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December 28, 2009

DART Goals & Criteria for Success

Direction given to project team for design and implementation

Posted by lburgamy at 10:01 AM

December 22, 2009

Now Available: Fall 2009 Teaching Evaluation Reports (staff)

Fall 2009 Teaching Evaluation final reports can now be run by staff in M-Pathways and by instructors in Wolverine Access, Faculty Business.

Note: Instructors were also notified by e-mail today. View the message in the What else is happening? section of the Project InfoCenter.

LARGE REPORTS REQUIRE SPECIAL HANDLING UNTIL JANUARY 13, 2010
63 reports for this term require special handling because of the large class size.
-- The Individual Response Reports and the Instructor with Comments Reports for select classes will not be available to you in M-Pathways or to instructors in Wolverine Access Faculty Business until after January 13, 2010.
-- The Instructor Reports for these classes are not affected.
-- Running reports for an entire department or by Subject may return errors due to the availability of the large reports. A detailed list of classes affected is available in My LINC.
-- Instructors have been contacted directly.
-- To view these results prior to January 13, please contact the Office of Evaluations and Examinations.

NEW REPORT
-- A new report that combines summary report data and individual comment data is now available in M-Pathways. This report is also available to instructors in the Faculty Center. View the updated Run Teaching Evaluation Reports step-by-step procedure for more information.

IMPORTANT REPORT GENERATION INFORMATION
When running reports, please keep this information in mind:
-- During this time of heavy system usage, we ask that you run these reports in the M-Pathways HEODS reporting environment: Wolverine Access > University Business > Reporting > HEODS.
-- System enhancements require that you add a new Run Control ID for each report and ensure the server name field is equal to PSUNX. Please see the updated Run Teaching Evaluation Reports step-by-step procedure referenced above.
-- Running the reports for an entire department may take several hours and will display all the results in one PDF file.
-- We recommend that you run large batches of reports in HEODS. Run the reports later in the day and then retrieve the PDF files the following morning.
-- Individual response data will only be available for a limited time. You will be notified before the individual response data is archived.

SHARED REPORTS
-- To facilitate department specific reporting needs, group reports of class medians are now available to those with access to the BusinessObjects SA03 universe. For more information, see the Teaching Evaluations Data and Shared Reports Added to Student Records Data Set archived communication.

HELP DOCUMENTATION
-- Instructors access teaching evaluation reports in the Faculty Center. For details, see the Faculty Business Help pages at https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm.
-- Staff access teaching evaluation reports in M-Pathways. For details, see the documentation in My LINC. Search on key word "evaluations."

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu
-- Web: http://www.umich.edu/~eande/tq/index.htm

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

To: "M-Pathways Users with the SR Evaluation Order Role and SR Evaluation Report User Role"
From: Office of Evaluations and Examinations
Subject: Now Available: Fall 2009 Teaching Evaluation Reports
Date: Tuesday, December 22, 2009

Posted by cstefans at 10:22 AM

Now Available: Fall 2009 Teaching Evaluation Reports (instructors)

Fall 2009 Teaching Evaluation Reports are now available in Wolverine Access, Faculty Business.

You can access three reports for each of your classes:
-- NEW! An Instructor with Comments Report: includes a combination of statistical rating results and anonymous comments of each student responding to the evaluation.
-- An Instructor Report: provides statistical rating results.
-- An Individual Responses Report: provides the anonymous comments and ratings of each student responding to the evaluation.

Note: Quantitative rating results will be available indefinitely. Student comment data will only be available for a limited period of time. You will receive notification before comment data is archived.

NAVIGATE TO REPORTS IN THE FACULTY CENTER
Detailed instructions are available on the Teaching Evaluation Help page at: https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm

REPORT TIPS
-- Verify that your browser's pop-up blocker is turned off.
-- If no evaluation report links display, it means one of the following conditions exists:
---- No student responses were submitted.
---- The class grade roster was not posted.
---- An evaluation was not established for the class.
---- You had a large number of responses and you will be contacted directly for options to retrieve your Individual Response and Instructor with Comments report(s).

SHARED REPORTS
-- Group reports of class medians are now available to those with access to the BusinessObjects SA03 universe. For more information, see the Teaching Evaluations Data and Shared Reports Added to Student Records Data Set archived communication at http://www.mais.umich.edu/project_infocenter/announcement_what.php?guid=20090518110222

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu
-- Web: http://www.umich.edu/~eande/tq/index.htm

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

To: "Fall 2009 Class Instructors"
From: Office of Evaluations and Examinations
Subject: Now Available: Fall 2009 Teaching Evaluation Reports
Sent: Tuesday, December 22, 2009

Posted by cstefans at 06:45 AM

December 14, 2009

FIN Dec. 16 Meeting Agenda & Materials

Posted by nge at 02:05 PM

Follow-up Items from 12/8/09 Research UL Meeting

During the 12/08/09 Research Unit Liaison meeting, we introduced the Manage Unit Data functionality in eResearch and a potential Grants.gov in eResearch Tips & Tricks meeting. I wanted to follow-up to confirm a few details.

