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April 26, 2010

Teaching Evaluation Reports Available to Select WN2010 Instructors

Instructors with teaching evaluations for the Winter 2010 term can now view reports in Wolverine Access, Faculty Business.

Teaching Evaluation Reports are now available in Wolverine Access > Faculty Business > Faculty Center.

Note: To view reports, the grade roster status for the class must be 'Posted'. For more information on grade rosters, see the Grade Roster FAQ:

ACCESSING REPORTS IN THE FACULTY CENTER
To view reports:
1. Type wolverineaccess.umich.edu into your web browser.
2. Log in to Faculty Business, and select Faculty Center.
3. Click the Teaching Evaluation icon next to the desired class.

Report descriptions and step-by-step instructions for accessing reports are available on the Teaching Evaluation Help page under “View Evaluation Result Reports”

TROUBLESHOOTING TIPS
-- To view reports, turn off your browser's pop-up blocker.
-- If a link to a report does not display, one of the following conditions exist:
---- An evaluation was not ordered for the class.
---- No student responses were submitted.
---- Grades are not entered for the class or have not yet posted to the student's records.

ASSISTANCE OR QUESTIONS
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or Wolverine Access assistance:
734-764-4357 (4-HELP), option 4
http://www.mais.umich.edu/online_help_desk/

cc. Select Student Administration Unit Liaisons

From: Office of Evaluations and Examinations
To: "Select Winter 2010 Instructors with Evaluations"
Sent: Monday, April 26, 2010 10:59 a.m.

Posted by wro at 11:25 AM

Winter 2010 Teaching Evaluation Reports Available

Run teaching evaluation reports for the Winter 2010 term in the M-Pathways HEODS reporting environment.

Teaching Evaluation Reports are now available in M-Pathways. See the ‘Run Teaching Evaluation Reports Step-by-Step Procedure’ on My LINC for instructions on running reports. http://tinyurl.com/MyLINC-TE4

Note: Instructors were also notified by e-mail today. View the message on the ITS website under Announcements.

IMPORTANT INFORMATION ABOUT RUNNING REPORTS
When running reports, please keep this information in mind:
-- During this time of heavy system usage, we ask that you run reports in the M-Pathways HEODS reporting environment. Wolverine Access > University Business > Reporting > HEODS.
-- System enhancements require that you add a new Run Control ID for each report and ensure the server name field is equal to PSUNX. Please see the updated ‘Run Teaching Evaluation Report Step-by-Step Procedure’ reference above.
-- Running the reports for an entire department may take several hours and will display all the results in one PDF file.
-- We recommend that you run large batches of reports in HEODS. Run the reports later in the day and then retrieve the PDF files the following morning.

HELP DOCUMENTATION
-- Instructors access teaching evaluation reports in the Faculty Center. When assisting faculty, see the Faculty Business Teaching Evaluation Help page for more information.
-- Staff access teaching evaluation reports in M-Pathways. For details, see the documentation on My LINC. Search using keyword "evaluations."

ASSISTANCE OR QUESTIONS
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or M-Pathways assistance:
734-764-4357 (4-HELP), option 4
http://www.mais.umich.edu/online_help_desk/

cc. Select Student Administrations Unit Liaisons

From: Office of Evaluations and Examinations
To: M-Pathways Users with the SR EVALUATION ORDER Role and SR EVALUATION REPORT USER Role
Date Sent: Monday, April 26, 2010 1:42 p.m.
Subject: Now Available: Winter 2010 Teaching Evaluation Reports

Posted by wro at 10:49 AM

April 21, 2010

E-mail Message In Place Of March Student UL Meeting

New BusinessObjects Functionality
Listed below are three items related to new BusinessObjects functionality and where detailed information about them is located:
• E-mail Scheduling of BusinessObjects Reports
o View presentation by Laura Bollettino (also includes information on the Unit Maintained Folder in BusinessObjects described below).
o Review document in the UL Document Repository.
• Work-around for the “Save As” Slowness in BusinessObjects Edit Mode
o Review document in the UL Document Repository.
• Unit Maintained Folder in BusinessObjects
o View presentation by Laura Bollettino (also includes information on E-mail Scheduling of BusinessObjects Reports described above).
o Review document in the UL Document Repository.
o Refer to 3-11-2010 E-mail from me to all Unit Liaisons titled, Share Unit Specific WebI Reports With Unit Users.

