May 11, 2011

Update to BusinessObjects this Weekend

This is a reminder that ITS is preparing to update the current version of BusinessObjects WebI this weekend. BusinessObjects will be unavailable from 8:30 p.m., Friday, May 13, to 5 p.m., Sunday, May 15, while ITS completes the update. This interruption affects all BusinessObjects universes, but data sets will be available. The outage will not affect data set refresh schedules.

Any changes you make to reports in your Favorites folder after May 12 will not be carried forward to the new environment.

The User-Shared folder will be copied over the weekend of May 14-15. If you edit reports in your Favorites on Friday, copy the changed reports to User-Shared to make sure they are moved to the new version.

Visit the May 2011 WebI Update page for more information. Thank you for your assistance with this request, and we apologize for any inconvenience.

For Assistance or Questions
ITS Service Center
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/help/

Posted by nge at 02:56 PM

March 08, 2011

February 2011 Business Closed

February business closed on March 7, 2011. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of March 7, 2011.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
-- 'Run and View the Financial Report Package in M-Pathways'

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Tuesday, March 08, 2011
To: monthendclosenotification

Posted by hengeshl at 09:31 AM

March 07, 2011

NEW! Rackham Degree Reporting Data Added to the Student Records Data Set (SA03)

The Student Records data set in the U-M Data Warehouse and the associated BusinessObjects universe (SA03) were recently updated to include Rackham degree reporting data that will assist with reporting on Rackham time to degree and/or candidacy. The data set enhancements include:

1. New! ACAD_PROG fields:
-- GR_TM_DGR_ADJ_ADMT_TERM_CD
-- GR_TM_DGR_ADJ_ADMT_TERM_SH_DES
2. New! ACAD_PLAN fields:
-- TIME_TO_CAND_DY_CNT
3. New! ACAD_DEGR_PLAN fields:
-- TIME_TO_DGR_DY_CNT
-- TIME_FROM_CAND_TO_DGR_DY_CNT
-- TIME_TO_CAND_DY_CNT

The new fields can be found in the Academic Record and the Academic Degree folders in the SA03 Business Objects universe.
The updated Student Records Data Dictionary is available on the ITS Administrative Data Reporting website.

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc: Student Administration Unit Liaisons

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Monday, March 07, 2011
To: M-Pathways Student Records Data Set Users

Posted by hengeshl at 12:59 PM

February 21, 2011

NEW Automated Class Permissions and Wait List Purge

Beginning with the Spring 2011 term, the following system enhancements have been implemented:
-- Class permissions can be automatically issued to waitlisted students as seats become available. This is optional and is setup on each class section. The class permission expiration date can be set for 1, 2, 7 or 14 days.
-- Waitlisted students are automatically removed from the wait list if they do not use the class permission by the expiration date. This applies to all class sections.
Note: Both automated daily processes run from the first day of early registration until the last day of drop/add for each term/session.

Learn More
The Automated Class Permission and Wait List Purge Overview of Change page provides a general process overview that will help you assist students and student advisors in your department.

Please share this information with appropriate staff in your department.

Questions?
For class permission or wait list questions, contact the Office of the Registrar:
734-647-3507
ro.registration.questions@umich.edu
http://ro.umich.edu/

For M-Pathways assistance, contact the ITS Administrative Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Monday, February 21, 2011
To: M-Pathways Users with the SR Class Roster User, SR Enrollment Appt Scheduler, SR Enrollment Request User, SR Independent Study User, SR Mass Enroll Processor

Posted by hengeshl at 10:41 AM

NEW Automated Class Permissions and Wait List Purge

Beginning with the Spring 2011 term, the following system enhancements have been implemented:
-- Curriculum Maintainers now have the option to automate the issuance of class permissions for waitlisted students at the class section level.
-- Students are automatically removed from the wait list if they were issued a class permission that was not used by the expiration date.

The new Batch Assign Permissions for Class Sections – Step-by-Step Procedure on My LINC includes details on how to invoke the automatic assignment of class permissions in M-Pathways Schedule of Classes pages.

Key points you should know:
-- Automating the issuance of class permissions is optional and can be turned on or off at any time throughout student registration.
-- The automated process to remove students from waitlisted sections is not optional and applies to all class sections.
-- Automated class permissions cannot be used with class sections that:
----use Reserve Capacities.
----are a Non-Enrollment section.
----are not the home section of a Cross-Listed combined section.
-- The automated daily processes run from the first day of early registration until the last day of drop/add for each term/session.
-- The class permission expiration period can be adjusted to 1, 2, 7 or 14 days.

Learn More…
The Automated Class Permission and Wait List Purge Overview of Change page provides a general process overview.

Reminder…
Pre-Registration Backpack for the Spring, Spring/Summer, Summer and Fall 2011 terms begins March 23, 2011. For other key dates and deadlines, see the Curriculum Maintainer Resources on the Office of the Registrar website.

Questions?
For class permission or wait list questions, contact the Office of the Registrar:
734-647-3507
ro.registration.questions@umich.edu
http://ro.umich.edu/

For M-Pathways assistance, contact the ITS Administrative Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/


From: ITS.Inform [its.inform@umich.edu]
Sent: February 21, 2011
To: M-Pathways Users with the SR Class Roster User, SR Enrollment Appt Scheduler, SR Enrollment Request User, SR Independent Study User, SR Mass Enroll Processor


Posted by hengeshl at 10:37 AM

January 26, 2011

Visiting Scholars and PGMED Removed from Third Week Count Data Set

The Third Week Count Data Set (SA05) has been updated to exclude data for individuals in the Post-Graduate Medicine and Visiting Scholars programs. All future terms will exclude individual counts from these programs. You were notified in September of this upcoming change. View the details of that message, on the ITS Administrative Announcement Archive.

Important Information
-- If you are producing comparative reports presenting trend data, we strongly recommend that you show these two programs as “excluded enrollments” so that you can easily determine increases and decreases over time.
-- Registrar reports on the web for terms prior to Fall 2010 will reflect enrollment counts at the point they were created. This means that you should be careful in making comparisons based on these static reports.

This change has been made to ensure compliance with federal IPEDS (Integrated Postsecondary Education Data System) reporting requirements.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

From: ITS.Inform
To: Third Week Count Data Set Users
CC: SA Student Liaisons
Date: January 26, 2011

Posted by hengeshl at 08:31 AM

Unofficial Information Available in Third Week Count Data Se

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Winter 2011 was extracted and loaded on January 26, 2011. As soon as the data has been checked for accuracy, an e-mail will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: Third Week Count Data Set Users
From: ITS-Inform [its-inform@umich.edu]
cc. Student Administration Unit Liaisons
Date: January 26, 2011

Posted by hengeshl at 08:28 AM

December 20, 2010

Now Available: Fall 2010 Teaching Evaluation Reports

Fall 2010 end-of-course Teaching Evaluation Reports are now available in Wolverine Access > Faculty Business > Faculty Center.

Note: To view reports, the grade roster status for the class must be 'Posted'. For more information on grade rosters, see the Grade Roster FAQ

Accessing Reports in the Faculty Center
To view reports:
1. Type wolverineaccess.umich.edu into your web browser.
2. Log in to Faculty Business and select Faculty Center. Confirm the appropriate term is selected.
3 .Click the Teaching Evaluation icon next to the desired class.
4. Click View Instructor Report, View Individual Response Report, or View Instructor with Comments Report to open the report in a new window.

Report descriptions and step-by-step instructions for accessing reports are available on the Teaching Evaluation Help page under “View Evaluation Result Reports.”

Troubleshooting Tips
-- To view reports, turn off your browser's pop-up blocker.
-- If a link to a report does not display, one of the following conditions exist:
---- An evaluation was not ordered for the class.
---- No student responses were submitted.
---- Grades are not entered for the class or have not yet posted to the student's records.

Assistance or Questions?
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or Wolverine Access assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/


TO: Instructors with Teaching Evaluations in the Fall 2010 Term
FROM: Office of Evaluations and Examinations
Subject: Now Available: Fall 2010 Teaching Evaluation Reports
Date: 12/20/2010

Posted by hengeshl at 10:31 AM

December 13, 2010

Issue Date defaults for Visa/Permit data entry

The issue that prevented Visa/Permit data records without an Issue Date from being entered/updated has been resolved. The Issue Date is now blank by default and does not have to be populated to save the record.
-- For HR I-9 data entry, populate this field according to normal procedures.

SUPPORTING DOCUMENTATION
For more information, see Citizenship and Visa/Permit Data Support Material:


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu


cc: Human Resource Management System and Student Administration Unit Liaisons

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Monday, December 13, 2010
To: Staff Who Enter Visa/Permit Data in M-Pathways

Posted by hengeshl at 10:20 AM

December 01, 2010

Imaging Issues Conference Calls Update

ITS is working to resolve all issues related to imaged documents and student applications. Daily conference calls have been moved to a new format that includes CollegeNet. If you need additional information regarding the new conference calls, please contact Mark Nelson (mnelson@umich.edu).

For Assistance:

Please continue to file ITS Help Desk incidents to report all imaging problems. Include:

- Applicant’s UMID
- Document type
- Name of your admitting office

These incidents are tracked, which helps us permanently resolve the issues.

ITS HELP DESK
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
Online Help Desk

Posted by nge at 03:32 PM

November 22, 2010

eResearch Regulatory Management Release 2.5 implemented on 11/22/2010

The eResearch Regulatory Management system was updated to Release 2.5 on Monday, November 22. Many of the updates implemented were for the new AAHRRP site visitor role. In addition, some form text changes were made and the Documents Tab was reformatted.
For details on system changes, please refer the release notes at: http://www.umich.edu/~eresinfo/errm/rnotes/releasenote_v2.5.html.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

-----Original Message-----
From: eRes.Inform [mailto:eres.inform@umich.edu]
To: Core Staff
Sent: Monday, November 22, 2010

Posted by hengeshl at 10:06 AM

November 18, 2010

BITV Webinar on M-Reports Enrollment Trend Reports

You are invited to "attend" a live 30-minute Business Intelligence TV (BITV) webinar on Thursday, December 2, from 9:00-9:30 a.m.

JoAnn Peraino (LS&A) will demonstrate the new M-Reports enrollment trend reports. Learn how to view the overall trend of a specific course or compare enrollment data across course offerings.

Virtual seats are limited! Register for the live broadcast. A recording of the Webinar will be available on the BITV web page in My LINC.

FOR QUESTIONS OR ASSISTANCE
Contact the ITS Administrative Help Desk:
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/online_help_desk/

From: ITS Inform
Sent: Thursday, November 18, 2010
To: All Users with Access to M-Reports Enrollment

Posted by hengeshl at 09:57 AM

November 08, 2010

Textbook Order Entry Timeline for Winter 2011

The deadline to enter Winter 2011 textbook information into the Wolverine Access Faculty Center or M-Pathways Textbook pages is November 25, 2010.

Entering textbook information by this date ensures orders will be processed at participating bookstores and assist with textbook availability for students by the start of the Winter 2011 term.

For important Winter 2011 textbook order entry guidelines, please refer to the Office of the Registrar's Winter 2011 Textbook calendar.

Textbook Entry Documentation

M-Pathways Reports for Staff
M-Pathways reports allow staff to view textbook information entered for selected classes or to view a list of classes with no textbook information. For more information, see the Run Textbook Reports Step-by-Step Procedure in My LINC.

For Questions or Assistance
Contact the ITS Administrative Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
Online Help Desk

This message was sent to

CC: Select Student Administration Unit Liaisons

 

Posted by hengeshl at 10:47 AM

October 2010 Business Closed

October business closed on Friday, November 5, 2010. FINODS was refreshed on Saturday, November 6, 2010. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Sunday, November 7, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
at
-- 'Run and View the Financial Report Package in M-Pathways' at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page at:


FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734.764.HELP (4357)
itsadminhelpdesk@umich.edu


_______
This message is sent monthly to the monthendclosenotification e-mail group. This
is a joinable group, which means you can add or remove yourself from this group.
Instructions are on the Web at:

Want to reference this message again? Visit <>

Posted by hengeshl at 09:55 AM

M-marketsite Shopping Cart Updates

M-marketsite has updated its Shopping Cart. After selecting items and clicking the cart link you will work with two streamlined pages:

1. -- The Shopping Cart page allows you to review the items in your cart prior to placing your order. This page follows standards for commercial shopping web sites by separating the cart from the payment process. When you are ready to place your order, click the Proceed to Checkout button.

2. -- The Final Review page allows you to:
-- Update ShortCodes and Ship To locations,
-- Assign a cart to another user, or
-- Return lines to ePro to complete the order

Updated M-marketsite procedures are in My LINC.

For those who assist the M-marketsite Browse Only users in your unit, please advise them to click Proceed to Checkout to assign a cart. Updated Browser procedures are on Procurement Services web site.

For Questions or Assistance
Contact the ITS Administrative Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

Online Help Desk

Posted by hengeshl at 09:24 AM

October 25, 2010

Official Information Available in Third Week Count Data Set

The Fall 2010 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on September 27, 2010, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the Web.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc: Student Administration Unit Liaisons


From: ITS Inform [mailto:its-inform@umich.edu]
To: M-Pathways Third Week Count Data Set Users
Sent: Monday, October 25, 2010

Posted by hengeshl at 12:36 PM

October 11, 2010

Issue Date defaults for Visa/Permit data entry

Due to a recent software update, you cannot enter or update Visa/Permit data records with a blank Issue Date. Starting October 10, a workaround will default the Issue Date field to 01/01/1900 until this issue is resolved.
-- For HR I-9 data entry, overwrite this default according to normal procedures.
-- All other offices that normally leave this field blank should accept the default
value.

