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February 25, 2010

First 2011 Award Notices for Entering Students

AWARD ENTRY DEADLINE
The Office of Financial Aid (OFA) will send the first award notices for Aid Year 2010-2011 to entering students beginning the first week of March. To add your scholarships on these notices, enter your awards by the close of business on Wednesday, March 3, 2010.

This includes tuition-valued awards, which may now be entered in M-Pathways using the "Calc Flag" field. Scholarships entered after March 3, 2010, will be included on notifications to students at a later date.

Note: OFA will begin sending award notices for Aid Year 2010-2011 to continuing students in mid-May.

OVERVIEW OF AWARD NOTICE PROCESS
OFA sends e-mail notifying all students when they have a financial aid award notice available. Students who have not supplied the University with a valid e-mail address will receive a paper copy of the award notice sent via U.S. Mail. Students may view and print their award notices on Wolverine Access > Student Business, or they may request a paper copy from OFA.

Entering students, who may not have their uniqname and UMICH (Kerberos) password, can establish a Friend account to log in to Wolverine Access > New & Prospective Student Business to view their award notices. Students also may authorize access for parents and others to view a selection of their financial aid data, which includes award notices.

QUESTIONS OR ASSISTANCE
Please contact OFA via e-mail at sfps@umich.edu.

To: M-Pathways Users Who Enter and Monitor Merit Aid Awards
From: Office of Financial Aid
Subject: First 2011 Award Notices for Entering Students
Date: Thursday, February 25, 2010

Posted by cstefans at 02:16 PM

Join us for a special DART preview

Blackbaud worked closely with the Constituent Design Team and made updates to our future DART system to meet U-M’s needs related to “constituents” (Entity information such as name, address, affiliations, relations, etc.)

See some of those changes and also conduct your own hands-on exploration of Blackbaud’s base product. Project and design team members will answer questions and give you an idea of system changes yet to come. (Note: “Revenue” functionality, such as endowment or other financial information will not be covered in this demo)

To attend, please register online for one of the following sessions:

Posted by lburgamy at 11:19 AM

February 24, 2010

Social Security Number Removal From Admissions Snapshot and Financial Aid/Student Financials Data Sets

Plans are currently underway to remove Social Security numbers (SSN) from the Admissions Snapshot (SA06) and Financial Aid/Student Financials (SA04) data sets in the U-M Data Warehouse. Note that Social Security number fields are not being removed from tables. Other Student Administration data sets are not impacted at this time.

This change will enhance the privacy of critical personal data in these data sets.

WHAT'S CHANGING
-- BusinessObjects reports that contain SSN, will display blanks.
-- The Admissions Snapshot and Financial Aid/Student Financials data dictionaries will be updated to reflect this
change.

ACTION ITEM
Please forward this e-mail to additional staff in your department who may need to know about this change.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Admissions Snapshot and Financial Aid/Student Financials Data Set Users
From: ITS-Inform
Subject: Social Security Number Removal From Admissions Snapshot and Financial Aid/Student Financials Data Sets
Date: Wednesday, February 24, 2010

Posted by cstefans at 01:06 PM

February 22, 2010

Winter 2010 End-of-Course Teaching Evaluations

Departments with end-of-course teaching evaluations can notify their instructors that evaluations are available on Wolverine Access.

If your department has ordered Winter 2010 end-of-course teaching evaluations, please notify your instructors that their evaluations are ready for review in Wolverine Access > Faculty Business > Faculty Center.

If your department has not completed evaluation orders, please do so as soon as possible. See the January 27, 2010 message for ordering details.

Instructors with questions about their evaluation orders should contact their departments immediately.

Faculty Support

If your department allows, instructors may add questions to their teaching evaluations. Please inform instructors that questions must be added before March 31. A complete calendar of important teaching evaluation dates is available on the E&E website.

Step-by-step instructions and a guided simulation for reviewing questionnaires and adding questions to evaluations in the Faculty Center are available on the Teaching Evaluation Help page.

Important Reminders

Assistance or Questions?

Office of Evaluations and Examinations for evaluation assistance:
-- Phone: 734-763-2482
-- E-mail: EandE@umich.edu
-- Web: http://www.umich.edu/~eande/tq/index.htm
ITS Administrative Help Desk for M-Pathways assistance:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/


Posted by wro at 08:05 AM

February 15, 2010

DART Recorded Demonstration

This is a guided tour of Blackbaud’s base product. Design teams are working with Blackbaud to configure this base product for U-M’s needs. This 15 minute recording (by Karen Isble and Peg Lutz) is divided into three short segments. If you’d like to see other DART demonstrations, be sure to complete the survey at the end of this recording. Launch the recorded demonstration

Part 1 (4 minutes)

Part 2 (5 minutes)

Part 3 (6 minutes)

Please note, the presentation may take a few moments to load.
For optimal viewing, configure your display settings to 1152 X 864.