MANAGE UNIT DATA
All Reviewers in eResearch will have the Manage Unit Data functionality starting 2/1/2010.

Action Required:
• Due 12/18/09 - E-mail erpm.contact@umich.edu, with your plans to use the Manage Unit Data function.
o Plan to use starting 2/1/2010
o Plan to use later
o Do not plan to use or do not know yet
• Due 1/15/10 - Notify your unit of your decision to use unit data
o Not ready yet – refrain from using until further notice although Reviewers will see Manage Unit Data as an option
o Start to enter unit data when released (Expectations, directions, and rules for entering data)
For more information, see: http://www.umich.edu/~eresinfo/erpm/uls/unitdata.html

TIPS & TRICKS – GRANTS.GOV IN ERESEARCH
We have set-up a web-meeting:
• January 11, 2010
• 3:00 - 4:30 pm
• Call in at: (734) 763-3881
• View session materials during the meeting: http://univofmichigan.na6.acrobat.com/erpm/

Topics:
1. Share tips & tricks for working in Grants.gov forms in eResearch
a. Tips for using your browser with eResearch
b. Data mapping - PAF to SF424 forms
c. 424 gotchas (e.g., strict validations)
d. Fellowship - Personal Profiles in the NIH Commons
e. Submission Pre-check
2. Give U-M eResearch Grants.gov users a chance to ask questions about working in Grants.gov forms in eResearch.

Register:
If you would like to attend this session, please register at: http://www.doodle.com/pzpvpwfbmxfsxas6
Forward this message to others from your area that would be interested in this topic.

We will send an invitation to members of the eRPM-info@umich.edu email group after the season days.

Thanks,
Cathy

Cathy Handyside
ITS Research Administration Systems
University of Michigan
1009 Greene Street
Ann Arbor, MI 48109
(734) 936-9586

To: 'research.uls@umich.edu'; 'research.ul2@umich.edu'
From: Cathy Handyside
Subject: Follow-up on Items from 12/8/09 Research Unit Liaison Meeting
Date: Monday, December 14, 2009

Posted by cstefans at 01:53 PM

December 10, 2009

New M-Pathways Role for Room Characteristics

As you may have heard at the October 28 Student Administration Unit Liaison Meeting, Information and Technology Services (ITS) created new Room Characteristics functionality in the M-Pathways Financial system to support shared scheduling of classrooms. The new component (three pages) was rolled out earlier this week. In order to support departmental scheduling and the Registrar’s Office Shared Scheduling process, your unit is expected to maintain room characteristics for classrooms. Optionally, you can record characteristics for any room type to meet the possible needs of your department.

By now you should have worked with your unit’s Financial Unit Liaison, budget administrator, curriculum maintainer, facilities manager, and/or IT manager to determine who should maintain room characteristics for your unit. Your Financial Unit Liaison can now request the SM ROOM CHARACTERISTIC USER role, including the required secondary security for the appropriate departments, in OARS for the individual you have identified. If your unit has not assigned an individual to this role by mid-January, your unit will be contacted individually.

The individual who will maintain room characteristics for your unit must take either the instructor-led (MPO101) or the eLearning (MPE101) version of Introduction to M-Pathways as the required training for this role (unless he or she has already taken it). Check the Training History Database to determine if this individual has already completed the required training. If not, once the individual has My LINC access, he or she can register for either course in https://maislinc.umich.eduMy LINC. My LINC also contains training and documentation for maintaining room characteristics. Type “Room Characteristics” in the Search field, then click GO.

The Financial Unit Liaisons are also receiving a message today that indicates the Room Characteristics functionality is available in M-Pathways, provides information on submitting an OARS request for the new SM ROOM CHARACTERISTIC USER role, and reminds them to work with you and others in your unit to determine who should have this role.

Please do not hesitate to contact me if you have any questions or concerns. You may also contact the Space Utilization Initiative at space.utilization@umich.edu.

As always, thank you for your assistance.