SUPPORTING DOCUMENTATION
For more information, see Citizenship and Visa/Permit Data Support Material:
http://maislinc.umich.edu/mais/pdf/CC_BD_CitizenshipVisaPermitData_SM.pdf

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
-- Phone: 734-764-4357 (4-HELP)
-- E-mail: itsadminhelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

cc: Human Resource Management System and Student Administration Unit Liaisons

From: ITS-Inform [its-inform@umich.edu]
Sent: Monday, October 11, 2010 10:33 AM
To: Staff Who Enter Visa/Permit Data in M-Pathways

Posted by hengeshl at 10:34 AM

October 06, 2010

New Travel Registry Interchange Invitation

As a member of the global engagement or UM travel health insurance administration community, please plan to attend:

New Travel Registry Information Interchange
Wednesday, October 27, 2010, 10AM – Noon
Fourth Floor Rackham Amphitheatre, Rackham Building
Ann Arbor Campus

The interchange will introduce you to the new M-Pathways Travel Registry. The new registry is designed to improve and increase collection of traveler information to ensure rapid U-M response in the event of an emergency for our increasing numbers of global travelers. The Travel Registry will serve students, faculty and staff on the Ann Arbor, Dearborn and Flint campuses.

See a demonstration of the new registry’s features, including individual, group, and quick copy registration. Information about the Travel Registry’s November rollout, as well as plans for expanded features for 2011, will also be discussed. Experts will be on hand to present the new registry and answer your questions. If you are not able to join us, the event will be recorded and distributed to you after the meeting.

You do not need to register for this event. And feel free to share this invitation with colleagues who are also responsible for international travel registration or travel health insurance enrollment.

We look forward to seeing you on October 27! If you have questions, please contact ckroot@umich.edu.

From: Nowak, Elaine
Sent: Wednesday, October 06, 2010 4:35 PM
To: hthtraveladmins@umich.edu
Cc: mpathways.studentliaison@umich.edu; hrms.uls@umich.edu; hrms.ul2@umich.edu;

Posted by hengeshl at 04:38 PM

October 04, 2010

Visiting Scholars and PGMED Removed from Third Week Count Data Set

We are writing to describe a change in the categories of students that are being counted in our official enrollment reports effective with the Fall 2010 term. These changes are being made so that we are compliant with federal IPEDS (Integrated Postsecondary Education Data System) reporting requirements.

The Third Week Count Data Set (SA05) beginning with Fall 2010 term will no longer include data for individuals in the academic programs for Post-Graduate Medicine or Visiting Scholars. Prior terms will contain these individuals to reflect how they have previously been counted. If you are producing comparative reports presenting trend data, we strongly recommend that you show these two categories as “excluded enrollments” so that you can easily determine increases and decreases over time.

When the Third Week Count Data Set was loaded on the morning of September 28 Post-Graduate Medicine and Visiting Scholar programs were mistakenly included. We subsequently removed these rows from the dataset on September 30. We apologize for any problems caused by this adjustment.

Registrar reports on the web (http://ro.umich.edu/enrollment/) for terms prior to Fall 2010 will reflect enrollment counts at the point they were created. This means that you should be careful in making comparisons based on these static reports.

The Student Records Data Set (SA03) will continue to include data for individuals in the academic programs for Post-Graduate Medicine and Visiting Scholars until a time when they can be permanently phased out.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu


To: M-Pathways Third Week Count Data Set Users
From: ITS Inform (its.inform@umich.edu)
Date: Thursday, October 30, 2010

Posted by hengeshl at 04:56 PM

September 27, 2010

Ordering Procedures and Key Dates for Fall 2010 Teaching Evaluations

NEW! M-Pathways teaching evaluation ordering pages have been improved. See the Teaching Evaluation Overview of Changes for more information.

Departmental administrative staff should now complete orders for Fall 2010 end-of-course teaching evaluations in M-Pathways. See the updated ordering procedures and key dates below.

After completing your orders, please notify instructors that their evaluations are ready for review in Wolverine Access Faculty Center. If your department policy allows, primary instructors can also add questions to their evaluations. Instructors with questions about their evaluations should contact their departments immediately.

M-PATHWAYS ORDERING PROCEDURES UPDATED
Ordering procedures from the Evaluation Summary and Evaluation Detail pages have been modified. The most up-to-date ordering procedures are available on My LINC:
-- Assign Teaching Evaluation Templates by Subject Area
-- Assign Teaching Evaluation Templates by Class
-- Modify/Delete Teaching Evaluation Orders

KEY DATES
-- October 22, 2010 - Departments must complete teaching evaluation orders for regular-term classes.
-- October 23 - November 22, 2010 - Primary instructors may add optional questions to their evaluation orders if permitted by departmental policies.
-- November 23, 2010 - No further changes permitted to Fall 2010 end-of-course evaluation orders.

Additional important teaching evaluation dates are available on the E&E website

FOR ASSISTANCE OR QUESTIONS
Evaluation template revisions?
Request template revisions before ordering evaluations! Contact E&E for assistance.

For evaluation assistance, contact Office of Evaluations and Examinations:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

For M-Pathways assistance, contact Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

TO: M-Pathways Users with the SR EVALUATION ORDER Role
Cc. Select Student Administration Unit Liaisons
From: Office of Evaluations and Examinations
Date: September 28, 2010

Posted by hengeshl at 08:09 AM

September 23, 2010

Research Regulatory Management system unavailable Sept. 24 - Sept. 27

The eResearch Regulatory Management system will be unavailable from 5:00 p.m., Friday, September 24, to 7:00 a.m., Monday, September 27, 2010. During this time the system will be updated. System generated notifications, including expiration notices, that were scheduled to be sent September 24-26, will be sent on Thursday, September 23.

The following change may impact study teams:
Merge fields should no longer included in informed consent documents and recruitment materials. The IRB offices will have updated templates posted on their websites and links to those templates will be in the human subjects research application. Study teams with a currently approved application do not need to take any immediate action; for new applications and amendments, the documents should not contain merge fields.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
Online Help Desk

To: eResearch Study Team Members
From: eRes.Inform
Subject: Research Regulatory Management system unavailable 5 pm September 24 - 7 am September 27
Date: Thursday, September 23, 2010

Posted by cstefans at 11:01 AM

September 15, 2010

Official 2010 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Spring 2010, Spring-Summer 2010, and Summer 2010 are official as of September 8, 2010. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.eduOnline Help Desk

To: M-Pathways CRAS Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official 2010 Information Available in CRAS Data Set
Date: Wednesday, September 15, 2010

Posted by cstefans at 03:32 PM

Updates to eResearch Proposal Management data set

On Tuesday, September 14, 2010, changes were applied to the Proposal Management Research data set. A number of new tables and data elements were added. For a summary of the changes, please refer to http://www.umich.edu/~eresinfo/erpm/datasetsept2010.html.

The Proposal Management data dictionary has been updated to reflect these changes. View the dictionary on the ITS website at: http://www.mais.umich.edu/reporting/download/dwerpmdict.pdf.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

cc: Research Unit Liaisons

-----Original Message-----
From: eRes.Inform [mailto:eres.inform@umich.edu]
To: eResearch Proposal Management data set users
Sent: Wednesday, September 15, 2010 2:03 PM

Posted by hengeshl at 02:45 PM

Update! Workaround for Punch Timesheet

The workaround that requires you to first click Submit on the Punch Timesheet is still required for punches made prior to 6:30 a.m. this morning, Wednesday, September 15.

The next time you open the Punch Timesheet for an employee, you should first click Submit to ensure the punches recorded prior to today have hours updated into the Punch Total fields. You may then update, approve, and submit time as normal.

You do not need to use the workaround for new punches recorded after 6:30 a.m., Wednesday, September 15, 2010.

FOR QUESTIONS OR ASSISTANCE
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
Online Help Desk

To: Campus Timekeepers
From: ITS-Inform
Subject: Update! Workaround for Punch Timesheet
Date: Wednesday, September 15, 2010

Posted by cstefans at 02:11 PM

New! Exam and Class Meeting Pattern Data Added

The Student Records data set and the associated BusinessObjects universe (SA03) were recently updated to include exam and class meeting pattern data. The data set enhancements include:

1. New! CLASS_EXAM table
Class exam data is entered into M-Pathways Curriculum Management pages by Curriculum and Exam Maintainers and Office of the Registrar staff. The new CLASS_EXAM table contains the following fields:
• CRSE_ID
• CRSE_OFFER_NBR
• TERM
• SESSION_CODE
• CLASS_SECTION
• CLASS_EXAM_SEQ
• EXAM_DT
• EXAM_START_TIME
• EXAM_END_TIME
• FACILITY_ID
• FACILITY_DESCR
• CLASS_EXAM_TYPE
• CLASS_EXAM_TYPE_DESCR

2. New! CLASS_MTG_PAT fields
The following fields have been added to the CLASS_MTG_PAT table to assist with reporting on classes that have multiple class meeting patterns.
• MEETING_START_DT
• MEETING_END_DT

The new CLASS_EXAM table and the new CLASS_MTG_PAT fields can be found in both the Enrollment and Stand Alone folders in the SA03 Business Objects universe.

Documentation and Support
• Refer to the updated Student Records Data Dictionary.
• The following documents are on My LINC:
Student Records Data Set in the Data Warehouse - Quick Reference includes a summary of the Student Records data set.
BusinessObjects WebI Resources – Web Page includes links to important training resources for BusinessObjects users.

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
Online Help Desk


To: M-Pathways Student Records Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: New! Exam and Class Meeting Pattern Data Added
Date: Wednesday, September 15, 2010

Posted by cstefans at 10:54 AM

September 10, 2010

Important! Temporary Timesheet Workaround Steps

Time entry fields on the M-Pathways Timesheet page will be grayed-out for select student employees in the current biweekly pay period. This impacts students whose workgroup changed from Temporary to Workstudy effective Tuesday, September 7, 2010. It also applies to employees who are hired on a day other than the first day of the pay period.

Workaround Steps
To open the grayed-out fields on the Timesheet page:
1. Select Week in the View By field.
2. Type the first date for which you need to report time in the Date field.
3. Click the Refresh button.
4. Enter hours in the editable date fields and select the appropriate Time Reporting Code(s).
5. Click the Submit button.
6. If necessary, click Next Week >> and complete the time entry and submittal steps for the remainder of the pay period.

If your department is a self-service time entry unit, please inform your student employees of the workaround steps.

This workaround is necessary when employees change workgroups or are hired mid-pay period. For this biweekly pay period, it is mainly required due to workgroup changes based on the date students became eligible to receive work-study earnings.

For Questions or Assistance
Contact the ITS Administrative Help Desk:
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
Online Help Desk

To: Campus Timekeepers
Cc: TL CENTRAL OFFICE UPDATER role
From: ITS-Inform
Subject: Important! Temporary Timesheet Workaround Steps
Date: September 10, 2009

Posted by cstefans at 09:27 AM

September 09, 2010

eResearch Proposal Management system unavailable 3:00 p.m., 9/14 - 7:00 a.m., 9/15

The Research Proposal Management data set and its related BusinessObjects universe will be unavailable from 3:00 p.m. Tuesday, September 14 through 7:00 a.m., Wednesday, September 15, 2010. During this time modifications and enhancements will be applied.

No other data sets in the U-M Data Warehouse will be affected by this outage. Details about the enhancements will be communicated when the update is complete.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

To: eResearch Proposal Management Data Set Users
Cc: Research Unit Liaisons
From: eRes.Inform
Subject: eResearch Proposal Management system unavailable 3:00 p.m., 9/14 - 7:00 a.m., 9/15
Date: September 9, 2010

Posted by cstefans at 09:51 AM

August 23, 2010

Spring/Summer and Summer 2010 Teaching Evaluation Reports Available

Spring/Summer and Summer 2010 Teaching Evaluation Reports are now available in M-Pathways. See the ‘Run Teaching Evaluation Reports Step-by-Step Procedure’ on My LINC for instructions on running reports.

Note: Instructors were also notified by e-mail today. View the message on the ITS website.

IMPORTANT INFORMATION ABOUT RUNNING REPORTS
When running reports, please keep this information in mind:
-- During this time of heavy system usage, we ask that you run reports in the M-Pathways HEODS reporting environment. Wolverine Access > University Business > Reporting > HEODS.
-- System enhancements require that you add a new Run Control ID for each report and ensure the server name field is equal to PSUNX. Please see the updated ‘Run Teaching Evaluation Report Step-by-Step Procedure’ reference above.
-- Running the reports for an entire department may take several hours and will display all the results in one PDF file.
-- We recommend that you run large batches of reports in HEODS. Run the reports later in the day and then retrieve the PDF files the following morning.

HELP DOCUMENTATION
-- Instructors access teaching evaluation reports in the Faculty Center. When assisting faculty, see the Faculty Business Teaching Evaluation Help page for more information.
-- Staff access teaching evaluation reports in M-Pathways. For details, see the documentation on My LINC. Search using keyword "evaluations."

ASSISTANCE OR QUESTIONS
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or M-Pathways assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Users with the SR EVALUATION ORDER Role and SR EVALUATION REPORT USER Role
Cc: Select Student Administrations Unit Liaisons
From: Office of Evaluations and Examinations
Subject: Now Available: Spring/Summer and Summer 2010 Teaching Evaluation Reports
Date: August 23, 2010

Posted by cstefans at 08:59 AM

Now Available: Spring/Summer and Summer 2010 Teaching

Teaching Evaluation Reports are now available in Wolverine Access > Faculty Business > Faculty Center.

Note: To view reports, the grade roster status for the class must be 'Posted'. For more information
on grade rosters, see the Grade Roster FAQ.

ACCESSING REPORTS IN THE FACULTY CENTER
To view reports:
1. Type wolverineaccess.umich.edu into your web browser.
2. Log in to Faculty Business and select Faculty Center. Confirm the appropriate term is selected.
3. Click the Teaching Evaluation icon next to the desired class.
4. Click View Instructor Report, View Individual Response Report, or View Instructor with Comments Report
to open the report in a new window.

Report descriptions and step-by-step instructions for accessing reports are available on the Teaching Evaluation Help page under “View Evaluation Result Reports.”