Posted by lburgamy at 09:39 AM

February 10, 2010

New Refresh Schedule for Financial Aid/Student Financials Data Set

The weekly refresh of the Financial Aid/Student Financials (FA/SF) data set is now scheduled to occur on Sunday mornings instead of Thursday nights. This includes the SF Transaction Detail tables.

If necessary, please update your reporting activity to account for the new refresh schedule. For example, financial reconcilers may need to move SF transaction reporting from Fridays to Mondays.

The new schedule provides a larger window of time for the refresh process, and helps ensure the refresh occurs as regularly scheduled.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Financial Aid/Student Financials Data Set Users
Cc: Financial and Student Unit Liaisons
From: ITS-Inform
Subject: New Refresh Schedule for Financial Aid/Student Financials Data Set
Date: Wednesday, February 10, 2010

Posted by cstefans at 11:51 AM

Learn About Updates to the M-Pathways Timesheet Page

The Timesheet page in the M-Pathways Human Resources System is now updated to enhance functionality and streamline the time reporting process.

Updates include:
-- Fewer time reporting codes
-- New process to report and approve "No variance from normal work schedule" for monthly paid employees
-- Additional timesheet resource links
-- Prior Period access for self service time entry

For details, view the "Timesheet Updates - February 2010" page on My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId= 30451>

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: Electronic Timekeepers, Self-Service Time Approvers, and Punch Time Approvers
Cc: Human Resource Management Unit Liaisons
From: ITS-Inform
Subject: Learn About Updates to the M-Pathways Timesheet Page
Date: Wednesday, February 10, 2010

Posted by cstefans at 10:37 AM

February 08, 2010

January 2010 Financial Month End Close

January business closed on Friday, February 5, 2010. FINODS was refreshed early Saturday, February 6, 2010. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Sunday, February 7, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- ‘Run and View the Financial Report Package Using the “SOA Reports by” Options’ at: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30179
-- ‘Run and View the Financial Report Package in M-Pathways’ at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29985

Printed statements have been discontinued. You will not receive a printed copy of your statements. To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page at: http://www.mais.umich.edu/project_infocenter/downloads/what_else/soa_whitesheet.html

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group. Instructions are on the Web at:
http://directory.umich.edu/ldapweb-bin/page?template=subscribe-group

Posted by wro at 12:20 PM

March 2010 Curriculum Support Labs

The Office of the Registrar will offer several curriculum support labs to staff who are responsible for managing curriculum tasks in M-Pathways.

The next curriculum labs will be offered March 1-3, 2010. To participate, users must have the M-Pathways SR CLASS MAINTAINER role. All labs will be held at the Office of the Registrar (1210 LSA, 500 S. State Street) in Room 1216.

CURRICULUM LABS SCHEDULE

Monday, March 1, 2010
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

Tuesday, March 2, 2010:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

Wednesday, March 3, 2010:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

TO SIGN UP FOR A LAB
Please e-mail Sara Wagner (slwagner@umich.edu) and indicate your preferred date and time. To help us make the best use of time during your lab session, please include your specific curriculum questions, concerns, or topics in your request.

Notes:
-- Each lab session can accommodate one person (or two people if they work in the same department).
-- You can sign up for a lab up to three days before the lab session if space is still available.

Labs are offered twice a year by the Office of the Registrar and are designed to assist individual users with:
-- Creating and maintaining classes
-- Specific questions and concerns
-- Refreshing their skills.

The labs focus on curriculum tasks performed during the year, such as: Reserve Capacities, Associations, Class Set-up, and Independent Study sections.

MY LINC RESOURCES
Review the resources available on the CUC101: Online Table of Contents in My LINC for step-by-step procedures and simulations on many class maintenance tasks: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=782&

FOR ASSISTANCE OR QUESTIONS
Please contact Sara Wagner or Tim Taylor.
-- E-mail: slwagner@umich.edu or taylortd@umich.edu
-- Phone: 734-936-9783 or 734-763-4294

cc. Select Student Administration Unit Liaisons
SR RO CURRIC ADMINISTRATOR

From: ITS-Inform
To: M-Pathways Users with the SR CLASS MAINTAINER Role
Sent: Monday, February 8, 2010
Subject: March Curriculum Support Labs Available

Posted by wro at 09:24 AM

February 05, 2010

HRMS Feb 19 Meeting Agenda & Materials

Posted by nge at 11:00 AM

February 04, 2010

New Enhancement: Enter Uniqname to Identify Meeting Requestor

The Meeting Data Entry page (used to schedule events in classrooms) was recently enhanced to enable entry
of the uniqname (Campus ID), rather than the EmplID, to identify the meeting requestor. When the meeting
requestor's uniqname is entered in the Requestor Campus ID field, the requestor's name and EmplID display.
This enhancement was implemented based on user feedback.

