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November 26, 2012

Inactive Temporary Appointments Terminated on November 25, 2012

INACTIVE TEMPORARY APPOINTMENTS TERMINATED ON NOVEMBER 25, 2012
On November 25, temporary appointment records that had not received payment for at least four months prior to November 25 were automatically terminated.

AUTOMATIC TERMINATION OF INACTIVE TEMPORARY APPOINTMENTS PROCESS
To increase system efficiency and reduce the amount of manual processing for both units and central HR, an automated process exists in M-Pathways that periodically terminates temporary appointments that have not received payment for at least four months. This process is run in February, May, August, and November of each year. You are notified each time that the process runs.

VIEWING TERMINATED EMPLOYEES
To view a list of employees in your department whose appointments were terminated by the automatic process, run the BusinessObjects UM-Maintained report, “HR01 HumRes Temporary Employees Terminated via Batch.rep”. When prompted for the effective date, type November 25, 2012. This report will be available December 3, 2012. To run this report, users must have access to the Human Resource data set in the U-M Data Warehouse.

To determine the last time that a temporary employee was paid, run the BusinessObjects UM-Maintained report “PY01 Pay History by EmplID and Erncd.rep”. When prompted for the earn code, type RGT. To run this report, users must have access to the Payroll data set in the U-M Data Warehouse.

QUESTIONS?
If you have questions about the termination of temporary employees, please call the Human Resources/Payroll Service Center at 5-2000 (off campus at 615-2000, or outside the local calling area, toll free at 1-866-647-7657).

If you have questions or need assistance running BusinessObjects repository reports, please call the ITS Service Center:
Regular Hours: M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways Users with HR TOTAL APPOINTMENT VIEW USER and HR APPT VIEWER Roles
cc: HRMS Unit Liaisons
From: ITS-Inform
Subject: Inactive Temporary Appointments Terminated on November 25, 2012
Date: November 26, 2012

Posted by nancyf at 01:22 PM

November 21, 2012

Resume size limit in eRecruit

Dear HRMS and Student Administration Unit Liaisons,

A change to the eRecruit production environment made on Wednesday, November 21 sets a size limit on resume documents being uploaded to eRecruit at time of application.

The size limit is 500K and the job seeker receives an error if the document being uploaded exceeds this limit. This change has no impact on previously uploaded documents.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: eRecruit Users
cc: HRMS and Student Administration Unit Liaisons
From: ITS-Inform
Subject: Resume size limit in eRecruit

Posted by nancyf at 09:12 AM

November 09, 2012

Joint Financials, HRMS & Student Unit Liaison Meeting Agenda 11/14/12

(FIN, HRMS, & SA: OARS & M-Pathways Roles, Database Split Project & ODS Retirement; HRMS & SA: eRecruit GSA Processing; HRMS: Temporary Termination)

Posted by labarnes at 05:15 PM

November 07, 2012

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of October 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

New! eReconciliation data and annotation capability have been added to the Project/Grant reports in M-Reports.
-- If your department uses M-Pathways eReconciliation, you will now see the reconciliation status (i.e., Y/N flag, notes, last updated by and date) in the detail reports (e.g., P/G Voucher Detail).
-- You can now maintain notes for your project/grant using the new Add Note function on the PBSR or P/G Info in M-Reports. Active notes also appear on the Summary of Projects. Notes can be added or inactivated at any time. More than one note can be maintained, but only the most recent one displays on the Summary of Projects and the Project/Grant Budget Status/Activity report.


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: November 7, 2012

Posted by nancyf at 10:05 AM

October 2012 Business Closed

October business closed on Tuesday, November 6, 2012. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed the morning of Wednesday, November 7, 2012.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: October 2012 Business Closed
Date: November 7, 2012

Posted by nancyf at 09:45 AM

November 01, 2012

Unit Liaison meeting November 14 at Rackham - please attend

Hello,
Please plan on attending the Financial, HRMS and Student Administration Unit Liaison meeting scheduled for Wednesday, 11/14 from 8:30 a.m. until 11:30 a.m. at Rackham or attend virtually - http://univofmichigan.adobeconnect.com/ul/. The tentative agenda is:

All Unit Liaison Topics
Tips: OARS (Online Access Request System) and M-Pathways Roles –
As an M-Pathways Unit Liaison, you are responsible for granting security access in your unit. This presentation will review the process and walk through some of the more complex access situations.

HE (Higher Education) Database Split Project and ODS (Operational Data Store) Retirement -
ITS is working on two projects that will separate U-M’s current M-Pathways system into two databases—Student Administration (SA) and Human Resources Management System (HRMS), and also enhance the future production environments so ODS will no longer be needed.

HRMS and Student Administration Unit Liaison Topic
eRecruit Graduate Student Appointment Processing -
A high level overview of the eRecruit Graduate Student Appointment processes, and the enhancements to eRecruit that were made in conjunction with the September, 2012 go-live.

HRMS Unit Liaison Topic
Temporary Termination -
This short presentation for HRMS Unit Liaisons will focus on recommendations for processing Temporary Terminations. It will discuss the problems caused when using retro termination dates.
***

You are receiving this email, because you are identified as a primary or backup Financial, HRMS and/or Student Administration unit liaison or you have requested to be informed of unit liaison meetings. If you feel you have received this email in error, please let me know.

If you are a person with a disability who needs an accommodation to participate in these meetings, please contact its.hr@umich.edu no fewer than ten business days before a scheduled meeting. Advance notice is required as some accommodations take additional time to arrange.

Please let me know if you have any questions or concerns.
Thank you,
Laurel

Laurel Barnes
U-M Information & Technology Services

Posted by labarnes at 08:41 AM