TROUBLESHOOTING TIPS
-- To view reports, turn off your browser's pop-up blocker.
-- If a link to a report does not display, one of the following conditions exist:
---- An evaluation was not ordered for the class.
---- No student responses were submitted.
---- Grades are not entered for the class or have not yet posted to the student's records.

ASSISTANCE OR QUESTIONS?
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or Wolverine Access assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: Instructors with Spring/Summer and Summer 2010 classes
From: ITS-Inform
Subject: Now Available: Spring/Summer and Summer 2010 Teaching Evaluation Reports
Date: August 23, 2010

Posted by cstefans at 08:17 AM

August 16, 2010

ImageNow/WebNow Upgraded

We are pleased to announce that the ImageNow/WebNow v.6.4 upgrade was successfully completed on Saturday, August 14. All users will experience a few look and feel changes and two notable functional enhancements with this release:
-- The implementation of "View" functionality will replace the "Applets"
-- The WebNow interface will have some "lite" capability to import documents
into the application

NEW FEATURES
You will benefit from some new functionality in ImageNow/WebNow, including:
-- Views: For easier queries and an additional level of Security
-- Tasks: To assign a task to an image not using workflow
-- Workflow migration: Used to move Workflows from Development to Production
-- WebNow Drag and Drop: To import images from WebNow
-- Workflow Out of Office Actions: To automatic reassign Queue users

ISSUES ACCESSING WEBNOW/IMAGENOW
If you are experiencing issues accessing WebNow or ImageNow, please complete the following:
-- ImageNow Users: If you have not already done so, please ask your desktop support person(s) to install the new version of the ImageNow client software. If you do not know who your desktop support person(s) is, please contact the Imaging Team (doc.image.request@umich.edu) to schedule the installation.
-- WebNow Users: You will need to clear your Java Cache in order to properly use the new version of WebNow.

ADDITIONAL INFORMATION
More information about ImageNow/WebNow functionality and links to supporting documentation is available on My LINC.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

-----Original Message-----
From: ITS-Inform [mailto:its-inform@umich.edu]
To: ImageNow/WebNow Users; Windows and Mac System Administrators and Desktop Support
Sent: Monday, August 16, 2010 8:30 AM
Subject: ImageNow/WebNow Upgraded

Posted by hengeshl at 11:42 AM

August 11, 2010

ImageNow/WebNow Unavailable 8/13-8/16 & Updated Action Items

This is a reminder about the ImageNow/WebNow upgrade. The upgrade period begins at 5:00 p.m. on Friday, August 13 and concludes at 7:00 a.m. on Monday, August 16. During this time, ImageNow/WebNow will be unavailable.

ACTION ITEM FOR WEBNOW USERS
-- All users will need to clear their Java Cache after the upgrade. Directions are available here. You must clear your cache on or after August 16 in order to properly use the new version of WebNow.

ACTION ITEM FOR IMAGENOW USERS
-- You will need to install a new version of the ImageNow client software. Directions for the installation are available here.
-- We informed system administrators of the necessary upgrade, but you may want to follow-up with your desktop support person(s) to ensure this takes place on your machine.
-- If you do not know who your desktop support person(s) is, please contact the Imaging Team (doc.image.request@umich.edu) to schedule the installation.
-- Please consider that if installation occurs before August 13, you will be unable to access ImageNow until after the upgrade.

ADDITIONAL INFORMATION
Information about ImageNow/WebNow functionality and links to supporting documentation is available here.

Thank you for your assistance with this request and we apologize for any inconvenience.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

-----Original Message-----
From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Tuesday, August 10, 2010 2:18 PM
To: ImageNow and WebNow Users

Posted by hengeshl at 02:54 PM

August 04, 2010

Updates to M-Pathways "SOA Reports by" Processes

REPORTS ADDED
Two Accounts Receivable and Billing reports have been added to the group of reports included in the “SOA Reports by” processes:
-- The Statement of Receivables shows the open items/invoices and any activity (e.g., payments, write-offs) applied to them.
-- The Aging Report lists the number of days an open item/invoice has been outstanding.

These additions allow you to run a complete financial report package or obtain all Accounts Receivable reports for each of your fund/department/program combinations or project/grants online in one combined process.

NAME CHANGE
“SOA Reports by Contact” replaces the “SOA Reports by SAPOC” menu option. The new report allows you to run the SOA report package by Project Director or by SAPOC.

RESOURCES
For updated instructions, see the Run and View the Financial Report Package Using the “SOA Reports by” Options procedure in My LINC

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

* The “SOA Reports by” options do not include the Student Financials Financial Aid Disbursement Detail report because this data comes from the Student Administration system. Use HEODS or BusinessObjects to obtain that report.

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Wednesday, August 04, 2010
To: Department Managers, Project Directors, and Single Administrative Points of Contact

Posted by hengeshl at 10:24 AM

July 29, 2010

Official Information Available in Third Week Count Data Set

The Summer 2010 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on July 20, 2010, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official
Third Week Count reports are also located on the Web at: http://www.umich.edu/~regoff/enrollment/.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Information Available in Third Week Count Data Set
Date: Thursday, July 29, 2010

Posted by cstefans at 09:32 AM

July 28, 2010

New M-Pathways Application Page: Learn more

A new page is available in M-Pathways Admission Entry and Admissions Maintenance. The Additional Data page:
-- Displays application questions and responses captured from admissions application forms. Questions differ based on application center.
-- Begins with Winter Term 2011 applications

Information about when this data will be available in the U-M Data Warehouse will be forthcoming.

SUPPORTING DOCUMENTS
-- Additional Data Page for Application Questions - Quick Reference Sheet at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=31266
-- View Application Data - Step-By-Step Procedure at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=643

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

cc: Student Administration Unit Liaisons


-----Original Message-----
From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Wednesday, July 28, 2010 9:06 AM
Subject: New M-Pathways Application Page: Learn more


Posted by hengeshl at 12:26 PM

July 26, 2010

HR Data Sets Unavailable August 1 for Race/Ethnicity Changes

Changes are scheduled to be applied to the Human Resource and Human Resource Snapshot data sets and related HR01 and HR02 BusinessObjects universes to comply with the federal race/ethnicity reporting requirements. Changes include:
-- Values in the Ethnic Group fields
-- Race/ethnicity reporting fields

SYSTEM OUTAGE
-- Human Resource and Human Resource Snapshot data sets will be unavailable Sunday, August 1, from 8 a.m. until 5 p.m.
-- Remote Data Access will also be unavailable during this outage.
-- Data sets will be refreshed as normally scheduled.

UPDATED RESOURCES
Effective August 2, the following resources will be updated and available:
-- Data dictionaries and data models: http://www.mais.umich.edu/reporting/hrdatasets.html.
-- 2010 Race/Ethnicity Modifications - Support Material in My LINC.
-- Race and Ethnicity Tables for RDA Link and PS Query - Support Material in My LINC.
To locate a resource in My LINC, search the document title at: http://maislinc.umich.edu.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Human Resource Data Set Users and Impacted RDA Users
Cc: HRMS Unit Liaisons
From: ITS-Inform
Subject: HR Data Sets Unavailable August 1 for Race/Ethnicity Changes
Date: Monday, July 26, 2010

Posted by cstefans at 09:05 AM

July 21, 2010

Textbook Order Entry Timeline for Fall 2010

The deadline to enter Fall 2010 textbook information into the Wolverine Access Faculty Center or M-Pathways Textbook pages is July 27, 2010.

Entering textbook information by this date ensures orders will be processed at participating bookstores and assist with textbook availability for students by the start of the Fall 2010 term.
For important Fall 2010 textbook order entry guidelines, please refer to the Office of the Registrar's Fall 2010 Textbook calendar.

Textbook Entry Documentation
-- Class instructors entering textbook information in the Faculty Center, click the Help link located on the Faculty Center pages or go to the online help page.
-- Staff entering textbook information in M-Pathways, see the Enter Class Textbook Information - Online Table of Contents in My LINC.

M-Pathways Reports for Staff
M-Pathways reports allow staff to view textbook information entered for selected classes or to view a list of classes with no textbook information. For more information, see the Run Textbook Reports Step-by-Step Procedure in My LINC.

For Assistance or Questions
Contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

This message was sent to:
-- Instructors assigned Fall 2010 classes
-- Staff with the M-Pathways Class Maintainer or Textbook Maintainer Roles

CC: Select Student Administration Unit Liaisons

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Wednesday, July 21, 2010 2:28 PM
Subject: Textbook Order Entry Timeline for Fall 2010

Posted by hengeshl at 02:25 PM

Year-End/June Business Closed

Year-end and June business closed on July 20, 2010. FINODS, the Financial data set, and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of July 21, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
-- 'Run and View the Financial Report Package in M-Pathways

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

_______
This message is sent monthly to the self-joinable UMOD group, monthendclosenotification. You may add or remove yourself at any time by following the instructions at: http://directory.umich.edu/ldapweb-bin/page?template=subscribe-group. If you know a colleague that wants to be added, please ask them to self-join at: http://directory.umich.edu/ldapweb-bin/url?ldap:///cn=monthendclosenotification,ou=User%20Groups,ou=Groups,dc=umich,dc=edu.
Please do not e-mail the group.

Want to reference this message again? Visit http://www.mais.umich.edu/home.php

Posted by hengeshl at 10:58 AM

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Summer 2010 was extracted and loaded on July 21, 2010. As soon as the data has been checked for accuracy, an e-mail will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in Third Week Count Data Set
Date: Wednesday, July 21, 2010

Posted by cstefans at 08:54 AM

July 08, 2010

Financial Aid Disbursement Calendar for Aid Year 2011

The new “Financial Aid Disbursement Calendar for Aid Year 2011” is now available.

Select “2010-2011 Disbursement Calendar” from the bottom of the Financial Aid Forms and Instructions page on the ITS Administrative Computing website at:
<http://www.mais.umich.edu/student/faforms.html>

The calendar includes charts for each Disbursement Plan, with the anticipated financial aid disbursement dates for the 2010-2011 academic year. Each date represents the earliest date on which funds can be disbursed. As in the past, the calendar indicates exceptions to award entry deadlines and funds delivery dates.

AWARD ENTRY NOTES:
-- It is important to review the calendar for changes to award entry deadlines, particularly if you enter monthly stipends.
-- If you enter awards for a specific Disbursement ID AFTER the disbursement date has passed, funds will be disbursed on the next weekly cycle.
-- Students will be able to view their anticipated (pending) aid before the actual disbursements occur.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Users Who Enter or Monitor Financial Aid Awards
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Sent: Thursday, July 08, 2010
Subject: Financial Aid Disbursement Calendar for Aid Year 2011 Available


Posted by cstefans at 09:49 AM

July 01, 2010

Tuition-Valued Awards Updated with Re-Budgeted Tuition Values

The Regents approved the actual tuition rates for the 2010-2011 academic year at their June meeting. This enabled the following tasks to be completed in M Pathways:

-- Financial aid budgets have been updated with the actual tuition rates. The tuition component of each student's financial aid budget is calculated based on full-time attendance.

-- Tuition-valued awards that were entered prior to June 25, 2010, for Aid Year 2011, have been updated based on the new rates. A tuition-valued award has its amount calculated automatically based on the value in the “Calc Flag” field. Tuition-valued awards entered on or after June 25, 2010, were calculated automatically with the updated tuition rates.

-- Awards entered after August 11, 2010, will not appear as anticipated (pending) aid on students' accounts. Please communicate accordingly with your students. Anticipated aid is aid that students would receive if disbursement rules are met, and is intended to pay charges on students' accounts.

-- The first posting to students' accounts for actual tuition charges for Fall 2010 for most students will begin on August 6, 2010. It will be calculated nightly thereafter based on student enrollment activity.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-HELP (4357)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc: Select M-Pathways Student Unit Liaisons


From: ITS-Inform [its-inform@umich.edu]
Send: July 1, 2010
To: “M-Pathways Users Who Enter or Monitor Financial Aid Awards"

Posted by hengeshl at 09:04 AM

Update BusinessObjects Reports That Use Month End Close Calendar

If you are a BusinessObjects WebI user who uses the Month End Close calendar when scheduling Financials reports, please read the message below.

When you schedule a WebI report to run multiple times, you can select the Month End Close calendar as one of the options under Recurrence. However, the Month End Close calendar doesn't include a day in July because June business doesn't close on the same day as other months. To obtain data for June, schedule a July run of your report as a separate event. If your report contains query filters with report objects such as Current Fiscal Year or Previous Accounting Period, remove the report objects from the query filters before scheduling the report.

For more information on Report Objects, see this reference document.
For additional resources on scheduling in BusinessObjects WebI, click here.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

cc. Financial Unit Liaisons


From: ITS-Inform [mailto:its-inform@umich.edu]
To: M-Pathways Financial Data Set Users
Sent: Thursday, July 01, 2010 7:49 AM

Posted by hengeshl at 07:53 AM

New Concur Tables and Reports in the Financial Data Set

To assist U-M employees using the new Travel & Expense (Concur) system or conducting M-Pathways Statement of Activity reconciliation duties, new Concur tables are available in the Financial data set and several new Concur folders and BusinessObjects reports have been added to the associated
FN06 Procurement universe.

These folders and subfolders are added to the FN06 universe:
-- Travel & Expense folder:
Expense Reports
Expense Report Workflow
Expense Report Detail
-- Employee Expense Profile & Delegate folder:
Employee Expense Profile
Employee Expense Delegate
-- Employee Expense Role folder

From these data, the following BusinessObjects reports are available:
-- FN06 Procurement Travel & Expense Workflow Audit Report
-- FN06 Procurement Travel & Expense Employee Profile
-- FN06 Procurement Travel & Expense Employee Roles
-- FN06 Procurement Travel & Expense Approved Expense Reports
-- FN06 Procurement Travel & Expense PCard Transaction Personal Expense Adjustments

For more information about the Concur tables and BusinessObjects reports (including report descriptions) refer to the Concur Data Warehouse Reporting Solution quick reference in My LINC.