Information Technology Governance
The new Information Technology Governance structure is available online. It includes a listing of the Councils, Committees, and Stewards and the charge to them. It also provides information about the February 2010 NextGen Michigan Town Halls including the PowerPoint, video, and Q&A. NextGen Michigan is featured in the Spotlight on the UL InfoCenter.

Reminder
All IST help desk support is now accessible by calling 734-764-4357 (4-HELP). This number combines support from the former 4-HELP, Administrative (MAIS) Help Desk, and Accounts Office. The iTS Help Desk provides a more seamless response to IT-related inquiries. Please note that callers will hear new prompts when calling the help desk.

My Retirement
I am retiring from U-M on May 31, 2010. At the June meeting, you’ll be meeting Traci DeBoer (tndeboer) an ITS Administrative Assistant who is handling some of the logistics related to UL meetings. A plan is being put together for transitioning the UL Program, so we’ll be sharing more information in the future. I’d like to thank each and every one of you for all that you have done, and continue, to do for ITS. We would be unable to deliver the systems and services we do without the assistance of Unit Liaisons. It’s been an honor and privilege for me to work with you.

2010 Meeting Dates For Your Calendar
Wednesday, June 23, 2010, 8:30 – 10:30 A.M., Room 2029 Kipke Conference Center
Wednesday, October 27, 2010, 8:30 – 10:30 A.M., Room 2029 Kipke Conference Center

To: Student Administration Unit Liaisons
From: Jan Eckert
Subject: E-mail Message In Place Of March Student UL Meeting
Date: Wednesday, April 21, 2010 2:51 PM

Posted by cstefans at 02:08 PM

April 20, 2010

UL InfoCenter

Unit Liaisons are change agents who provide vital 2-way communication about ITS systems and services that impact their units’ faculty and staff.

Posted by nge at 04:24 PM

April 19, 2010

New Student Exception Processing eLearning Course

AAE110 – Student Exception Processing eLearning course is now available on My LINC. This new course replaces the instructor-led course AAA101 – Exception Processing.

Users requesting access to the M-Pathways SR STUDENT EXCEPTION PROCESSOR role must complete the following training:
1. AAE101 – Introduction to Academic Advisement –http://tinyurl.com/MyLINC-AAE101
2. AAE110 – Student Exception Processing - http://tinyurl.com/MyLINC-AAE110
3. AAL301 – Student Exception Processing Access Review Lab - http://tinyurl.com/MyLINC-AAL301

Upon completing AAE110, staff will receive system access allowing them to participate in the access review lab, AAL301. This hands-on lab is administered by the Office of the Registrar. During the lab, staff will receive individual instruction on department-specific exceptions. Staff are encouraged to bring actual exceptions to enter in the system. If the staff member does not attend the lab, system access will be revoked and the access review lab must be rescheduled.

If you have new staff that need to complete this course as part of their M-Pathways training requirements, please forward this message to them.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

Posted by tndeboer at 01:06 PM

New! Online Process to Request a Vendor ID

ONLINE VENDOR REQUEST PROCESS
You can now request a Vendor ID online in M-Pathways for:
-- Individuals being paid via PeoplePay
-- New external suppliers
-- Guests or visitors requiring reimbursement of out-of-pocket expenses

This process allows you to:
-- Validate if a Vendor ID already exists for a supplier
-- Ensure the secure submission of sensitive data (e.g., SSN) when applicable
-- Attach the supplier's completed W-9 form, if applicable
-- Check the status of your vendor requests
-- Receive a confirmation e-mail from Vendor Maintenance with the Vendor ID number for approved requests

To learn more, see the “Request a Vendor ID in M-Pathways” step-by-step procedure in My LINC.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu

cc: Financial Unit Liaisons and Liaisons 2

Good news! Now call 764-HELP for general and administrative computing questions and assistance.

To: M-Pathways eProcurement and Non-PO Voucher Users
From: ITS-Inform [its-inform@umich.edu]
Date: Monday, April 19, 2010

Posted by hengeshl at 09:04 AM

April 16, 2010

NEW! Student Exception Processing Support Documentation!