Jan
Jan Eckert, Unit Liaison Coordinator
Information and Technology Services
Phone: 734-764-4352; E-mail: jeckert@umich.edu

To: mpathways.studentliaison@umich.edu
From: Eckert, Janice L
Subject: Reminder - New M-Pathways Role for Room Characteristics
Date: Thursday, December 10, 2009

Posted by cstefans at 12:06 PM

Room Characteristics Pages Now Available in M-Pathways And Related Action Items

We are pleased to announce that the Room Characteristics functionality needed to support shared scheduling of classrooms is live in the M-Pathways Financial system. As you may remember from the recent Financial Unit Liaison meeting, the Room Characteristics component contains pages that enable you to track room characteristics and associated contact information. In order to support departmental scheduling and the Registrar’s Office shared scheduling process, your unit is expected to maintain room characteristics for classrooms. Optionally, you can record characteristics for any room type to meet the possible needs of your department. To ensure that M-Pathways reflects accurate, up-to-date information needed for events and shared scheduling, units are expected to update characteristics for classrooms as changes occur.

Access and Security
By now you should have worked together with your unit’s Student Administration Unit Liaison, budget administrator, curriculum maintainer, facilities manager, and IT manager to determine who should maintain room characteristics for your unit. You can now request the SM ROOM CHARACTERISTIC USER role in OARS for the individual who was identified. In addition to the access role, the person selected as your Room Characteristics Maintainer must also have secondary security for the appropriate department(s). Units who do not have an individual assigned to this role by mid-January will be contacted individually.

Training and Documentation
The Room Characteristics Maintainer must take either the instructor-led (MPO101) or the eLearning (MPE101) version of Introduction to M-Pathways as the required training for this role (unless he or she has already taken it). Check the Training History Database to determine if this individual has already completed the required training. If not, once the individual has My LINC access, he or she can register for either course in My LINC. My LINC contains training and documentation for maintaining room characteristics:
• Working with Room Characteristics – reference document – Provides general information about maintaining room characteristics.
• Updating Room Characteristics in M-Pathways – step-by-step procedure – Contains specific instructions on how to use M-Pathways to maintain room characteristics.

Action Items• If you have not already done so, work with the appropriate individuals to identify the person in your unit who should maintain room characteristics.
• Forward this e-mail message to the person you have identified. That person will receive e-mail reminders to update classroom characteristics in mid-January and mid-September each year.
• Submit the access request in OARS for the person you have identified.
• Help to ensure that curriculum, facilities, and IT groups in your unit are informed and prepared for the system and business process changes.

I have also sent the Student Administration Unit Liaisons a brief message today that indicates the Room Characteristics functionality is available in the M-Pathways Financial system and that they should work with you to determine who should have this role.

Please do not hesitate to contact me if you have any questions or concerns. You may also contact the Space Utilization Initiative at space.utilization@umich.edu.

As always, thanks for your assistance.

Jan
Jan Eckert, Unit Liaison Coordinator
Information and Technology Services
Phone: 734-764-4352; E-mail: jeckert@umich.edu

To: mpathways.liaison@umich.edu
From: Eckert, Janice L
Subject: Room Characteristics Pages Now Available in M-Pathways And Related Action Items
Date: Thursday, December 10, 2009

Posted by cstefans at 11:38 AM

December 08, 2009

NEW! Textbook Order Entry Enhancements

Entering class textbook orders just got easier! Now, you can select orders from a list of previous textbooks and other materials entered for the class. The “Select From Previous Books/Other Material” link will display if prior term textbook data is available.

This enhancement delivers the capability in Faculty Center and M-Pathways to:
-- View a list of class textbook orders from prior terms
-- Select and modify the textbook and/or other material data
-- Add the textbook and/or other material to the current term

Using the “Select From Previous Books/Other Material” feature will copy all previous order information except:
-- Note to students
-- Coursepack information and location
-- Class textbook contact information

ORDERING DEADLINES
See the Office of the Registrar's Winter 2010 Textbook calendar at <http://www.ro.umich.edu/calendar/wn10textbook.php>.

TEXTBOOK ENTRY DOCUMENTATION
-- For class instructors entering textbook information in the Faculty Center, click the Help link located
on the Faculty Center pages or go to <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_textbooks.htm>.
-- For staff entering textbook information in M-Pathways, search for “textbooks” in My LINC at <https://maislinc.umich.edu>.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "M-Pathways Users with the SR FC INST CLASS ROSTER USER, SR CLASS MAINTAINER, and SR TEXTBOOK MAINTAINER Roles"
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: NEW! Textbook Order Entry Enhancements
Date: Tuesday, December 08, 2009


Posted by cstefans at 01:43 PM

December 07, 2009

NEW Facility ID Values for Shared Scheduling of Classrooms

With the implementation of shared scheduling of general-purpose classrooms, Curriculum Maintainers and Event Schedulers should continue to schedule their own classrooms and follow the curriculum planning deadlines published on the Office of the Registrar's website.