NOTE: To prepare for future Data Warehouse enhancements, the physical and logical table and field Data Warehouse naming standards are changing. The Concur tables are the first to apply the new standards, so some field names may vary slightly from what you are accustomed to seeing in the Financial data set. Resources for the Concur tables include:
-- DW DATA SET PHYSICAL AND LOGICAL NAME CHANGES CROSS-REFERENCE DOCUMENT
Includes both the historical and new logical and physical names for Data Warehouse fields.
-- M-PATHWAYS FINANCIAL DATA DICTIONARY
Provides the new names and field definitions. (Does not cross-reference the historical names.)

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

From: ITS-Inform
To: M-Pathways Financial Data Set Users
Sent: Thursday, July 01, 2010

Posted by hengeshl at 07:41 AM

June 25, 2010

Enhancements to Room Characteristics Pages in M-Pathways

You are receiving this message because you have the M-Pathways Room Characteristic User role for your school, college, and/or department. New features are now available in the Room Characteristics pages described below.

As you may know, the Room Characteristics pages in the M-Pathways Space Management System are used to track scheduling characteristics for all room types, but particularly classrooms. Room Characteristic Users are responsible for keeping this data up-to-date to support departmental and Registrar’s Office class scheduling needs throughout the year, as classroom IT/AV equipment, furniture, seating capacities, or other amenities change.

Fields Added to Room Characteristics Component
To better assist you in searching for and managing room scheduling changes, the following three fields were added to the Find an Existing Value (search) and the Scheduling pages within Room Characteristics:
-- Facility ID
A code representing a unique identifier for a facility, e.g. CHEM1800. Note: This field was also added to the All page.
-- Scheduling Deptid
The Department ID of the department with scheduling authority for an instructional facility.
-- Scheduling Status
A code specifying whether the room is Active or Inactive for scheduling purposes. Valid values are:
A - Active and available for class/event scheduling
I - Inactive and unavailable for class/event scheduling

Note: Room Characteristic Users are required to maintain Scheduling Status along with the other required characteristics in either the Scheduling or All pages within Room Characteristics.

Documentation
For documentation on using the M-Pathways Room Characteristics pages, refer to My LINC.

For Assistance or Questions
Contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Friday, June 25, 2010 2:57 PM


Posted by hengeshl at 03:09 PM

Now Available: Spring 2010 Teaching Evaluation Reports

Teaching Evaluation Reports are now available in Wolverine Access > Faculty Business > Faculty Center.

Note: To view reports, the grade roster status for the class must be 'Posted'. For more information on grade rosters, see the Grade Roster FAQ: https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_gradesfaq.html

ACCESSING REPORTS IN THE FACULTY CENTER
To view reports:
1. Type wolverineaccess.umich.edu into your web browser.
2. Log in to Faculty Business, and select Faculty Center.
3. Click the Teaching Evaluation icon next to the desired class.
4. Click View Instructor Report, View Individual Response Report, or View Instructor with Comments Report to open the report in a new window.

Report descriptions and step-by-step instructions for accessing reports are available on the Teaching Evaluation Help page under "View Evaluation Result Reports" http://tinyurl.com/Faculty-TE-Help

TROUBLESHOOTING TIPS
-- To view reports, turn off your browser's pop-up blocker.
-- If a link to a report does not display, one of the following conditions exist:
---- An evaluation was not ordered for the class.
---- No student responses were submitted.
---- Grades are not entered for the class or have not yet posted to the student's records.

ASSISTANCE OR QUESTIONS
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or Wolverine Access assistance:
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc. Select Student Administration Unit Liaisons

From: Office of Evaluations and Examinations [mailto:eande@umich.edu]
Sent: Friday, June 25, 2010
To: Select Spring 2010 Instructors with Evaluations

Posted by hengeshl at 08:46 AM

June 23, 2010

Official Winter 2010 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Winter 2010 are official as of June 17, 2010. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways CRAS Data Set Users
Cc:Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Winter 2010 Information Available in CRAS Data Set
Sent: Wednesday, June 23, 2010 1:53 PM

Posted by cstefans at 01:53 PM

June 17, 2010

M-Pathways Event Scheduling Enhancements

Effective June 17, 2010, improvements have been made to the event scheduling pages in M-Pathways.

RECURRING MEETING PATTERNS
• Schedule recurring meetings with weekly or monthly meeting patterns.
• Delete single meetings within a recurring meeting pattern.
Learn more: Enter an Event with a Single Meeting or Simple Recurrence Step-by-Step Procedure
• New! Delete a Meeting Reservation Step-by-Step Procedure

FACILITY SCHEDULE OPTIONS
• View instructor and/or event ID information directly in the facility schedule.
• Link to the Meeting Data Entry and View Schedule of Classes search pages from the facility schedule.
Learn more: View Facility Schedule Step-by-Step Procedure

AUTOMATIC E-MAIL NOTIFICATIONS
• Automatic e-mails are now sent to meeting requestors and meeting schedulers when a facility is requested or when the request status has changed from requested to approved, not available, or canceled.
• Note: The automatic e-mail notifications also apply to following units that regularly upload scheduling information from local systems to M-Pathways:
- Law School
- Medical School
- Museum of Art
- Ross School of Business
- School of Music, Theatre and Dance
• If your unit appears in this list, you may receive automatic email notifications when users in another unit request the use of your rooms. The messages will be sent to the individual(s) designated as scheduling contact for your unit. The scheduling contact will need to respond directly to the person making the facility request by email or phone call or through M-Pathways.
Learn more: Event Scheduling Quick Reference Sheet

Updated M-Pathways Event Scheduling Documents
• The improvements are reflected in the documents available on the Event Scheduling – Support Material on My LINC.
• SAE115 - Event Scheduling eLearning course on My LINC will be updated by the end of June.

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Users with the CC EVENTS UPDATE USER Role
CC: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: M-Pathways Event Scheduling Enhancements
Date: June 17, 2010

Posted by cstefans at 02:15 PM

June 08, 2010

May 2010 Business Closed

May business closed on June 7, 2010. FINODS was refreshed June 8, 2010. The Financial data set and the associated
BusinessObjects universes in the U-M Data Warehouse were refreshed on Tuesday, June 8, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
-- 'Run and View the Financial Report Package in M-Pathways'

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page


FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means
you can add or remove yourself from this group. Instructions are on the Web at:
<http://directory.umich.edu/ldapweb-bin/page?template=subscribe-group>

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: May 2010 Business Closed
Date: Tuesday, June 08, 2010

Posted by cstefans at 09:28 AM

June 04, 2010

Official Information Available in Third Week Count Data Set

The Spring and Spring/Summer 2010 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on May 24, 2010, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the Web.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-HELP (4357)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/


To: M-Pathways Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Information Available in Third Week Count Data Set
Date: Friday, June 4, 2010

Posted by hengeshl at 08:21 AM

Official Information Available in Third Week Count Data Set

The Spring and Spring/Summer 2010 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on May 24, 2010, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the Web.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-HELP (4357)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/


To: M-Pathways Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Information Available in Third Week Count Data Set
Date: Friday, June 4, 2010

Posted by hengeshl at 08:21 AM

May 28, 2010

Improved M-Pathways External Organization Search Capability

Searching for External Organizations using the Org Search page (Main Menu > Campus Community > Organization > Search for Organization) is greatly improved and includes new robust search options. Based on user feedback, new options include searching by the organization name, ATP code and organization description, and address line 1. You can still search by combinations of description, city, state, country, and school type.

EXAMPLES OF NEW SEARCHES
If you have limited information about the organization, you can search by:
-- Part of the name or address line 1
-- Part of the description, state code and school type code (for US schools)

NEW AND UPDATED DOCUMENTS
-- The Add and Update External Organizations - Step-by-Step procedure was updated to include the new Org Search options:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=25951>
-- View External Organizations - Field Description is a new document and includes searching using the Organization
Table and the enhanced Org Search page: <http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30839>

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Users Who Add, Update and View External Organization Data
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Improved M-Pathways External Organization Search Capability
Date: Friday, May 28, 2010

Posted by cstefans at 09:47 AM

May 25, 2010

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Spring-Summer 2010 was extracted and loaded on May 25, 2010. As soon as the data has been checked for accuracy, an e-mail will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>


To: M-Pathways Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in Third Week Count Data Set
Date: Tuesday, May 25, 2010

Posted by cstefans at 09:13 AM

May 18, 2010

2011 Budgeting and 2009 Disbursement Information

BUDGETING FOR AID YEAR 2011:
Budgeting is complete for continuing students for Fall 2010 and Winter 2011. Departments can begin entering their tuition-valued awards. A tuition-valued award has its amount calculated automatically by M Pathways based on the budgeted tuition/fee charges selected in the "Calc Flag" field. It is important to note, the amount of a tuition-valued award:
-- Assumes full-time attendance.
-- Is an ESTIMATED value until the Regents approve rates for tuition and fees in June 2010.

When the approved rates are budgeted in M-Pathways, OFA will update the amounts of previously entered tuition-valued awards to reflect the approved rates.

BATCH DISBURSEMENT COMPLETED FOR AID YEAR 2009:
The weekly batch disbursement process that applies financial aid to student accounts and distributes refunds via payroll will no longer include awards for Fall 2008 through Summer 2009. You may still enter or submit awards for those terms, but you will need to request a manual override for each award that needs to be disbursed.

If applicable, a refund will be distributed to the student in the next weekly payroll cycle after the disbursement override is completed. To request a disbursement override, please e-mail OFA at sfps@umich.edu and include:
-- "DISBURSEMENT OVERRIDE" in the subject line
-- Student's name and UMID
-- Financial Aid Item Type number and description
-- Aid year and term of the award
-- Reason for disbursement override (e.g., batch disbursement ended)

FOR ASSISTANCE OR QUESTIONS:
Contact OFA at 763-4303 or send e-mail to sfps@umich.edu.

From: Office of Financial Aid
To: M-Pathways Users Who Enter and Monitor Financial Aid Awards
Subject: 2011 Budgeting and 2009 Disbursement Information
Date: Tuesday, May 18, 2010

Posted by cstefans at 11:24 AM

May 17, 2010

Order Spring, Spring/Summer, and Summer 2010 Teaching Evaluations

NEW! M-Pathways teaching evaluation ordering pages have been improved. See the Teaching Evaluation Overview of Changes for more information.

Departmental administrative staff should now complete orders for Spring, Spring/Summer, and Summer 2010 end-of-course teaching evaluations in M-Pathways. See the updated ordering procedures and key dates below.

After completing your orders, please notify instructors that their evaluations are ready for review in Wolverine Access Faculty Center. If your department policy allows, primary instructors can also add questions to their evaluations. Instructors with questions about their evaluations should contact their departments immediately.

M-Pathways Ordering Procedures Updated

Ordering procedures from the Evaluation Summary and Evaluation Detail pages have been modified. The most up-to-date ordering procedures are available on My LINC:
Assign Teaching Evaluation Templates by Subject Area
Assign Teaching Evaluation Templates by Class
Modify/Delete Teaching Evaluation Orders


Key Dates

2010 Spring TermMay 25, 2010 - Departments must complete teaching evaluation orders for Spring 2010 classes.
May 26 - June 9, 2010 - Primary instructors may add optional questions to their Spring 2010 evaluation orders if permitted by departmental policies.
June 10, 2010 - No further changes permitted to Spring 2010 evaluation orders.

2010 Spring/Summer and Summer Terms
July 12, 2010 - Departments must complete teaching evaluation orders for Spring/Summer and Summer 2010 classes.
July 13 - August 3, 2010 - Primary instructors may add optional questions to their Spring/Summer and Summer 2010 evaluation orders if permitted by departmental policies.
August 4, 2010 - No further changes permitted to Spring/Summer and Summer 2010 evaluation orders.

Additional important teaching evaluation dates are available on the E&E website.

Assistance or Questions?

Evaluation template revisions?
Request template revisions before ordering evaluations! Contact E&E for assistance.
Office of Evaluations and Examinations for evaluation assistance:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for M-Pathways assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Users with the SR Evaluation Order Role
Cc: Select Student Administration Unit Liaisons
From: Office of Evaluations and Examinations
Subject: Order Spring, Spring/Summer, and Summer 2010 Teaching Evaluations
Date: Monday, May 17, 2010

Posted by cstefans at 09:43 AM

May 14, 2010

Submittal Form Printing Issues

With the PeopleTools upgrade to version 8.5, Submittal Forms are printing with text too small for data entry. Additional steps are needed to print Submittal Forms to ensure U-M Human Resource Records and Information Services (HRRIS) can accurately process the requested transaction. Steps are included below for PC users with Internet Explorer 7 and Firefox as well as for Mac users with Safari and Firefox.

For PC users with IE7:

1. From the Edit Menu, click Select All.
2. From the File Menu, click Print Preview.
3. Change the "As laid out on screen" option to "As selected on screen".
4. Change "Shrink to fit" to "100%".
5. Click print icon.

For PC users with Firefox:

1. From the Edit menu, click Select All.
2. From the File menu, click Print.
3. In the Print options box, turn on the Selection radio button in the Print Range section.
4. Click OK.

For Mac users with Safari:

1. In order for the entire form to print, click on the form to activate it.
2. From the File menu, click Print.
3. Change Scale percentage from 100 to 150.
4. Change Safari to Paper Handling.
5. From Pages to Print option, select Odd Only.
6. Click Print.

For Mac users with Firefox:

1. From the Edit menu, click Select All.
2. From the File menu, click Print.
3. In the Print options window, turn on the Print Selection Only checkbox in the Options section.
4. Click Print.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

To: Staff with the HR TOTAL APPOINTMENT VIEW USER Role Who Print Submittal Forms
Cc: HRMS Unit Liaisons
From: ITS-Inform
Subject: Submittal Form Printing Issues
Date: Friday, May 14, 2010

Posted by cstefans at 10:49 AM

May 10, 2010

April 2010 Business Closed

April business closed on May 8, 2010. FINODS, the Financial data set and the associated BusinessObjects universes
in the U-M Data Warehouse were refreshed early in the morning of May 10, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options' at <http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30179>
-- 'Run and View the Financial Report Package in M-Pathways' at:<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29985>

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements
web page at:
<http://www.mais.umich.edu/project_infocenter/downloads/what_else/soa_whitesheet.html>

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: "monthendclosenotification"
From: ITS-Inform
Subject: April 2010 Business Closed
Date: Monday, May 10, 2010

Posted by cstefans at 11:07 AM

May 03, 2010

New Event Scheduling eLearning Course

A new eLearning course, SAE115 - Event Scheduling, is available to staff with the CC EVENT UPDATE USER role.

