontinuing centrally printed and distributed reports was frequently suggested as a good opportunity for cost savings. In addition, the move to online GPRs and SOAs will support the university's green initiatives. Given the convenient online ways that are currently available to access and view GPR and SOA data, many units across campus, in fact, have already voluntarily suppressed central printing of these reports in an effort to reduce costs and benefit the environment.

In the near future, you'll begin receiving detailed information about this project, including the timing of the rollout and the different options that are available to you to get your GPRs and SOAs. These options, which include M-Pathways, Business Objects and others, will allow you to get your GPR and SOA data much faster than waiting for the actual printed reports to arrive.

Our team is committed to making this change as seamlessly as possible, with minimal impact to you and your department.
If you have any questions or would like more information, please don't hesitate to contact me. Thank you for your support of our efforts to be good stewards of the university's financial resources and for taking steps to positively impact the environment.

To: "Hardcopy GPR Recipients; Hardcopy SOA Recipients; BAG; SAPOCs; Financial and HRMS Unit Liaisons"
From: Cheryl L. Soper, Controller & Director of Financial Operations
Subject: Suppressing Central Printing of GPRs and SOAs
Date: Friday, August 07, 2009

Posted by cstefans at 03:56 PM

August 06, 2009

Prepare for August 2009 ImageNow/WebNow v.6.1.6 Upgrade

Work is underway to upgrade ImageNow/WebNow to version 6.1.6. While there are “look and feel” changes, the basic functionality is the same. No new functionality will be delivered at this time.

UPGRADE TIMELINE
The upgrade will take eleven days and is scheduled for:
-- 5:00 p.m., Friday, August 14 - 6:00 a.m., Monday. August 24
-- ImageNow/WebNow v.6.1.6 available, Monday, August 24

WHAT YOU SHOULD KNOW
-- All users can view existing documents during the upgrade using the current version of WebNow with one exception: 5:00 - 9:00 p.m., Friday, August 14, to allow for completion of pre-upgrade tasks.
-- Please review the 'Change Applets in WebNow' procedure prior to accessing WebNow for the first time for information that can make using WebNow more efficient. View the procedure in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29676>

ImageNow Scanners:
-- Please do not scan documents during the upgrade. To do so means that you will have to rescan them after the upgrade is complete.
-- Document Imaging will maintain their regular pickup schedule to allow time to prepare documents for scanning once the system is available.
---- If you need immediate access to specific documents during the upgrade, we suggest you keep them at your location and submit them to us at the regular pickup time on Friday morning, August 21.

ACCESS AND NEW WORK/ENHANCEMENT FREEZE
-- Access freeze August 10 - 24: Requests for ImageNow/WebNow access submitted during this time will be processed after August 24.
-- New Work/Enhancements freeze now through August 24: Requests for new work or enhancements to existing documents submitted during this time will be processed after August 24.

STAY INFORMED
-- Find information about version 6.1.6 under the ImageNow and WebNow subcategory in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/taxonomy/TAX_NodeDetails.asp?RootNodeID=-1&UserMode=0&Action=show&NodeID=308>

Watch for upgrade announcements on:
-- Wolverine Access <https://wolverineaccess.umich.edu/uPortal/render.userLayoutRootNode.uP>
-- The What else is happening? page on the Project InfoCenter <http://www.mais.umich.edu/project_infocenter/what_else_home.php>
-- Citrix (for ImageNow users)
-- The Document Management and Imaging page <http://www.mais.umich.edu/docimaging/upgrade_form.html>


FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "ImageNow/WebNow Users"
CC: MAIS Unit Liaisons
From: MAIS.Inform
Subject: Prepare for August 2009 ImageNow/WebNow v.6.1.6 Upgrade
Date: Thursday, August 06, 2009

Posted by cstefans at 03:28 PM

August 03, 2009

Ethnicity/Race Reporting Changes Coming Soon To Student Administration and Human Resource Data Sets

Modifications related to new federal race/ethnicity reporting requirements will be applied to M-Pathways Student Administration and Human Resource data sets on August 10, 2009.

ACTION ITEM
Please forward this e-mail to additional staff in your department who may need to know about these changes.

RACE/ETHNICITY MODIFICATIONS
Modifications will be made in response to the Higher Education Opportunity Act passed August 14, 2008, that requires all Postsecondary institutions to collect and report data on race and ethnicity in a substantially different manner than previously reported. Changes include:
-- Values in the Ethnic Group fields
-- New race/ethnicity reporting fields in several Student Administration data sets and their related BusinessObjects universes

TIMELINE
Changes will go into effect:
-- August 10, 2009, for Admissions Roster, Recruiting and Admissions and Student Records data sets.
-- August 14, 2009, for Financial Aid/Student Financials and the Human Resource data sets.
-- For all other impacted Student Administration and Human Resource data sets, the changes will be reflected the next time they are scheduled to be refreshed. View refresh schedules at:
http://www.mais.umich.edu/reporting/datasets_refresh.html#stu

RESOURCES
-- Details about upcoming changes to the data sets are on the MAIS website and in My LINC
-- Updated data dictionaries for the following data sets will be available on August 10:
Recruiting and Admissions, Student Records, Financial Aid/Student Financials and Admissions Snapshot.
Updates to other data dictionaries are not required.
-- Find information about the new IPEDS Race/Ethnicity data collection and reporting approach at:
<http://www.provost.umich.edu/reports/FAQ_Race_and_Ethnicity.pdf>
<http://www.provost.umich.edu/reports/RaceEthnicityDataCollection.pdf>


FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "M-Pathways Student Administration and Human Resource Data Set Users"
From: MAIS.Inform
Subject: Ethnicity/Race Reporting Changes Coming Soon To Student Administration and Human Resource Data Sets
Date: Monday, August 03, 2009

Posted by cstefans at 03:16 PM