Student exception processing support documentation is now available on My LINC!

See the AAE110 Student Exception Processing Online Table of Contents for step-by-step procedures and guided simulations to assist with entering student exceptions in M-Pathways.

The eLearning course, AAE110 - Student Exception Processing, has replaced the instructor-led course, AAA101 - Exception Processing. You are not required to complete the course, but it is a great opportunity to refresh your skills on working with student exceptions.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc: Select Student Administration Unit Liaisons

To: M-Pathways Users with the SR STUDENT EXCEPTION PROCESSOR Role
From: its-inform@umich.edu
Date: Friday, April 16, 2010

Posted by hengeshl at 02:14 PM

April 15, 2010

Revenue History

These screenshots compare Revenue history information in EIS and DART. EIS provided two views of Giving detail: one view for gifts, another for pledges. Only legal and soft amounts were displayed (no recognition amounts). DART provides more granularity to revenue history information:

Click on images to enlarge.


EIS REVENUE HISTORY:

”eis


DART REVENUE HISTORY
”dart

Posted by lburgamy at 01:04 PM

Revenue Summary by Year

EIS included only a few graphical displays based on soft amount. DART will include more granularity in graphs, including ability to break down by Designation, Campaign, Sites (S/C/U), Fundraising Category. These DART graphs are "out of the box"; we expect to have additional analytic kpi's & OLAP cube capabilities that will be built by the U-M analytics team.

Click on images to enlarge.

”eis


”dart


Posted by lburgamy at 12:57 PM

Revenue Giving Summary

This is a quick glance at the current EIS Giving Summary. As a quick, general comparison: the DART Giving summary provides more context than EIS and enables quick access to more granular views of data.

Blackbaud and the Project Team are discussing metrics / stats that help provide a good picture of the donor. Some of the current information displayed here could change in go-live versions for U-M.

EIS Giving Summary Displays:

Click on images to enlarge.

eis giving summary

In DART, some stats are similar to EIS. However, there are some changes. For example, only legal and recognized amounts will be available (instead of 'soft'). You’ll still be able to break down by ‘site’ – which is the equivalent of S/C/U.

DART Giving Summary Screens:

”dart

Posted by lburgamy at 12:08 PM

Revenue Design Highlights

The Design Team made updates to our future DART system to meet U-M’s needs related to Revenue information. These screenshots highlight some of the differences between EIS and DART displays of revenue data. Here's a quick overview of what Revenue design teams reviewed:

Revenue Design teams reviewed:

Here are some comparisons between EIS and DART for Giving Summary, Summary by Year, and Revenue History.

Posted by lburgamy at 11:49 AM

April 14, 2010

U-M Regaining Leadership in IT (CIO Executive Report)

To see this report on the web, visit: ITS Executive Report
Click here to send this to a friend

Future of IT is bright, but it’s a long road to get there

Thanks to all of you who attended the NextGen Town Halls last month. It’s an exciting time for IT at the university. Some of the new IT Governance committees met for the first time to discuss our vision and some immediate decisions that we need to make.

Collaboration tools are a near-term IT Council decision
I recently visited Google and Microsoft to investigate creating a strategic partnership to provide a campus-wide collaboration suite. Other university and IT leadership joined me. We learned these vendors are aggressively moving their services to the cloud. As we learn more about the possibilities in coming months we will share our findings and solicit your feedback. In the meantime, I also encourage you to share your opinions with your respective IT Governance Members. This will help ensure the IT Council considers your perspective in the decision-making process.

The road is long and our partnership is critical
There is such great energy around the future of IT at the university. I see evidence of this energy in the new IT Governance structure, IT Rationalization, and products and services from ITS. I also hear it in the campus feedback I've received. This journey is long and sure to be a challenging one. I look forward to continuing our collaboration and know that our success depends on it.
-Laura Patterson, CIO


In this issue:
A message from Laura Patterson
Regaining leadership in IT: NextGen Michigan
IT Rationalization targets new funding and service delivery model
The future of collaboration tools and other technologies

Regaining leadership in IT: NextGen Michigan
This multi-year strategy for employing state-of-the-art technology to advance the U-M mission has several components, including:
http://www.mais.umich.edu/project_infocenter/executive_report/spring_2010/it_governance.php">Creating alignment that includes instituting an IT Governance Structure
IT rationalization and unit assessments
Enabling units to focus on technology that differentiates their school or college

Approximately 280 faculty and staff attended NextGen Michigan town halls in February. Watch town hall recordings and read attendee feedback on the new NextGen Michigan website.