The course is not required, however you are strongly encouraged to take it to refresh your skills, and to
learn new information about creating meetings and reserving facilities. It will be required training for
new users requesting this role. The course is approximately one hour in length.

FEATURES
This course provides information about:
-- The Event Scheduling process
-- How to interpret facility schedules
-- Creating meetings and reserving facilities from three different meeting entry pages
-- Updated naming standards for Non-Curricular Events available on My LINC at:
-- A new document to help you decide the best meeting entry page to use, “Which Meeting Entry Page Fits My
Needs?” is on My LINC at <http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30669>

HOW TO REGISTER FOR THE COURSE
1. Click on
2. Click the Register and Submit buttons to access the course.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

To: Departmental Staff Who Schedule Events in M-Pathways
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: New Event Scheduling eLearning Course
Date: Monday, May 03, 2010

Posted by cstefans at 01:31 PM

April 19, 2010

New! Online Process to Request a Vendor ID

ONLINE VENDOR REQUEST PROCESS
You can now request a Vendor ID online in M-Pathways for:
-- Individuals being paid via PeoplePay
-- New external suppliers
-- Guests or visitors requiring reimbursement of out-of-pocket expenses

This process allows you to:
-- Validate if a Vendor ID already exists for a supplier
-- Ensure the secure submission of sensitive data (e.g., SSN) when applicable
-- Attach the supplier's completed W-9 form, if applicable
-- Check the status of your vendor requests
-- Receive a confirmation e-mail from Vendor Maintenance with the Vendor ID number for approved requests

To learn more, see the “Request a Vendor ID in M-Pathways” step-by-step procedure in My LINC.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu

cc: Financial Unit Liaisons and Liaisons 2

Good news! Now call 764-HELP for general and administrative computing questions and assistance.

To: M-Pathways eProcurement and Non-PO Voucher Users
From: ITS-Inform [its-inform@umich.edu]
Date: Monday, April 19, 2010

Posted by hengeshl at 09:04 AM

April 16, 2010

NEW! Student Exception Processing Support Documentation!

Student exception processing support documentation is now available on My LINC!

See the AAE110 Student Exception Processing Online Table of Contents for step-by-step procedures and guided simulations to assist with entering student exceptions in M-Pathways.

The eLearning course, AAE110 - Student Exception Processing, has replaced the instructor-led course, AAA101 - Exception Processing. You are not required to complete the course, but it is a great opportunity to refresh your skills on working with student exceptions.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc: Select Student Administration Unit Liaisons

To: M-Pathways Users with the SR STUDENT EXCEPTION PROCESSOR Role
From: its-inform@umich.edu
Date: Friday, April 16, 2010

Posted by hengeshl at 02:14 PM

April 09, 2010

Important! No Change to Rescheduled April 22 Monthly Payroll Cutoff

The April monthly payroll cutoff date of April 22 remains in effect even though the M-Pathways Student Administration and HRMS upgrade was rescheduled to May 8-9.

As a reminder, the changes are as follows:

-- The end-of-month processing for the April monthly payroll date is Thursday, April 22.
-- The updated cutoff time and system availability are:

ELECTRONIC TIMEKEEPERS
The deadline to make changes to Reported Time in M-Pathways is 10:00 a.m. on Thursday, April 22.

SELF SERVICE TIME ENTRY AND APPROVAL
-- The system-cutoff for employees to report their time in Employee Business is 7:00 p.m. on Wednesday, April 21. If necessary, please share this information with your employees.
-- The deadline for Approvers to make changes to and approve Reported Time is 10:00 a.m. on Thursday, April 22.

These deadlines, as well as related self-service cutoffs, are posted on the Payroll Web page http://www.finops.umich.edu/payroll/forms/cutoffsdeadlines.

SYSTEM AVAILABILITY
-- The M-Pathways Student Administration & Human Resource Management System (HEPROD) will NOT be available from Noon, May 8 – Noon, May 9. For details, visit PeopleTools 8.5 Upgrade Web page:
http://www.mais.umich.edu/upgrades/peopletools8.5.html

Thank you for your understanding.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
http://www.mais.umich.edu/online_help_desk/

cc. HRMS Unit Liaisons

From: University Payroll Office [payroll@umich.edu]
Sent: Friday, April 09, 2010 8:54 AM
Subject: Important! No Change to Rescheduled April 22 Monthly Payroll Cutoff Date

Posted by wro at 08:54 AM

April 08, 2010

2009 Teaching Evaluation Student Comments Archived, April 15, 2010

All student comments made on teaching evaluations for the Spring, Spring/Summer, Summer, and Fall 2009 terms will be archived on April 15, 2010. After this date:
-- You will no longer have access to reports containing student comments via Wolverine Access > Faculty Business.
-- The Instructor Report without comments will remain available indefinitely.

RETAINING DATA FOR YOUR RECORDS
-- Before April 15, you can run the Instructor with Comments Report or the Individual Response Report in the Faculty Center, if necessary. Instructions on running reports and viewing report descriptions are available on the Teaching Evaluation Help page.
-- After April 15, contact the Office of Evaluations and Examinations at 734-763-2482 to request access to archived student comment data.

FOR ASSISTANCE OR QUESTIONS
For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- 734-763-2482
-- EandE@umich.edu
-- http://www.umich.edu/~eande/tq/index.htm

For assistance running reports or Wolverine Access assistance, contact the Information and Technology Services Help Desk:
- 734-764-4357 (4-HELP), option 4
- itsadminhelpdesk@umich.edu
- http://www.mais.umich.edu/online_help_desk/

From: Office of Evaluations and Examinations [eande@umich.edu]
Sent: April 8, 2010
To: 2009 Instructors with Evaluations Assigned

Posted by hengeshl at 11:31 AM

April 07, 2010

Rescheduled M-Pathways Student Administration and Human Resource Management Infrastructure Upgrade

To address concerns expressed across campus, the M-Pathways Student Administration and Human Resource Management System infrastructure upgrade originally scheduled for April 24-25, has been rescheduled to May 8-9, 2010.

As we get closer to the new implementation date, we will send you an e-mail with additional details. In the interim, please visit PeopleTools 8.5 Upgrade for upgrade information and status.

We apologize for any inconvenience this change in schedule may cause.

For Questions or Assistance
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [its-inform@umich.edu]
Sent: Wednesday, April 07, 2010
To: "M-Pathways Student Administration and Human Resource Management Systems Users"

Posted by hengeshl at 05:04 PM

April 05, 2010

Payroll and Benefit Estimates Updated

PAYROLL DATA SET ENHANCEMENTS
-- Payroll and benefit estimates data has been extended to include an additional future fiscal year, making available a “rolling” four-year period of data. This enhancement provides departments with more information to evaluate salary and benefit expenditures.
-- “University Contribution to Parking” has been added as a deduction value. This allows departments to fully determine their expense for all payroll deductions.

REPORTING IMPACTS
The Estimate Summary Ledger in the Financial data set reflects these enhancements.

UM-Maintained BusinessObjects reports that contain payroll and benefit estimate data have been updated to reflect these enhancements. Examples of these reports include:
-- PY01 Pay Payroll Estimates by Dept ID or Dept Grp
-- PY01 Pay Payroll Estimates by Employee and Fiscal Year
-- CMB Project Grant Budget Status with Estimates

For sponsored project/grants budgeted through future fiscal years, the Payroll commitments displayed in the Summary of Projects and Project/Grant Budget Status reports in M-Reports reflect these enhancements.

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
-- Phone: 734-764-4357 (4-HELP), option 4
-- Web: http://www.mais.umich.edu/online_help_desk/

Posted by hengeshl at 11:00 AM

Important! Change to April Monthly Payroll Cutoffs

The end-of-month processing for the April monthly payroll is being moved up from Tuesday, April 27 to Thursday, April 22.

This change is being made accommodate the scheduled M-Pathways PeopleTools upgrade and associated service interruption. The updated cutoff time and system availability are:

ELECTRONIC TIMEKEEPERS
The deadline to make changes to Reported Time in M-Pathways is 10:00 a.m. on Thursday, April 22.

SELF SERVICE TIME ENTRY AND APPROVAL
-- The system-cutoff for employees to report their time in Employee Business is 7:00 p.m. on Wednesday, April 21. If necessary, please communicate this information to your employees.
-- The deadline for Approvers to make changes to and approve Reported Time is 10:00 a.m. on Thursday, April 22.

These deadlines, as well as related self-service cutoffs, are posted on the Payroll website.

SYSTEM AVAILABILITY
-- The M-Pathways Student Administration & Human Resource Management System (HEPROD) will NOT be available from noon, April 24 – Noon, April 25.
-- HEODS will be available for running reports and queries during normal hours of operation while HEPROD is unavailable. HEODS will contain data current as of April 24, which includes Gross Pay Register data for the April monthly payroll.

Thank you for your understanding.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4

From: University Payroll Office [payroll@umich.edu]
Sent: Monday, April 5, 2010, 4:04 PM
To: Department Managers, Timekeepers and Time Approvers

Posted by wro at 04:04 AM

April 01, 2010

M-Pathways Infrastructure Upgrade & April Service Interruptions

An upgrade of the PeopleTools infrastructure that supports the M-Pathways
Financials, Student Administration, Human Resource Management Systems including
Faculty, Student, and Employee Business self-service transactions is planned for April 2010.

Changes delivered with this upgrade are minor, primarily look and feel and navigational changes.
There will be no business process-related changes with the upgrades. There will be service
interruptions during the upgrade weekends.

Dates/Times for Upgrade & Service Interruptions

Production Systems
-- Financial and Physical Resources System: Noon, April 10 – Noon, April 11
-- Student Administration & Human Resource Management System, including Employee Business,
Student Business and Faculty Business: Noon, April 24 – Noon, April 25

Operational Data Store (ODS)
FINODS and HEODS will be unavailable on the following dates and times while data is refreshed.
-- FINODS: 9:00 p.m., April 12 – 7:00 a.m., April 13. Data will be current as of 4:00 a.m., Saturday, April 10.
-- HEODS: (Student Administration & Human Resource Management): 9:00 p.m., April 25 – 7:00 a.m., April 26.
Data will be current as of Saturday, April 24.

Note: The ODS systems will be available during the production systems service interruptions. Visit the
PeopleTools 8.5 Upgrade page for ODS refresh details.

Benefits and Impacts
For details on what’s changing, and impacts for students, faculty, operational, and self-service users, visit the PeopleTools 8.5 Upgrade page.

As we get closer to the scheduled upgrade dates, status announcements will be posted on Wolverine Access, Citrix, and CTools as well as on the PeopleTools 8.5 Upgrade page on the ITS Administrative Computing website.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
http://www.mais.umich.edu/online_help_desk/

cc. Student Administration, HRMS, and Financial Unit Liaisons

From: ITS-Inform [its-inform@umich.edu]
Sent: April 1, 2010, 1:16 PM
To: M-Pathways Financials, Student Administration, and Human Resource Management Systems Users


Posted by wro at 07:54 AM

March 31, 2010

Exam Scheduling in M-Pathways

Effective Fall 2010, schools and colleges will be required to schedule final exams in M-Pathways. Please see the message from the Office of the Registrar for more information.

Before scheduling exams in M-Pathways, view the Office of the Registrar Final Exams website to:
-- View the Final Examinations Policy.
-- View the recommended Final Examination by Term schedule.

For step-by-step instructions on how to schedule exams for your department, please see the Exam Scheduling Self Study in My LINC.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

CC: Student Administration Unit Liaisons

From: ITS-Inform [its-inform@umich.edu]
Sent: Wednesday, March 31, 2010
To: "M-Pathways users with the SR Exam Viewer, SR Curriculum Viewer, SR Independent Study User" and "M-Pathways users with the SR Class Maintainers and SR Exam Maintainers role"
Subject: Exam Scheduling in M-Pathways

Posted by hengeshl at 08:57 AM

Unofficial Winter 2010 CRAS Data Available

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Winter 2010 was extracted on March 29, and loaded on March 30, 2010.

The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via e-mail when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

Good news! Now call 764-HELP for general and administrative computing questions and assistance.

cc. Student Administration Unit Liaisons

From: ITS-Inform
Sent: Wednesday, March 31, 2010 6:31 AM
To: "M-Pathways CRAS Data Set Users"
Subject: Unofficial Winter 2010 Information Available in CRAS Data Set

Posted by wro at 06:32 AM

March 30, 2010

Good news for Mac users regarding My LINC

We are proud to announce that after working closely with the My LINC vendor, SumTotal, updates were made to improve Mac users’ interaction with My LINC.

ITS testing with the following OS/browser combinations shows Mac users can now access My LINC without using Citrix:
-- OS X 10.5 (Leopard) with Safari 3.0
-- OS X 10.6.2 (Snow Leopard) with Safari 4.0

My LINC (Learning & Information Center) is a Web-based training and documentation repository for HRD, ITS, Procurement, and Treasurer’s Office. U-M employees use My LINC to register for instructor-led courses, access eLearning training, and view system documentation.

Please share this information with Mac users in your unit.

Note: There are a very small number of older simulations in some courses that may not work with Macs. If users experience problems with these simulations, please have them use Citrix.

Posted by hengeshl at 11:50 AM

March 18, 2010

Order Your Fall 2010 Textbooks Now

It's Spring and time to enter your orders for textbooks for the Fall 2010 term.

It is time to begin entering Fall 2010 textbook information in Wolverine Access, Faculty Center or on the Textbooks pages in M-Pathways.

