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May 22, 2012

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Spring 2012 and Spring-Summer 2012 was extracted and loaded on May 22, 2012. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

cc: Student Administration Unit Liaisons

To: Third Week Count Data Set Users
From: ITS-Inform
Subject: Unofficial Information Available in Third Week Count Data Set
Date: May 22, 2012

Posted by nancyf at 09:57 AM

May 21, 2012

Joint UL May meeting recordings and action items: email

The recordings from the Joint Unit Liaison meeting held on May 16 have been posted

Action items:
__ All: Review your Access Validation report in M-Reports - https://mreports.umich.edu

__ All: Please take a few minutes to fill out the meeting survey to help us improve your unit liaison experience
http://umichitsurveys.qualtrics.com/SE/?SID=SV_4Z0NL3EcpjdrqQs
__ Financial ULs: Communicate to your units how the Department Manager changes will impact them.

__ HRMS & Student ULs: Communicate impacts to your units regarding hiring of GSAs, 6 month policy and eRecruit purge.

__ HRMS ULs: Work with others in your unit to determine impacts to your unit regarding new performance rating option.

__ HRMS ULs: Submit Termination Workflow Security spreadsheet to vvanhaaf@umich.edu by May 25.

__HRMS ULs: Review and send out email informing staff of security and training for new Termination Workflow project.

__ HRMS ULs: Encourage attendance in your unit to one of the four Termination Workflow interchanges planned for June.


The next joint Financials, HRMS and Student Unit liaison meeting is scheduled for July 18 from 8:30 until 11:30.

Posted by labarnes at 08:39 AM

May 18, 2012

Inactive Temporary Appointments Terminated on May 13, 2012

On May 13, temporary appointment records that had not received payment for at least four months prior to May 13 were automatically terminated.

AUTOMATIC TERMINATION OF INACTIVE TEMPORARY APPOINTMENTS PROCESS
To increase system efficiency and reduce the amount of manual processing for both units and central HR, an automated process exists in M-Pathways that periodically terminates temporary appointments that have not received payment for at least four months. This process is run in February, May, August, and November of each year. You are notified each time that the process runs.

VIEWING TERMINATED EMPLOYEES
To view a list of employees in your department whose appointments were terminated by the automatic process, run the BusinessObjects UM-Maintained report, “HR01 HumRes Temporary Employees Terminated via Batch.rep”. When prompted for the effective date, type May 13, 2012. This report will be available May 21, 2012. To run this report, users must have access to the Human Resource data set in the U-M Data Warehouse.

To determine the last time that a temporary employee was paid, run the BusinessObjects UM-Maintained report “PY01 Pay History by EmplID and Erncd.rep”. When prompted for the earn code, type RGT. To run this report, users must have access to the Payroll data set in the U-M Data Warehouse.

QUESTIONS?
If you have questions about the termination of temporary employees, please call the Human Resources/Payroll Service Center at 5-2000 (off campus at 615-2000, or outside the local calling area, toll free at 1-866-647-7657).

If you have questions or need assistance running BusinessObjects repository reports, please contact the ITS Service Center:
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways Users with HR TOTAL APPOINTMENT VIEW USER and HR APPT VIEWER Roles
cc.: HRMS Unit Liaisons
From: ITS-Inform
Subject: Inactive Temporary Appointments Terminated on August 21, 2011
Date: May 18, 2012

Posted by lcsteele at 11:14 AM

May 16, 2012

Pay Rate Change Process Changes

New Functionality has been added for Pay Rate Change users. Starting today, all M-Pathways users, who use the Pay Rate Change process during the annual merit program, are able to include performance ratings on the Pay Rate Change Template Spreadsheet.

Last year Pay Rate Change functionality was expanded for University of Michigan Health System (UMHS) users to load limited performance rates using the Pay Rate Change template. This year, the process has been expanded to include the following functionality:


  1. UMHS has the ability to load all supported performance rate values and associated problem areas, if required. (Problem areas are used and required by UMHS to provide further information when a person is rated as either Does Not Meet (0) or Needs Improvement/Approaching (1)).
  2. Six new fields have been added to the Pay Rate Change Template Spreadsheet to capture the Performance Ratings, Not Eligible Reason, and Problem Areas.
  3. Campus users have the ability to load all performance rate values. Campus users are not required to load performance rating values.
  4. For both UMHS and campus users, if a performance rating of 4 (Not Eligible) is selected; a Not Eligible Reason Code must be selected.