IT Rationalization targets new funding and service delivery model
First Steps: Unit Assessment Project
The university is conducting a comprehensive assessment of information technology across campus. This effort examines how IT is currently distributed and provided at the unit and campus level.
An operational and financial inventory of each unit’s IT environment will be included in the final assessment report. Read more about the list of units being assessed, as well as what the inventory will include.

The future of collaboration tools and other technologies
What are collaboration tools? Learn more about categories, components and phases
Analysis of U-M Collaboration tools U-M needs tools that intertwine, aggregate, and integrate
Focusing on services to support U

Read about the ITS Products & Services in store for FY10
Learn how support for CTools will expand

Enabling units to focus on technology that differentiates their school or college
Across the university, units should be encouraged and empowered to pursue the kinds of technologies that can help them attract the very best students and faculty, as well as further their academic mission (e.g. Digital Fab Lab at Taubman College). A few examples of work in this area includes: Mobile Applications, Research Computing, and Data Centers.

Posted by tndeboer at 11:35 AM

April 13, 2010

HRMS Apr. 16 Meeting Agenda & Materials

Posted by nge at 05:52 PM

DART News Feed

Subscribe to the DART News Feed to stay informed without having to visit the DART project website everyday. Announcements and resources for the DART project will be delivered into your feed reader once you subscribe to the news feed.

Click here to subscribe

What are news feeds?
News Feeds, also called RSS Feeds, are a technology enabling web publishers to deliver frequently changing content directly to you.

How to subscribe:
Obtain a "feed reader" - a program or service that will collect content and display it in an easy-to-ready format. You can download one of the many free feed readers available on the Internet, or use Microsoft Outlook 2007 or Internet Explorer 2007 to read and manage your news feeds.

Posted by lburgamy at 02:32 PM

DART Constituent Preview Feedback

Over 100 development and finance community members learned how basic entity information will be handled in DART. In February and March, 75 participants completed a follow-up survey to the previews. (If you missed the DART Preview, you can view a lighter demonstration online).

Common themes/questions were also raised around business process and product functionality. Many of these are now answered in the new DART FAQ).

Posted by lburgamy at 02:15 PM

DART Project Team Update

Design teams for Prospect Management, Planned Giving, and Stewardship are starting to meet. Design team leaders were identified for each team. An advisory group will provide guidance to make sure design specifications are holistically integrated. Read more about design team members on these teams, and what they’ll cover:

(DART design team and consultative council members list from 04/12)

Prospect Management Design includes:

Planned Giving Design includes:

Stewardship Design includes:


Posted by lburgamy at 01:54 PM

April 12, 2010

New Time - FINODS Service Interruption and Refresh Schedule

I’m writing to advise you of some changes that impact the FINODS availability and refresh schedule resulting from the upgrade of the PeopleTools infrastructure taking place this weekend. If there are staff members in your unit who may be impacted by these changes, please share this information with them as we will not be sending a message with this information to the Financials operational users.

Dates/Times for Upgrade & Service Interruptions
• FINODS will be unavailable from 5:00 p.m., Monday April 12 – 6:00 a.m., Tuesday, April 13.
• FINODS data will be current as of 4:00 a.m., Saturday, April 10.
• Data will be refreshed per the normal refresh schedule beginning Wednesday morning, April 14.
• Dates/times for the Financials and Physical Resources Production System upgrade and service interruption have not changed.

During the upgrade periods, information on the PeopleTools 8.5 Upgrade page and Wolverine Access and Citrix announcements will be updated as needed.

Questions or concerns about the upgrade can be addressed to the Information and Technology Services Help Desk, 734-764-4357 (4-HELP), option 4.

Posted by tndeboer at 09:03 AM

April 09, 2010

Important! No Change to Rescheduled April 22 Monthly Payroll Cutoff

The April monthly payroll cutoff date of April 22 remains in effect even though the M-Pathways Student Administration and HRMS upgrade was rescheduled to May 8-9.