For important textbook order entry guidelines, please refer to the Office of the Registrar's Fall 2010 Textbook calendar.

TEXTBOOK ENTRY DOCUMENTATION
-- For class instructors entering textbook information in the Faculty Center, click the Help link located
on the Faculty Center pages or go to:
https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_textbooks.htm.
-- For staff entering textbook information in M-Pathways, search for “textbooks” in My LINC

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc. Select Student Administration Unit Liaisons

Good news! Now call 764-HELP for general and administrative computing questions and assistance.

From: ITS-Inform
Sent: Thursday, March 18, 2010 6:34 AM
To: "Winter 2010 Class Instructors and M-Pathways Users with the SR CLASS MAINTAINER and SR TEXTBOOK MAINTAINER Roles"
Subject: Textbook Order Entry Timeline for Fall 2010

Posted by wro at 07:29 AM

March 17, 2010

HRMS Update #43, March 2010

View the latest Human Resource Management system updates for March 2010.

The latest HRMS Update is on My LINC, and it contains information about:
-- Human Resource Data Set Refresh Schedule Change
-- Additional Pay for Temporary Employees
-- Leaving Your Desk? Remember to Secure Your Computer!

View the March HRMS Update

All HRMS Updates are on My LINC. Type “HRMS Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk:
734-764-HELP (4357), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc. Human Resource Unit Liaisons

Good news! Now call (734) 764-HELP for general and administrative computing questions and assistance.

From: ITS-Inform
Sent: Wednesday, March 17, 2010 12:17 PM
To: "HRMS Administrative Systems Users"
Subject: HRMS Update, Issue #43, March 2010

Posted by wro at 07:22 AM

SA Update #67, March 2010

View the latest Student Administration system updates for March 2010.

The latest SA Update is on My LINC, and it contains information about:
-- Heavy System Usage During Early Registration
-- It's Time to Check Grade Roster Access
-- Assisting Students? View Training Materials in Student Business Help
Pages
-- Assisting Faculty? View Training Materials in Faculty Business Help
Pages

View the March SA Update

All SA Updates are on My LINC. Type “SA Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk:
734-764-HELP (4357), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc. Student Administration Unit Liaisons

Good news! Now call 734-764-HELP for general and administrative computing questions and assistance.

From: ITS-Inform
Sent: Wednesday, March 17, 2010 1:01 PM
To: "Student Administration Systems Users"
Subject: SA Update, Issue #67, March 2010


Posted by wro at 07:08 AM

March 08, 2010

February 2010 Business Closed

February business closed on Friday, March 5, 2010. FINODS was refreshed, Saturday, March 6, 2010. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Sunday, March 7, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC document at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
-- 'Run and View the Financial Report Package in M-Pathways'

Printed statements have been discontinued. You will not receive a printed copy of your statements. To learn about
additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734.764.HELP (4357)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

Good news! Now call 764-HELP for general and administrative computing questions and assistance.

To: monthendclosenotification
From: ITS-Inform
Subject: February 2010 Business Closed
Date: Monday, March 08, 2010

Posted by cstefans at 12:58 PM

February 25, 2010

First 2011 Award Notices for Entering Students

AWARD ENTRY DEADLINE
The Office of Financial Aid (OFA) will send the first award notices for Aid Year 2010-2011 to entering students beginning the first week of March. To add your scholarships on these notices, enter your awards by the close of business on Wednesday, March 3, 2010.

This includes tuition-valued awards, which may now be entered in M-Pathways using the "Calc Flag" field. Scholarships entered after March 3, 2010, will be included on notifications to students at a later date.

Note: OFA will begin sending award notices for Aid Year 2010-2011 to continuing students in mid-May.

OVERVIEW OF AWARD NOTICE PROCESS
OFA sends e-mail notifying all students when they have a financial aid award notice available. Students who have not supplied the University with a valid e-mail address will receive a paper copy of the award notice sent via U.S. Mail. Students may view and print their award notices on Wolverine Access > Student Business, or they may request a paper copy from OFA.

Entering students, who may not have their uniqname and UMICH (Kerberos) password, can establish a Friend account to log in to Wolverine Access > New & Prospective Student Business to view their award notices. Students also may authorize access for parents and others to view a selection of their financial aid data, which includes award notices.

QUESTIONS OR ASSISTANCE
Please contact OFA via e-mail at sfps@umich.edu.

To: M-Pathways Users Who Enter and Monitor Merit Aid Awards
From: Office of Financial Aid
Subject: First 2011 Award Notices for Entering Students
Date: Thursday, February 25, 2010

Posted by cstefans at 02:16 PM

February 24, 2010

Social Security Number Removal From Admissions Snapshot and Financial Aid/Student Financials Data Sets

Plans are currently underway to remove Social Security numbers (SSN) from the Admissions Snapshot (SA06) and Financial Aid/Student Financials (SA04) data sets in the U-M Data Warehouse. Note that Social Security number fields are not being removed from tables. Other Student Administration data sets are not impacted at this time.

This change will enhance the privacy of critical personal data in these data sets.

WHAT'S CHANGING
-- BusinessObjects reports that contain SSN, will display blanks.
-- The Admissions Snapshot and Financial Aid/Student Financials data dictionaries will be updated to reflect this
change.

ACTION ITEM
Please forward this e-mail to additional staff in your department who may need to know about this change.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Admissions Snapshot and Financial Aid/Student Financials Data Set Users
From: ITS-Inform
Subject: Social Security Number Removal From Admissions Snapshot and Financial Aid/Student Financials Data Sets
Date: Wednesday, February 24, 2010

Posted by cstefans at 01:06 PM

February 22, 2010

Winter 2010 End-of-Course Teaching Evaluations

Departments with end-of-course teaching evaluations can notify their instructors that evaluations are available on Wolverine Access.

If your department has ordered Winter 2010 end-of-course teaching evaluations, please notify your instructors that their evaluations are ready for review in Wolverine Access > Faculty Business > Faculty Center.

If your department has not completed evaluation orders, please do so as soon as possible. See the January 27, 2010 message for ordering details.

Instructors with questions about their evaluation orders should contact their departments immediately.

Faculty Support

If your department allows, instructors may add questions to their teaching evaluations. Please inform instructors that questions must be added before March 31. A complete calendar of important teaching evaluation dates is available on the E&E website.

Step-by-step instructions and a guided simulation for reviewing questionnaires and adding questions to evaluations in the Faculty Center are available on the Teaching Evaluation Help page.

Important Reminders

Assistance or Questions?

Office of Evaluations and Examinations for evaluation assistance:
-- Phone: 734-763-2482
-- E-mail: EandE@umich.edu
-- Web: http://www.umich.edu/~eande/tq/index.htm
ITS Administrative Help Desk for M-Pathways assistance:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/


Posted by wro at 08:05 AM

February 10, 2010

New Refresh Schedule for Financial Aid/Student Financials Data Set

The weekly refresh of the Financial Aid/Student Financials (FA/SF) data set is now scheduled to occur on Sunday mornings instead of Thursday nights. This includes the SF Transaction Detail tables.

If necessary, please update your reporting activity to account for the new refresh schedule. For example, financial reconcilers may need to move SF transaction reporting from Fridays to Mondays.

The new schedule provides a larger window of time for the refresh process, and helps ensure the refresh occurs as regularly scheduled.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Financial Aid/Student Financials Data Set Users
Cc: Financial and Student Unit Liaisons
From: ITS-Inform
Subject: New Refresh Schedule for Financial Aid/Student Financials Data Set
Date: Wednesday, February 10, 2010

Posted by cstefans at 11:51 AM

Learn About Updates to the M-Pathways Timesheet Page

The Timesheet page in the M-Pathways Human Resources System is now updated to enhance functionality and streamline the time reporting process.

Updates include:
-- Fewer time reporting codes
-- New process to report and approve "No variance from normal work schedule" for monthly paid employees
-- Additional timesheet resource links
-- Prior Period access for self service time entry

For details, view the "Timesheet Updates - February 2010" page on My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId= 30451>

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: Electronic Timekeepers, Self-Service Time Approvers, and Punch Time Approvers
Cc: Human Resource Management Unit Liaisons
From: ITS-Inform
Subject: Learn About Updates to the M-Pathways Timesheet Page
Date: Wednesday, February 10, 2010

Posted by cstefans at 10:37 AM

February 08, 2010

January 2010 Financial Month End Close

January business closed on Friday, February 5, 2010. FINODS was refreshed early Saturday, February 6, 2010. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Sunday, February 7, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- ‘Run and View the Financial Report Package Using the “SOA Reports by” Options’ at: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30179
-- ‘Run and View the Financial Report Package in M-Pathways’ at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29985

Printed statements have been discontinued. You will not receive a printed copy of your statements. To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page at: http://www.mais.umich.edu/project_infocenter/downloads/what_else/soa_whitesheet.html

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group. Instructions are on the Web at:
http://directory.umich.edu/ldapweb-bin/page?template=subscribe-group

Posted by wro at 12:20 PM

March 2010 Curriculum Support Labs

The Office of the Registrar will offer several curriculum support labs to staff who are responsible for managing curriculum tasks in M-Pathways.

The next curriculum labs will be offered March 1-3, 2010. To participate, users must have the M-Pathways SR CLASS MAINTAINER role. All labs will be held at the Office of the Registrar (1210 LSA, 500 S. State Street) in Room 1216.

CURRICULUM LABS SCHEDULE

Monday, March 1, 2010
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

Tuesday, March 2, 2010:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

Wednesday, March 3, 2010:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

TO SIGN UP FOR A LAB
Please e-mail Sara Wagner (slwagner@umich.edu) and indicate your preferred date and time. To help us make the best use of time during your lab session, please include your specific curriculum questions, concerns, or topics in your request.

Notes:
-- Each lab session can accommodate one person (or two people if they work in the same department).
-- You can sign up for a lab up to three days before the lab session if space is still available.

Labs are offered twice a year by the Office of the Registrar and are designed to assist individual users with:
-- Creating and maintaining classes
-- Specific questions and concerns
-- Refreshing their skills.

The labs focus on curriculum tasks performed during the year, such as: Reserve Capacities, Associations, Class Set-up, and Independent Study sections.

MY LINC RESOURCES
Review the resources available on the CUC101: Online Table of Contents in My LINC for step-by-step procedures and simulations on many class maintenance tasks: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=782&

FOR ASSISTANCE OR QUESTIONS
Please contact Sara Wagner or Tim Taylor.
-- E-mail: slwagner@umich.edu or taylortd@umich.edu
-- Phone: 734-936-9783 or 734-763-4294

cc. Select Student Administration Unit Liaisons
SR RO CURRIC ADMINISTRATOR

From: ITS-Inform
To: M-Pathways Users with the SR CLASS MAINTAINER Role
Sent: Monday, February 8, 2010
Subject: March Curriculum Support Labs Available

Posted by wro at 09:24 AM

February 04, 2010

New Enhancement: Enter Uniqname to Identify Meeting Requestor

The Meeting Data Entry page (used to schedule events in classrooms) was recently enhanced to enable entry
of the uniqname (Campus ID), rather than the EmplID, to identify the meeting requestor. When the meeting
requestor's uniqname is entered in the Requestor Campus ID field, the requestor's name and EmplID display.
This enhancement was implemented based on user feedback.

UPDATED DOCUMENT
The following document was updated and is available on My LINC: Enter an Event with a Single Meeting or Simple
Recurrence - Step-By-Step Procedure (<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28966>).

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Users with the CC EVENTS UPDATE USER Role
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: New Enhancement: Enter Uniqname to Identify Meeting Requestor
Date: Thursday, February 04, 2010

Posted by cstefans at 04:00 PM

February 02, 2010

Official Information Available in Third Week Count Data Set

The Winter 2010 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe,
which was captured as of the end of business on January 26, 2010, is now official. You may use the predefined
queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official
Third Week Count reports are also located on the Web at:
<http://www.umich.edu/~regoff/enrollment/>

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

Check out the look and feel of the NEW Wolverine Access. Make it your default Gateway: <http://wolverineaccess.umich.edu/uPortal/render.userLayoutRootNode.uP>.

To: M-Pathways Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Information Available in Third Week Count Data Set
Date: Tuesday, February 02, 2010

Posted by cstefans at 04:08 PM

January 29, 2010

Fall 2009 Official Information in CRAS Data Set

Official CRAS data for Fall 2009 term is now available in the U-M Data Warehouse.

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Fall 2009 are official as of January 28, 2010. You may use the data as necessary and/or use the queries in the
BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

cc. Student Administration Unit Liaisons

From: ITS-Inform
To: "M-Pathways CRAS Data Set Users
Sent: Friday, January 29, 2010 8:52 AM
Subject: Official Fall 2009 Information Available in CRAS Data Set

Posted by wro at 10:43 AM

Official Fall 2009 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Fall 2009 are official as of January 28, 2010. You may use the data as necessary and/or use the queries in the
BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways CRAS Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Fall 2009 Information Available in CRAS Data Set
Date: Friday, January 29, 2010

Posted by cstefans at 10:36 AM

January 28, 2010

HRMS Update, Issue #42, January 2010

The latest HRMS Update is on My LINC, and it contains information about:
-- Want to Learn About Honors and Awards? Watch our New Infocast!
-- Inactive Temporary Appointments Terminated on December 16, 2009
-- Self Service Time Entry Approval Training Now Recommended

View the HRMS Update:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30350>

All HRMS Updates are on My LINC at <https://maislinc.umich.edu>. Type "HRMS Update" in the Search box and
click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: HRMS Administrative Systems Users
Cc: Human Resource Management Unit Liaisons
From: ITS-Inform
Subject: HRMS Update, Issue #42, January 2010
Date: Thursday, January 28, 2010

Posted by cstefans at 01:56 PM

January 27, 2010

Time to Order Winter 2010 Teaching Evaluations

Departmental administrative staff should complete orders for Winter 2010 end-of-course teaching evaluations in M-Pathways by February 22, 2010.