UPDATED DOCUMENT
The following document was updated and is available on My LINC: Enter an Event with a Single Meeting or Simple
Recurrence - Step-By-Step Procedure (<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28966>).

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Users with the CC EVENTS UPDATE USER Role
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: New Enhancement: Enter Uniqname to Identify Meeting Requestor
Date: Thursday, February 04, 2010

Posted by cstefans at 04:00 PM

February 03, 2010

HRMS Unit Liaison Role for E-Verify at U-M

Read the two messages below for important information about the implementation of E-Verify at U-M. HRMS Unit Liaisons will be the initial point of contact when their unit receives a federal contract requiring verification of the identity and work eligibility of all faculty and staff, including temporary staff, working on the contract.

----------
From: Day, David
Sent: Tuesday, February 02, 2010 3:54 PM
To: Eckert, Janice L
Subject: E-Verify

Dear HRMS Unit Liaisons,

Below is a copy of an e-mail from Tim Wood, Sr. Director, University Human Resources to Deans, Directors, and Department Heads with an update about the university’s implementation of E-Verify. If you are a HRMS Unit Liaison in a unit that currently has faculty or staff (including temporaries) identified as working on a federal contract containing the FAR E-Verify clause you have already been contacted about the E-Verify process. For those of you who have not been contacted, I will be providing information and updates about E-Verify at the next HRMS Unit Liaison Meeting on February 19, 2010. Awareness and understanding of this key compliance requirement is critical to ensure that U-M is able to continue to receive federal contract funding. For more information visit http://www.hr.umich.edu/everify/ or contact me directly.

Thank you,
David Day
Project Manager, E-Verification/Compliance Initiative
University Human Resources, University of Michigan
Phone: (734) 936-4523; Fax: (734) 763-6787

Dear Deans, Directors and Department Heads:

If your unit provides contracted services to the U.S. government, federal regulations now require the university to electronically verify the identity and work eligibility of all faculty and staff on the contract whenever the requirement (known as the FAR E-Verify clause) is specified. The verification system is known as E-Verify, and all federal contractors must use this new system when required. The university began using E-Verify in December and will continue using it to verify faculty, staff, and new hires working on federal contracts.

WHO IS AFFECTED
* Faculty, staff and temporary employees assigned to federal contracts must be validated through the government's E-Verify system, which cross checks information provided on I-9 Forms with data in Social Security Administration and Department of Homeland Security databases.
* Approximately 450 faculty and staff members university-wide are currently paid on federal contracts.
* Currently grants are not included in this requirement.

WHAT IS THE PROCESS
1. The individual(s) responsible for administration of any federal contracts in your unit should monitor the contracts for inclusion of the E-Verify requirement.
2. DRDA and the Office of Sponsored Programs are assisting by providing notice in standard communications when a new or amended contract includes the E-Verify requirement.
3. When E-Verify is required, the contract administrator should notify their HR Unit Liaison who will partner with University Human Resources to complete the E-Verify process within required time parameters.

If your unit receives federal contracts, you can help ensure university-wide compliance by making certain that PI's and your unit's contract administrator are aware of the E-Verify requirement, routinely monitor all contracts for this new federal obligation, and inform your unit's HR Liaison immediately upon receipt of a contract with the E-Verify clause.

For more information about E-Verify, visit: <www.hr.umich.edu/everify> or contact E-Verify Compliance initiative Project Manager, David Day at 734/763-2387 or by Email at <dlday@umich.edu>.

Sincerely,

Timothy M. Wood
Senior Director, Human Resources

Posted by cstefans at 03:37 PM

February 02, 2010

Official Information Available in Third Week Count Data Set

The Winter 2010 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe,
which was captured as of the end of business on January 26, 2010, is now official. You may use the predefined
queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official
Third Week Count reports are also located on the Web at:
<http://www.umich.edu/~regoff/enrollment/>

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

Check out the look and feel of the NEW Wolverine Access. Make it your default Gateway: <http://wolverineaccess.umich.edu/uPortal/render.userLayoutRootNode.uP>.

To: M-Pathways Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Information Available in Third Week Count Data Set
Date: Tuesday, February 02, 2010

Posted by cstefans at 04:08 PM