As a reminder, the changes are as follows:

-- The end-of-month processing for the April monthly payroll date is Thursday, April 22.
-- The updated cutoff time and system availability are:

ELECTRONIC TIMEKEEPERS
The deadline to make changes to Reported Time in M-Pathways is 10:00 a.m. on Thursday, April 22.

SELF SERVICE TIME ENTRY AND APPROVAL
-- The system-cutoff for employees to report their time in Employee Business is 7:00 p.m. on Wednesday, April 21. If necessary, please share this information with your employees.
-- The deadline for Approvers to make changes to and approve Reported Time is 10:00 a.m. on Thursday, April 22.

These deadlines, as well as related self-service cutoffs, are posted on the Payroll Web page http://www.finops.umich.edu/payroll/forms/cutoffsdeadlines.

SYSTEM AVAILABILITY
-- The M-Pathways Student Administration & Human Resource Management System (HEPROD) will NOT be available from Noon, May 8 – Noon, May 9. For details, visit PeopleTools 8.5 Upgrade Web page:
http://www.mais.umich.edu/upgrades/peopletools8.5.html

Thank you for your understanding.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
http://www.mais.umich.edu/online_help_desk/

cc. HRMS Unit Liaisons

From: University Payroll Office [payroll@umich.edu]
Sent: Friday, April 09, 2010 8:54 AM
Subject: Important! No Change to Rescheduled April 22 Monthly Payroll Cutoff Date

Posted by wro at 08:54 AM

April 08, 2010

2009 Teaching Evaluation Student Comments Archived, April 15, 2010

All student comments made on teaching evaluations for the Spring, Spring/Summer, Summer, and Fall 2009 terms will be archived on April 15, 2010. After this date:
-- You will no longer have access to reports containing student comments via Wolverine Access > Faculty Business.
-- The Instructor Report without comments will remain available indefinitely.

RETAINING DATA FOR YOUR RECORDS
-- Before April 15, you can run the Instructor with Comments Report or the Individual Response Report in the Faculty Center, if necessary. Instructions on running reports and viewing report descriptions are available on the Teaching Evaluation Help page.
-- After April 15, contact the Office of Evaluations and Examinations at 734-763-2482 to request access to archived student comment data.

FOR ASSISTANCE OR QUESTIONS
For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- 734-763-2482
-- EandE@umich.edu
-- http://www.umich.edu/~eande/tq/index.htm

For assistance running reports or Wolverine Access assistance, contact the Information and Technology Services Help Desk:
- 734-764-4357 (4-HELP), option 4
- itsadminhelpdesk@umich.edu
- http://www.mais.umich.edu/online_help_desk/

From: Office of Evaluations and Examinations [eande@umich.edu]
Sent: April 8, 2010
To: 2009 Instructors with Evaluations Assigned

Posted by hengeshl at 11:31 AM

Rescheduled M-Pathways SA and HRMS Infrastructure Upgrade

I’m writing to advise you of some changes to the schedule for the PeopleTools infrastructure upgrade.

Dates/Times for Rescheduled SA and HRMS Upgrade and Service Interruptions
The upgrade for the Student Administration and Human Resource Management systems has been rescheduled to noon, Saturday, May 8, through noon, Sunday, May 9, to address concerns expressed across campus. As we get closer to this new implementation date, we will send an e-mail with additional details to you and SA and HRMS users in your unit. In the interim, visit PeopleTools 8.5 Upgrade for upgrade information and status.

Key HRMS and SA Impacts
1. The Payroll change announced last week in a message from University Payroll to staff will still happen. The end-of-month processing for the April monthly payroll is moved up from Tuesday, April 27, to Thursday, April 22. Visit the Payroll website for details.
2. This new timing coincides with the beginning of the Spring and Spring/Summer terms, so students will be unable to add and drop courses, review their financial aid disbursement, or view their student bill during the planned 24-hour period.
3. This upgrade does not affect CTools. Faculty and students will be able to use CTools during this service interruption.
4. Some of the key Faculty Business transactions, via Wolverine Access, that will be temporarily unavailable are: View Teaching Schedule, View Class Rosters, and View Teaching Evaluation Reports.
5. For a complete list of impacts and other resources visit the PeopleTools 8.5 Upgrade page.