KEY DATES
-- February 22, 2010: Departments must complete teaching evaluation orders for regular-term classes.
-- February 23 – March 31, 2010: Primary instructors may add optional questions to their evaluation orders if permitted by departmental policies.
-- April 1, 2010: No further changes permitted to Winter 2010 end-of-course evaluation orders.

A complete calendar of important teaching evaluation dates is available on the Office of Evaluations and Examinations (E&E) website: http://www.umich.edu/~eande/tq/calendar.htm

ORDERING PROCEDURES
The most up-to-date ordering procedures are available on My LINC:
-- Assign Teaching Evaluation Templates by Subject Area - http://tinyurl.com/MyLINC-TE1
-- Assign Teaching Evaluation Templates by Class - http://tinyurl.com/MyLINC-TE2
-- Modify/Delete Teaching Evaluation Orders - http://tinyurl.com/MyLINC-TE3

EVALUATION TEMPLATE REVISIONS?
Request template revisions before ordering evaluations! Contact E&E for assistance.

FOR ASSISTANCE OR QUESTIONS

For evaluation assistance, contact E&E:
-- Phone: 734-763-2482
-- E-mail: EandE@umich.edu
-- Web: http://www.umich.edu/~eande/tq/index.htm

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

cc: Select Student Administration Unit Liaisons

From: Office of Evaluations and Examinations [eande@umich.edu]
To: "M-Pathways Users with the SR EVALUATION ORDER Role
Sent: January 27, 2010 2:00 p.m.
Subject: Order Winter 2010 Teaching Evaluations

Posted by wro at 02:00 PM

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Winter 2010 was extracted and loaded on January 27, 2010. As soon as the data has been checked for accuracy, an e-mail will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: Online Help Desk

To: "M-Pathways Third Week Count Data Set Users"
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in Third Week Count Data Set
Date: Wednesday, January 27, 2010

Posted by cstefans at 07:52 AM

January 25, 2010

Enter Your Non-Tuition-Valued Awards Now

The Office of Financial Aid (OFA) would like to encourage you to enter your departmental awards for Aid Year 2011. Entering this information as soon as possible is helpful in the determination of eligibility for need-based aid.

NON-TUITION-VALUED AWARDS
Departments can begin entering non-tuition-valued (fixed amount) awards for BOTH entering and continuing students for Aid Year 2011 (Fall 2010 - Summer 2011). Awards entered by the end of February will be included in entering students’ need-based award notices.

TUITION-VALUED AWARDS
You will receive future e-mails stating when to enter tuition-valued awards for:
-- Entering students in February
-- Continuing students in May
This is because the 2011 cost-of-attendance budgets have not yet been established.

NOTIFICATION OF NEED-BASED FINANCIAL AID
The Office of Financial Aid (OFA) will e-mail financial aid award notices for the 2010 - 2011 academic year in:
-- Early March: Newly admitted students (Notification occurs on a rolling basis as the students complete the application process).
-- Early May: Continuing students.

IMPORTANCE OF EARLY AWARD ENTRY
It is very helpful when departmental aid is entered prior to determination of eligibility for need-based aid. Departmental aid improves the quality of a student’s financial aid package and, in many cases, reduces the amount a student may have to borrow.

Presenting the most favorable aid package on the initial award notice can have a very positive impact on recruiting and avoid confusion that may result from need-based aid adjustments.

FOR ASSISTANCE OR QUESTIONS
Contact OFA at sfps@umich.edu.

cc. Student Administration Unit Liaisons

From: Office of Financial Aid
Sent: Monday, January 25, 2010 8:54 AM
To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards"
Subject: Begin Non-Tuition-Valued Award Entry for Aid Year 2011

Posted by wro at 09:02 AM

January 21, 2010

Update Room Characteristics in M-Pathways

It's time to review and update classroom characteristics to prepare for scheduling activities for upcoming terms.

This is a reminder to update classroom characteristics in M-Pathways for the upcoming term(s), if needed. As the Room Characteristics maintainer for your unit, you are responsible for ensuring that this information is accurate and up-to-date. This enables the Registrar’s Office to match classrooms with specific instructional needs.

Additionally, if you have any classrooms coming offline for a future term (e.g., due to construction), please alert the Registrar’s Office as soon as possible by sending an e-mail message to ro.curriculum@umich.edu.

RESOURCES:
For detailed instructions on updating room characteristics in M-Pathways, type “Room Characteristics” in the Search field in My LINC .

This alert is sent in January to remind you to update classroom characteristics in time for scheduling the Spring, Spring/Summer, Summer, and Fall terms. It will also be sent in September to remind you to update information in time for scheduling the Winter term.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk
-- Phone: 734-936-7000, option 3
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform@umich.edu
Sent: Thursday, January 20, 2010 9:26 AM
To: "M-Pathways Users with the SM ROOM CHARACTERISTICS USER Role
Subject: Please Update Room Characteristics for Upcoming Term(s)

Posted by wro at 10:25 AM

January 07, 2010

Event Scheduling Enhancements

In late December 2009, enhancements were made to event scheduling in M-Pathways as part of the Non Class Events project. These enhancements include:
-- A new field, “Req Rm Cap” (Requested Room Capacity), added to the Meeting Data Entry page to help match events with the appropriate rooms.
-- Changes to the Facility Schedule page:
---- A link to scheduling information including the name, phone number, and e-mail address of the individual or group responsible for scheduling rooms for his/her unit.
---- Links for more room details and the RO schedule for approving room assignments; currently, scheduling only information displays for general-purpose classrooms.
---- A reminder that the page may not reflect the most up to date schedule.

UPDATED DOCUMENTS
The following documents have been updated and are available on My LINC:
-- View Facility Schedule - Step-By-Step Procedure
-- Enter an Event With a Single Meeting or Simple Recurrence - Step-By-Step Procedure

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

To: "M-Pathways Users with the CC EVENTS UPDATE USER Role"
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: Event Scheduling Enhancements
Sent: Thursday, January 07, 2010

Posted by cstefans at 11:33 AM

January 05, 2010

New! ePro Requisition File Attach Process

Use the new Add Attachment function in the Special Request eProcurement requisition (ePro req) to submit supporting documentation for an order that requires competitive bidding and/or additional handling, including
(but not limited to):
-- Specifications sheet (e.g., machinery specifications)
-- Supplier quotation (e.g., pricing)
-- Sole source justification
-- Associated agreements requiring Procurement Services approval

BENEFITS
-- The Add Attachment function is a recommended alternative to manually typing that information in the Justifications/Comments
field or sending documentation via e-mail or campus mail.
-- The supporting documentation provides the buyer from Procurement Services or other central organizations
the information required for the University's competitive vendor bidding process.

RESOURCE
See the “Attach a Data File for a Special Request ePro Requisition v.8.8” step-by-step procedure in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30255>

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 3
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk>

To: "M-Pathways eProcurement Special Request eProcurement Users"
Cc: Financial Unit Liaisons
From: ITS-Inform
Subject: New! ePro Requisition File Attach Process
Date: Tuesday, January 05, 2010

Posted by cstefans at 12:05 PM

December 22, 2009

Now Available: Fall 2009 Teaching Evaluation Reports (staff)

Fall 2009 Teaching Evaluation final reports can now be run by staff in M-Pathways and by instructors in Wolverine Access, Faculty Business.

Note: Instructors were also notified by e-mail today. View the message in the What else is happening? section of the Project InfoCenter.

LARGE REPORTS REQUIRE SPECIAL HANDLING UNTIL JANUARY 13, 2010
63 reports for this term require special handling because of the large class size.
-- The Individual Response Reports and the Instructor with Comments Reports for select classes will not be available to you in M-Pathways or to instructors in Wolverine Access Faculty Business until after January 13, 2010.
-- The Instructor Reports for these classes are not affected.
-- Running reports for an entire department or by Subject may return errors due to the availability of the large reports. A detailed list of classes affected is available in My LINC.
-- Instructors have been contacted directly.
-- To view these results prior to January 13, please contact the Office of Evaluations and Examinations.

NEW REPORT
-- A new report that combines summary report data and individual comment data is now available in M-Pathways. This report is also available to instructors in the Faculty Center. View the updated Run Teaching Evaluation Reports step-by-step procedure for more information.

IMPORTANT REPORT GENERATION INFORMATION
When running reports, please keep this information in mind:
-- During this time of heavy system usage, we ask that you run these reports in the M-Pathways HEODS reporting environment: Wolverine Access > University Business > Reporting > HEODS.
-- System enhancements require that you add a new Run Control ID for each report and ensure the server name field is equal to PSUNX. Please see the updated Run Teaching Evaluation Reports step-by-step procedure referenced above.
-- Running the reports for an entire department may take several hours and will display all the results in one PDF file.
-- We recommend that you run large batches of reports in HEODS. Run the reports later in the day and then retrieve the PDF files the following morning.
-- Individual response data will only be available for a limited time. You will be notified before the individual response data is archived.

SHARED REPORTS
-- To facilitate department specific reporting needs, group reports of class medians are now available to those with access to the BusinessObjects SA03 universe. For more information, see the Teaching Evaluations Data and Shared Reports Added to Student Records Data Set archived communication.

HELP DOCUMENTATION
-- Instructors access teaching evaluation reports in the Faculty Center. For details, see the Faculty Business Help pages at https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm.
-- Staff access teaching evaluation reports in M-Pathways. For details, see the documentation in My LINC. Search on key word "evaluations."

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu
-- Web: http://www.umich.edu/~eande/tq/index.htm

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

To: "M-Pathways Users with the SR Evaluation Order Role and SR Evaluation Report User Role"
From: Office of Evaluations and Examinations
Subject: Now Available: Fall 2009 Teaching Evaluation Reports
Date: Tuesday, December 22, 2009

Posted by cstefans at 10:22 AM

Now Available: Fall 2009 Teaching Evaluation Reports (instructors)

Fall 2009 Teaching Evaluation Reports are now available in Wolverine Access, Faculty Business.

You can access three reports for each of your classes:
-- NEW! An Instructor with Comments Report: includes a combination of statistical rating results and anonymous comments of each student responding to the evaluation.
-- An Instructor Report: provides statistical rating results.
-- An Individual Responses Report: provides the anonymous comments and ratings of each student responding to the evaluation.

Note: Quantitative rating results will be available indefinitely. Student comment data will only be available for a limited period of time. You will receive notification before comment data is archived.

NAVIGATE TO REPORTS IN THE FACULTY CENTER
Detailed instructions are available on the Teaching Evaluation Help page at: https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm

REPORT TIPS
-- Verify that your browser's pop-up blocker is turned off.
-- If no evaluation report links display, it means one of the following conditions exists:
---- No student responses were submitted.
---- The class grade roster was not posted.
---- An evaluation was not established for the class.
---- You had a large number of responses and you will be contacted directly for options to retrieve your Individual Response and Instructor with Comments report(s).

SHARED REPORTS
-- Group reports of class medians are now available to those with access to the BusinessObjects SA03 universe. For more information, see the Teaching Evaluations Data and Shared Reports Added to Student Records Data Set archived communication at http://www.mais.umich.edu/project_infocenter/announcement_what.php?guid=20090518110222

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu
-- Web: http://www.umich.edu/~eande/tq/index.htm

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

To: "Fall 2009 Class Instructors"
From: Office of Evaluations and Examinations
Subject: Now Available: Fall 2009 Teaching Evaluation Reports
Sent: Tuesday, December 22, 2009

Posted by cstefans at 06:45 AM

December 08, 2009

NEW! Textbook Order Entry Enhancements

Entering class textbook orders just got easier! Now, you can select orders from a list of previous textbooks and other materials entered for the class. The “Select From Previous Books/Other Material” link will display if prior term textbook data is available.

This enhancement delivers the capability in Faculty Center and M-Pathways to:
-- View a list of class textbook orders from prior terms
-- Select and modify the textbook and/or other material data
-- Add the textbook and/or other material to the current term

Using the “Select From Previous Books/Other Material” feature will copy all previous order information except:
-- Note to students
-- Coursepack information and location
-- Class textbook contact information

ORDERING DEADLINES
See the Office of the Registrar's Winter 2010 Textbook calendar at <http://www.ro.umich.edu/calendar/wn10textbook.php>.

TEXTBOOK ENTRY DOCUMENTATION
-- For class instructors entering textbook information in the Faculty Center, click the Help link located
on the Faculty Center pages or go to <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_textbooks.htm>.
-- For staff entering textbook information in M-Pathways, search for “textbooks” in My LINC at <https://maislinc.umich.edu>.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "M-Pathways Users with the SR FC INST CLASS ROSTER USER, SR CLASS MAINTAINER, and SR TEXTBOOK MAINTAINER Roles"
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: NEW! Textbook Order Entry Enhancements
Date: Tuesday, December 08, 2009


Posted by cstefans at 01:43 PM

December 07, 2009

NEW Facility ID Values for Shared Scheduling of Classrooms

With the implementation of shared scheduling of general-purpose classrooms, Curriculum Maintainers and Event Schedulers should continue to schedule their own classrooms and follow the curriculum planning deadlines published on the Office of the Registrar's website.


If a unit does not have a classroom available, they can request that the Registrar's Office (RO) assist them in scheduling a room. To do so, select one of the following Facility ID values:
-- NEEDCC - for a classroom on Central Campus
-- NEEDHILL - for a classroom in the School of Public Health, Kinesiology,
or other buildings in the general Life Sciences and Hill areas of campus
-- NEEDNC - for a classroom on North Campus

Note: LS&A departments who need a central LS&A classroom scheduled by the RO should continue to use the NEEDLSA Facility ID value as in the past.

ROOM CHARACTERISTICS
To ensure the classroom assignments match instructional needs, room characteristics (e.g. room set-up, whiteboard, projection, IT/AV equipment) are maintained in M-Pathways for all classrooms.