Campus HR and UMHS HR defined a unified rating scale that supports both campuses. The updated rating scale is available in the Pay Rate Change Template Spreadsheet. The updated template and training materials are available in the Pay Rate Change training documentation in My LINC. You will need to download a new copy of the template before uploading your pay rate changes.


For Assistance or Questions
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help


To: HR PAY RATE CHANGE UPDATER, HR TOTAL APPOINTMENT VIEW USER
From: ITS-Inform
Subject: Pay Rate Change Process Changes
Date: May 16, 2012

Posted by lcsteele at 10:13 AM

May 14, 2012

Joint Financials, HRMS & Student Administration Unit May 16 Meeting Agenda

(FIN, HRMS, & SA: Joint Unit Liaison Kickoff, FIN: Financials Department Manager Change, HRMS & SA: eRecruit Updates, HRMS: Performance Ratings for Campus, HRMS: Termination Workflow)

Posted by mrschlei at 11:16 AM

May 09, 2012

New UL Meeting Format Starts May 16

I am excited to announce that we are moving forward with restructuring the unit liaison meeting format. Starting on May 16, Financials, HRMS and Student Administration unit liaisons will meet jointly every other month from 8:30 until 11:30. We hope this new meeting structure will provide you with the resources you need to be an effective liaison for your unit.

Meeting structure highlights:

6 meetings a year – Meetings will be scheduled every other month on the 3rd Wednesday. Special meetings can be called if needed. We realize meeting on the 3rd Wednesday is a change for the HRMS and Student Administration unit liaisons, so thank you in advance for making this change to your schedule.

3 ways to attend -
- In person at Kipke
- Virtually using Adobe Connect on your computer. You will be able to ask questions through chat functionality.
- Watch the meeting recording after the fact. All meetings will be recorded and available on the unit liaison web page.

3 groups will meet together – Financials, HRMS and Student Administration topics will be presented in the same meeting following a set agenda that will be provided on the Monday prior to the meeting. This will allow you to adjust your schedule to attend based on topics and their schedule time. This also addresses the need for units to share unit liaison meeting responsibilities across your unit. Your responsibilities as a Financials, HRMS and/or Student Administration unit liaison for unit security approval and communication conduit will continue.

Thank you for all of the great feedback you have provided to ITS over the years on how best to shape the ITS unit liaison program into a program that will benefit you, your unit and ITS. We look forward to sharing our new plans with you in detail on May 16. We will send out a detailed agenda on Monday, May 14 with links to the presentations. Please feel free to share this email with others in your unit.

If you are a person with a disability who needs an accommodation to participate in these meetings, please contact its.hr@umich.edu no fewer than ten business days before a scheduled meeting. Advance notice is required as some accommodations take additional time to arrange.

Please let me know if you have any questions or concerns about these changes or the unit liaison program.

Looking forward to seeing you on May 16!

Laurel

* This message was sent to Financials, HRMS and Student Administration Unit Liaisons on May 3, 2012.

Posted by bing at 11:00 AM

Invitation to Enriching Scholarship on May 10th

If it's not already on your calendar, we would like to personally encourage you to check out Enriching Scholarship, a week of workshops, discussions, and seminars for instructors, faculty, and staff to address the role of technology in fostering engaging, integrated, and effective teaching, learning, and research. More than 130 free sessions will be held this week across campus.

One session that you may find particularly valuable is a panel discussion on "NextGen Technology: What's next for IT in the classroom and across campus?" with some of our leaders for change in campus IT:

-Dan Atkins, Assoc VP for Research Cyberinfrastructure
-Paul Courant, University Librarian and Dean of Libraries
-Barry Fishman, Associate Professor of Education, School of Education
-Laura Patterson, Assoc VP and CIO

The panel will take place on Thursday, 5/10 from 1-2:30pm in the Main Gallery (100), Hatcher Graduate Library. To register for this or any of the Enriching Scholarship sessions, visit the Enriching Scholarship website.

We hope to see you there!

Sean DeMonner, Director of Teaching and Learning, Information and Technology Services
Laurie Sutch, Director of the Academic Technologies Group at the University Library, and Teaching and Technology Collaborative Chair

*This email was sent to all Unit Liaisons on May 7, 2012

Posted by labarnes at 10:28 AM

May 07, 2012

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of April 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: May 7, 2012

Posted by lcsteele at 11:21 AM

April 2012 Business Closed

April business closed on Friday, May 4, 2012. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed the morning of Sunday, May 6, 2012.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Assistance or Questions

Contact the ITS Service Center:

M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification
From: ITS-Inform
Subject: April 2012 Business Closed
Date: May 7, 2012

Posted by lcsteele at 11:15 AM