Additional Communications
• An e-mail was sent earlier today to faculty from Provost Sullivan informing them of this date change.
• An e-mail to Student Administration and HRMS users will be sent this afternoon, and you are copied on the message.
PeopleTools 8.5 Upgrade webpages have been updated.

Questions or concerns about the upgrade can be addressed to the Information and Technology Services Help Desk, 734-764-4357 (4-HELP), option 4.

Posted by tndeboer at 09:13 AM

April 07, 2010

Rescheduled M-Pathways Student Administration and Human Resource Management Infrastructure Upgrade

To address concerns expressed across campus, the M-Pathways Student Administration and Human Resource Management System infrastructure upgrade originally scheduled for April 24-25, has been rescheduled to May 8-9, 2010.

As we get closer to the new implementation date, we will send you an e-mail with additional details. In the interim, please visit PeopleTools 8.5 Upgrade for upgrade information and status.

We apologize for any inconvenience this change in schedule may cause.

For Questions or Assistance
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [its-inform@umich.edu]
Sent: Wednesday, April 07, 2010
To: "M-Pathways Student Administration and Human Resource Management Systems Users"

Posted by hengeshl at 05:04 PM

April 06, 2010

Learn how M-Reports helps in Admissions, Research and more!

We hope you are able to attend the M-Reports Open House on April 14—see detailed information below. Please share this information with your faculty, staff, and other administrators and encourage them to attend.


M-Reports Open House
Wednesday, April 14
Stop by anytime between 9:00-11:00 a.m.
Palmer Commons, 4th floor

From recruiting and admissions to academics and finance, deans, directors, faculty, and staff are using M-Reports to drive institutional excellence at U-M. Whether you’ve only heard of M-Reports or are a current user, this is the event for you!
• 9:00-9:30: “What is M-Reports?” and “The Future of M-Reports”
• 9:30-11:00 Browse the M-Reports booths in an open format
• 10:30-11:00: repeat of “What is M-Reports?” and “The Future of M-Reports"

Experts will be on hand to walk you through M-Reports' current functionality and explain how your unit's data can be put into the system.
• Admissions Dashboard
• Enrollment Trends
• Internal Controls - Employment
• Project/Grant Financials
• Source/Use Reports
• Tuition Attribution
• And MUCH more!

RSVP for this event online at http://www.bi.umich.edu/events/041410_M-Reports_open_house.html

Posted by tndeboer at 11:02 AM

April 05, 2010

RESEARCH Apr. 6 Meeting Agenda & Materials

Posted by mrschlei at 04:23 PM

Payroll and Benefit Estimates Updated

PAYROLL DATA SET ENHANCEMENTS
-- Payroll and benefit estimates data has been extended to include an additional future fiscal year, making available a “rolling” four-year period of data. This enhancement provides departments with more information to evaluate salary and benefit expenditures.
-- “University Contribution to Parking” has been added as a deduction value. This allows departments to fully determine their expense for all payroll deductions.

REPORTING IMPACTS
The Estimate Summary Ledger in the Financial data set reflects these enhancements.

UM-Maintained BusinessObjects reports that contain payroll and benefit estimate data have been updated to reflect these enhancements. Examples of these reports include:
-- PY01 Pay Payroll Estimates by Dept ID or Dept Grp
-- PY01 Pay Payroll Estimates by Employee and Fiscal Year
-- CMB Project Grant Budget Status with Estimates

For sponsored project/grants budgeted through future fiscal years, the Payroll commitments displayed in the Summary of Projects and Project/Grant Budget Status reports in M-Reports reflect these enhancements.

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
-- Phone: 734-764-4357 (4-HELP), option 4
-- Web: http://www.mais.umich.edu/online_help_desk/

Posted by hengeshl at 11:00 AM

Important! Change to April Monthly Payroll Cutoffs

The end-of-month processing for the April monthly payroll is being moved up from Tuesday, April 27 to Thursday, April 22.

This change is being made accommodate the scheduled M-Pathways PeopleTools upgrade and associated service interruption. The updated cutoff time and system availability are:

ELECTRONIC TIMEKEEPERS
The deadline to make changes to Reported Time in M-Pathways is 10:00 a.m. on Thursday, April 22.