If a unit does not have a classroom available, they can request that the Registrar's Office (RO) assist them in scheduling a room. To do so, select one of the following Facility ID values:
-- NEEDCC - for a classroom on Central Campus
-- NEEDHILL - for a classroom in the School of Public Health, Kinesiology,
or other buildings in the general Life Sciences and Hill areas of campus
-- NEEDNC - for a classroom on North Campus

Note: LS&A departments who need a central LS&A classroom scheduled by the RO should continue to use the NEEDLSA Facility ID value as in the past.

ROOM CHARACTERISTICS
To ensure the classroom assignments match instructional needs, room characteristics (e.g. room set-up, whiteboard, projection, IT/AV equipment) are maintained in M-Pathways for all classrooms.

SHARED SCHEDULING RESOURCES
-- Overview
-- FAQs

M-PATHWAYS DOCUMENTATION
-- Curriculum Maintainers - See the updated Create a New Class Section Step-by-Step Procedure on My LINC
-- Event Schedulers - See the Event Scheduling Documentation page on My LINC for detailed scheduling information.

FOR ASSISTANCE OR QUESTIONS
For class scheduling assistance, contact the Office of the Registrar
-- Phone: 734-763-2113
-- E-mail: ro.curriculum@umich.edu
-- Web: http://ro.umich.edu/

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/


To: M-Pathways Users with the SR CLASS MAINTAINER Role and CC EVENTS UPDATE USER Role
From: ITS-Inform
Sent: Monday, December 7, 2009

Posted by hengeshl at 12:23 PM

December 04, 2009

Winter Disbursement - Important Information

LAST 2009 PAYMENT DEADLINE
The award entry deadline is 5:00 p.m., Tuesday, December 15, 2009, for funds delivery on Friday, December 18. This is the last Fall Term 2009 payment prior to December 31.

DEADLINE FOR FIRST WINTER 2010 DISBURSEMENT
The award entry deadline for the first Winter Term 2010 financial aid disbursement is 5:00 p.m., Sunday, December 27, 2009, for funds delivery to students on Monday, January 4, 2010. This applies to awards with Disbursement Plans 01 Term and 03 Monthly Special.

Note: The Winter Term 2010 billing due date for tuition, fees, room, and board is January 6, 2010. If payment is late or less than the amount due, the student is assessed a late payment fee and a financial hold is established.

PENDING (ANTICIPATED) AID DEADLINE
Awards entered by the end of business on December 15, 2009, will appear as pending aid on students' accounts.
-- Pending aid is aid that students would receive if disbursement rules are met, and is intended to pay charges on students' accounts.
-- For pending aid to be reflected on account summaries and billing statements, award entry must be completed four weeks before the term starts.

DEADLINES FOR DISBURSEMENT OVERRIDES
A disbursement override is required when an awarding office determines a student does not need to meet a disbursement rule(s) for a Financial Aid Item Type. Disbursement override requests are due to OFA by noon on:
-- December 16, 2009, for the pending aid to display on students’ winter billing statements.
-- December 23, 2009, for the beginning of Winter Term 2010 disbursement. This will ensure delivery of funds to the student on Monday, January 4, 2010.

SPECIAL HANDLING REQUESTS FOR BEGINNING OF TERM
Special Handling Requests must be received by Payroll no later than 5:00 p.m., December 23, 2009.

2010 MONTHLY STIPEND DISBURSEMENT DATES
For Disbursement Plans 02 and 03, enter awards by:
-- Wednesday, January 13: for funds delivery on Tuesday, January 19.
-- Wednesday, February 10: for funds delivery on Tuesday, February 16.
-- Wednesday, March 10: for funds delivery on Monday, March 15.
-- Wednesday, April 7: for funds delivery on Monday, April 12.

FINANCIAL AID FORMS AND INSTRUCTIONS:
To obtain resources related to these reminders, visit: <http://www.mais.umich.edu/student/faforms.html>

FOR ASSISTANCE OR QUESTIONS:
Contact OFA at: sfps@umich.edu

To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards"
From: Office of Financial Aid
Subject: Winter Disbursement - Important Information
Date: Friday, December 04, 2009

Posted by cstefans at 09:21 AM

Winter Term 2010 Student Billing Planning Calendar

Two years ago, the University changed the dates when tuition/fees/room and board charges are billed and collected. Billing and due dates were moved forward approximately one month. Changing these dates had significant impact on a number of business processes, including graduate student instructor and research appointments on the Ann Arbor campus.

A calendar of the student billing schedule and the impacted business processes for Winter Term 2010 is available in My LINC at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30166

FOR ASSISTANCE OR QUESTIONS
Contact Student Financial Services:
-- Phone: 734-764-7447
-- E-mail: um-sfo@umich.edu

To: "Select Student Administration and HRMS M-Pathways Users"
From: Student Financial Services
Subject: Winter Term 2010 Student Billing Planning Calendar
Date: Thursday, December 03, 2009

Posted by cstefans at 08:11 AM