SELF SERVICE TIME ENTRY AND APPROVAL
-- The system-cutoff for employees to report their time in Employee Business is 7:00 p.m. on Wednesday, April 21. If necessary, please communicate this information to your employees.
-- The deadline for Approvers to make changes to and approve Reported Time is 10:00 a.m. on Thursday, April 22.

These deadlines, as well as related self-service cutoffs, are posted on the Payroll website.

SYSTEM AVAILABILITY
-- The M-Pathways Student Administration & Human Resource Management System (HEPROD) will NOT be available from noon, April 24 – Noon, April 25.
-- HEODS will be available for running reports and queries during normal hours of operation while HEPROD is unavailable. HEODS will contain data current as of April 24, which includes Gross Pay Register data for the April monthly payroll.

Thank you for your understanding.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4

From: University Payroll Office [payroll@umich.edu]
Sent: Monday, April 5, 2010, 4:04 PM
To: Department Managers, Timekeepers and Time Approvers

Posted by wro at 04:04 AM

April 02, 2010

Upcoming M-Pathways Infrastructure Upgrade and April Service Interruptions

I’m writing to inform you about the upgrade of the PeopleTools infrastructure that supports the M-Pathways Financials (FIN), Student Administration (SA), and Human Resource Management (HRMS) Systems planned for April 2010 that involves two service interruptions. The upgrade of the SA/HRMS environment will impact operational users, employees, faculty, and students (see below).

Dates/Times for Upgrade & Service Interruptions
Production Systems
• Financials and Physical Resources System: Noon, April 10 – Noon, April 11
• Student Administration & Human Resource Management System, including Employee Business, Student Business, and Faculty Business: Noon, April 24 – Noon, April 25
Operational Data Store (ODS)
FINODS and HEODS will be unavailable on the following dates and times while data is refreshed.
• FINODS: 9:00 p.m., April 12 – 7:00 a.m., April 13. Data will be current as of 4:00 a.m., Saturday, April 10.
• HEODS (SA/HRMS): 9:00 p.m., April 25 – 7:00 a.m., April 26. HEODS data will be current as of Saturday, April 24.

Key Impacts
• Faculty will not be able to enter grades online in Faculty Business on Wolverine Access. CTools will be available during the service interruption; however, the link to “Faculty Business” located on the Faculty Business tab within CTools will not be operational.
• Students will not be able to view their grades or perform course-related transactions in Student Business on Wolverine Access.
• The April monthly timekeeping deadline will change from April 27 to April 22 to accommodate the SA/HRMS upgrade.
• No impact for Financials users except FINODS refresh during upgrade weekend (see above). The upgrade will provide the required infrastructure to support the major application upgrade to version 9.1 of the M-Pathways Financials and Physical Resources System scheduled for 2011.

Additional Communications
March 31, 2010
• University executive officers, Laurita Thomas, Lester Monts, and Rowan Miranda from John Gohsman to announce the upgrade.
April 1, 2010
• Winter 2010 Instructors from Teresa Sullivan to notify them of impacts for faculty and students.
• M-Pathways Student Administration, Human Resource Management, and Financials Systems users from ITS-Inform.
• RDA Owners/Users from ITS-Inform.
April 5, 2010
• Department managers, electronic timekeepers, approvers from University Payroll announcing the adjustment of the end-of-month processing for the April monthly payroll from April 27 to April 22 to accommodate the SA/HRMS upgrade. Regularly scheduled April monthly time and labor reminders will be adjusted accordingly.

Helpful Resources
For details on benefits, what’s changing, impacts for students, faculty, operational, and self-service users, visit the PeopleTools 8.5 Upgrade page.

As we get closer to the scheduled upgrade dates, announcements will be posted on Wolverine Access, Citrix, and CTools as well as on the PeopleTools 8.5 Upgrade page on the ITS Administrative Computing website.

Questions or concerns about the upgrade can be addressed to the Information and Technology Services Help Desk, 734-764-4357 (4-HELP), option 4.

Posted by tndeboer at 09:48 AM

Got UL-related Questions? Call the ITS Help Desk

From time to time I receive questions related to your role as an Information and Technology Services (ITS) Unit Liaison (UL).

To enable us to provide the information you need as quickly as possible and identify trends for the types of questions you have, from now on please submit your UL Program related questions to the ITS Help Desk. The Help Desk provides stellar service, and they are eager to assist you.

Your questions related to initiating and authorizing requests for access to M-Pathways and other ITS-supported systems via the Online Access Request System (OARS), UL meetings, or how to set up or change an OARS alternate signer for your unit are all appropriate for the ITS Help Desk.

You may submit questions a variety of ways:
Phone: 734-764-4357 (4-HELP)
Email: itsadminhelpdesk@umich.edu
Online: http://www.mais.umich.edu/online_help_desk/

Posted by tndeboer at 09:45 AM

Exam Scheduling in M-Pathways

Effective Fall 2010, schools and colleges will be required to schedule final exams in M-Pathways. Please see the message from the Office of the Registrar for more information: http://ro.umich.edu/Final%20Exam%20Scheduling%20in%20M-Pathways.htm.

SR CLASS MAINTAINERS will automatically receive update/edit access for the exam page on March 31, 2010. They may begin scheduling exams in accordance with the Office of the Registrar policies: http://ro.umich.edu/exams/. It is recommended staff with this role complete the CUS202 Exam Scheduling Self Study in My LINC. To access the self study, use keyword search ‘exams’ in My LINC: https://maislinc.umich.edu/.

You can now request the following roles in the Online Access Request System (OARS) for those staff who do not maintain class schedules but do require access to the exam scheduling pages.
• The SR EXAMS MAINTAINER role allows staff access to update/edit the exam scheduling page in M-Pathways. Users requesting this role must complete the instructor-led (MPO101) OR the eLearning (MPE101) version of Introduction to M-Pathways and the CUS202 Exam Scheduling Self Study.
• The SR EXAMS VIEWER role gives staff view only access to the exam scheduling page.

Before scheduling exams, it is recommended that staff view the Final Examinations Policy and the Final Examinations by Term recommended schedule on the Office of the Registrar’s website: http://ro.umich.edu/exams/.

For questions or assistance, please contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

Posted by tndeboer at 09:32 AM

April 01, 2010

M-Pathways Infrastructure Upgrade & April Service Interruptions

An upgrade of the PeopleTools infrastructure that supports the M-Pathways
Financials, Student Administration, Human Resource Management Systems including
Faculty, Student, and Employee Business self-service transactions is planned for April 2010.

Changes delivered with this upgrade are minor, primarily look and feel and navigational changes.
There will be no business process-related changes with the upgrades. There will be service
interruptions during the upgrade weekends.

Dates/Times for Upgrade & Service Interruptions

Production Systems
-- Financial and Physical Resources System: Noon, April 10 – Noon, April 11
-- Student Administration & Human Resource Management System, including Employee Business,
Student Business and Faculty Business: Noon, April 24 – Noon, April 25

Operational Data Store (ODS)
FINODS and HEODS will be unavailable on the following dates and times while data is refreshed.
-- FINODS: 9:00 p.m., April 12 – 7:00 a.m., April 13. Data will be current as of 4:00 a.m., Saturday, April 10.
-- HEODS: (Student Administration & Human Resource Management): 9:00 p.m., April 25 – 7:00 a.m., April 26.
Data will be current as of Saturday, April 24.

Note: The ODS systems will be available during the production systems service interruptions. Visit the
PeopleTools 8.5 Upgrade page for ODS refresh details.

Benefits and Impacts
For details on what’s changing, and impacts for students, faculty, operational, and self-service users, visit the PeopleTools 8.5 Upgrade page.

As we get closer to the scheduled upgrade dates, status announcements will be posted on Wolverine Access, Citrix, and CTools as well as on the PeopleTools 8.5 Upgrade page on the ITS Administrative Computing website.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
http://www.mais.umich.edu/online_help_desk/

cc. Student Administration, HRMS, and Financial Unit Liaisons

From: ITS-Inform [its-inform@umich.edu]
Sent: April 1, 2010, 1:16 PM
To: M-Pathways Financials, Student Administration, and Human Resource Management Systems Users


Posted by wro at 07:54 AM