SHARED SCHEDULING RESOURCES
-- Overview
-- FAQs

M-PATHWAYS DOCUMENTATION
-- Curriculum Maintainers - See the updated Create a New Class Section Step-by-Step Procedure on My LINC
-- Event Schedulers - See the Event Scheduling Documentation page on My LINC for detailed scheduling information.

FOR ASSISTANCE OR QUESTIONS
For class scheduling assistance, contact the Office of the Registrar
-- Phone: 734-763-2113
-- E-mail: ro.curriculum@umich.edu
-- Web: http://ro.umich.edu/

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/


To: M-Pathways Users with the SR CLASS MAINTAINER Role and CC EVENTS UPDATE USER Role
From: ITS-Inform
Sent: Monday, December 7, 2009

Posted by hengeshl at 12:23 PM

December 04, 2009

Winter Disbursement - Important Information

LAST 2009 PAYMENT DEADLINE
The award entry deadline is 5:00 p.m., Tuesday, December 15, 2009, for funds delivery on Friday, December 18. This is the last Fall Term 2009 payment prior to December 31.

DEADLINE FOR FIRST WINTER 2010 DISBURSEMENT
The award entry deadline for the first Winter Term 2010 financial aid disbursement is 5:00 p.m., Sunday, December 27, 2009, for funds delivery to students on Monday, January 4, 2010. This applies to awards with Disbursement Plans 01 Term and 03 Monthly Special.

Note: The Winter Term 2010 billing due date for tuition, fees, room, and board is January 6, 2010. If payment is late or less than the amount due, the student is assessed a late payment fee and a financial hold is established.

PENDING (ANTICIPATED) AID DEADLINE
Awards entered by the end of business on December 15, 2009, will appear as pending aid on students' accounts.
-- Pending aid is aid that students would receive if disbursement rules are met, and is intended to pay charges on students' accounts.
-- For pending aid to be reflected on account summaries and billing statements, award entry must be completed four weeks before the term starts.

DEADLINES FOR DISBURSEMENT OVERRIDES
A disbursement override is required when an awarding office determines a student does not need to meet a disbursement rule(s) for a Financial Aid Item Type. Disbursement override requests are due to OFA by noon on:
-- December 16, 2009, for the pending aid to display on students’ winter billing statements.
-- December 23, 2009, for the beginning of Winter Term 2010 disbursement. This will ensure delivery of funds to the student on Monday, January 4, 2010.

SPECIAL HANDLING REQUESTS FOR BEGINNING OF TERM
Special Handling Requests must be received by Payroll no later than 5:00 p.m., December 23, 2009.

2010 MONTHLY STIPEND DISBURSEMENT DATES
For Disbursement Plans 02 and 03, enter awards by:
-- Wednesday, January 13: for funds delivery on Tuesday, January 19.
-- Wednesday, February 10: for funds delivery on Tuesday, February 16.
-- Wednesday, March 10: for funds delivery on Monday, March 15.
-- Wednesday, April 7: for funds delivery on Monday, April 12.

FINANCIAL AID FORMS AND INSTRUCTIONS:
To obtain resources related to these reminders, visit: <http://www.mais.umich.edu/student/faforms.html>

FOR ASSISTANCE OR QUESTIONS:
Contact OFA at: sfps@umich.edu

To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards"
From: Office of Financial Aid
Subject: Winter Disbursement - Important Information
Date: Friday, December 04, 2009

Posted by cstefans at 09:21 AM

Winter Term 2010 Student Billing Planning Calendar

Two years ago, the University changed the dates when tuition/fees/room and board charges are billed and collected. Billing and due dates were moved forward approximately one month. Changing these dates had significant impact on a number of business processes, including graduate student instructor and research appointments on the Ann Arbor campus.

A calendar of the student billing schedule and the impacted business processes for Winter Term 2010 is available in My LINC at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30166

FOR ASSISTANCE OR QUESTIONS
Contact Student Financial Services:
-- Phone: 734-764-7447
-- E-mail: um-sfo@umich.edu

To: "Select Student Administration and HRMS M-Pathways Users"
From: Student Financial Services
Subject: Winter Term 2010 Student Billing Planning Calendar
Date: Thursday, December 03, 2009

Posted by cstefans at 08:11 AM

November 18, 2009

Improved External Organization Search Capability

Based on customer feedback, searching for External Organizations by the Admissions Testing Program (ATP) Code has been enhanced. The ATP Code has been added as a search field to the Organization Table page so you can now search for external organizations by a partial or complete ATP Code. You no longer need to perform an ATP Code search using the Org Search page.

OTHER SEARCH OPTIONS:
If the ATP Code is unknown, you can continue to search for external organizations by the External Org ID or a combination of Search Name and geographical information on the Organization Table page.

UPDATED DOCUMENT:
The 'Add and Update External Organizations - Step-by-Step' procedure has been updated and includes:
-- New instructions about how to search using an ATP Code
-- Examples of other search options
View the procedure at: <https://maislinc.umich.edu/mais/pdf/CC_EO_ExternalOrgs_AddUpdate_SS.pdf>

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>


To: "M-Pathways Users with the CC EXTERNAL ORG UPDATE USER Role"
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: Improved External Organization Search Capability
Date: Wednesday, November 18, 2009

Posted by cstefans at 10:12 AM

November 10, 2009

HRMS Update, Issue #41, November 2009

The latest HRMS Update is on My LINC, and it contains information about:
-- Want to Learn About Making Organizational Charts? Watch our New Infocast!
-- New Personal Modifier to Identify Reduction in Force Notification Period
-- Employees and Students Requested to Confirm Their Race and Ethnicity

View the HRMS Update:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30117

All HRMS Updates are on My LINC at https://maislinc.umich.edu. Type “HRMS Update” in the Search box and
click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "HRMS Administrative Systems Users"
From: ITS-Inform
Subject: HRMS Update, Issue #41, November 2009
Date: Tuesday, November 10, 2009

Posted by cstefans at 11:15 AM

SA Update, Issue #66, November 2009

The latest SA Update is on My LINC, and it contains information about:
-- Life of a Student Demonstration Now Available
-- “Advisor Center” Replaces “View My Advisees” in Faculty Business
-- BITV Live Webinar on Combined Sections Data this Thursday, November 12
-- Students and Employees Requested to Confirm Their Race and Ethnicity
-- It's Time to Check Grade Roster Access
-- Heavy System Usage During Early Registration
-- Enrollment Certification Now Available Online in Student Business

View the SA Update:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30116>

All SA Updates are on My LINC at <https://maislinc.umich.edu>. Type “SA Update” in the Search box and
click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "Student Administration Systems Users"
From: ITS-Inform
Subject: SA Update, Issue #66, November 2009
Date: Tuesday, November 10, 2009

Posted by cstefans at 10:24 AM

November 09, 2009

New Features Added to HEE212 - Process DS-2019 Data eLearning Course

You are not required to retake this course, but this is an opportunity to refresh your skills on how to prepare
a DS-2019 for an exchange visitor.

NEW FEATURES
The course includes:
-- Tips about how to an enter Exchange Visitor's personal data
-- An official, completed DS-2019 form
-- Exercises that closely resemble how you complete a DS-2019 form by using an exchange visitor's documentation
(passport, invitation letter, the J1 Exchange Visitor Information form)

Register for the HEE212 - Process DS-2019 Data eLearning course by clicking the “Register myself” link
(left side of page) at: <http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=1469>

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 2
-- E-mail: maishelpdesk@umich.edu-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "M-Pathways Users Who Enter DS-2019 Forms"
From: ITS-Inform
Subject: New Features Added to HEE212 - Process DS-2019 Data eLearning Course
Date: Monday, November 09, 2009

Posted by cstefans at 12:03 PM

November 05, 2009

NEW! Track Enrollment Trends in M-Reports

You now have access to a new feature in M-Reports designed to help you with course demand planning.

The new Enrollment tab displays campus-wide class enrollment data that allows you to easily view the overall demand for a course for the specified term(s). Data is based on the the number of students enrolled in a course for a term(s), their academic level, and academic career.

WHAT CAN YOU DO?
Deans, Curriculum Managers, and Curriculum Maintainers can use this feature
to:
-- View enrollment trends by Total Enrollment or Freshman Cohort.
-- Select the desired term(s), subject(s), and catalog number(s).
-- See academic level and academic career statistics for each term by class.
-- View enrollment trends for any school or college.

ACCESS
You were granted automatic access to this data and can view it by logging into M-Reports.(The navigation path is: University Business > Reporting > M-Reports.) Others needing this data can request access via the Online Access Request System (OARS).

LEARN MORE
Learn more about this feature and the other content areas in M-Reports.

FOR QUESTIONS OR ASSISTANCE
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Thursday, November 05, 2009 12:35 PM
To: "M-Reports Users with Enrollment Trend Reporting Access"
Subject: NEW! Track Enrollment Trends in M-Reports


Posted by hengeshl at 03:22 PM

October 26, 2009

Notify Instructors that Fall 2009 Teaching Evaluations Are Available

If your department has already ordered Fall 2009 end-of-course teaching evaluations, please notify your instructors that their evaluations are ready for review in the Faculty Center on Wolverine Access. Instructors with questions about their evaluations should contact their departments immediately.

INSTRUCTOR DOCUMENTATION
Instructors can access step-by-step procedures and a guided simulation in Faculty Business Help at: https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm.

If your department allows instructors to add questions to their teaching evaluations, please also inform them that they must add their questions before November 23. For other key dates in the teaching evaluation process and who to contact for form or template revisions, see the October 9 e-mail below.

IMPORTANT NOTES
-- Only instructors designated as a primary instructor in M-Pathways can add evaluation questions.
-- Primary instructors can add questions only to the home section of a cross-listed class.
-- The ability for a primary instructor to add questions is associated with evaluation templates. Contact the Office of Examinations and Evaluations (E&E) to change template settings.

=======Forwarded Message=======

From: Office of Evaluations and Examinations
Send: Friday, October 9, 2009
To: "M-Pathways Users with the SR Evaluation Order Role"
Subject: Please Order Fall 2009 Teaching Evaluations

Department administrative staff should complete their orders for Fall 2009 end-of-course teaching evaluations in M-Pathways by October 23, 2009.

ORDERING PROCEDURES UPDATED
Ordering procedures from the Evaluation Summary page have been modified to ensure data validity. The supporting documentation for teaching evaluation order entry has been updated to reflect the system changes:
-- Assign Teaching Evaluation Templates by Subject Area - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=26826&
-- Assign Teaching Evaluation Templates by Class - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30010
-- Modify/Delete Teaching Evaluation Orders - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30011

KEY DATES
-- October 23, 2009: Departments must complete teaching evaluation orders for regular-term classes.
-- October 24 – November 23, 2009: Primary instructors may add optional questions to their evaluation orders if permitted by department policies.
-- November 24, 2009: No further changes permitted to Fall 2009 end-of-course evaluation orders.

NEED CORE FORM OR TEMPLATE REVISIONS?
To request that Evaluations and Examinations (E&E) make revisions before you assign templates, contact Anna Shih or Jim Kulik:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

FOR ASSISTANCE OR QUESTIONS
For evaluation assistance, contact E&E:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

For M-Pathways assistance, contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: http://www.mais.umich.edu/online_help_desk/

cc: Select Student Administration Unit Liaisons

To: "M-Pathways Users with the SR Evaluation Order Role"
From: Office of Evaluations and Examinations
Subject: Notify Instructors that Fall 2009 Teaching Evaluations Are Available
Date: Monday, October 26, 2009

Posted by cstefans at 09:58 AM

October 21, 2009

Textbook Order Entry Timeline for Winter 2010

It is time to begin entering Winter 2010 textbook information into the Wolverine Access Faculty
Center or M-Pathways Textbooks pages. For important textbook order entry guidelines, please
refer to the Office of the Registrar's Winter 2010 Textbook calendar at <http://www.ro.umich.edu/calendar/wn10textbook.php>.

TEXTBOOK ENTRY DOCUMENTATION
-- For class instructors entering textbook information in the Faculty Center, click the Help
link located on the Faculty Center pages or go to .
-- For staff entering textbook information in M-Pathways, search for "textbooks" in My LINC
at <https://maislinc.umich.edu>

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "Winter 2010 Class Instructors and M-Pathways Users with the SR CLASS MAINTAINER and SR TEXTBOOK MAINTAINER Roles"
Cc: Select Student Administration Unit Liaisons, M-Pathways SR REGISTRARS OFFICE role
From: ITS-Inform
Subject: Textbook Order Entry Timeline for Winter 2010
Date: Wednesday, October 21, 2009

Posted by cstefans at 01:16 PM

October 09, 2009

Please Order Fall 2009 Teaching Evaluations

Department administrative staff should complete their orders for Fall 2009 end-of-course teaching evaluations in M-Pathways by October 23, 2009.

ORDERING PROCEDURES UPDATED
Ordering procedures from the Evaluation Summary page have been modified to ensure data validity. The supporting documentation for teaching evaluation order entry has been updated to reflect the system changes:
-- Assign Teaching Evaluation Templates by Subject Area - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=26826&
-- Assign Teaching Evaluation Templates by Class - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30010
-- Modify/Delete Teaching Evaluation Orders - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30011

SUPPORT LABS AVAILABLE
Support labs are being offered to acquaint users with the new procedures for order entry. Staff from the Office of Evaluations and Examinations and Information and Technology Services (ITS) will be available at lab sessions to:
-- Outline system enhancements
-- Answer questions
-- Assist users with order entry

To register for one of the available teaching evaluation labs, go to My LINC at https://maislinc.umich.edu and search on SRL303 Teaching Evaluation Lab.

KEY DATES
-- October 23, 2009: Departments must complete teaching evaluation orders for regular-term classes.
-- October 24 – November 23, 2009: Primary instructors may add optional questions to their evaluation orders if permitted by department policies.
-- November 24, 2009: No further changes permitted to Fall 2009 end-of-course evaluation orders.

NEED CORE FORM OR TEMPLATE REVISIONS?
To request that Evaluations and Examinations (E&E) make revisions before you assign templates, contact Anna Shih or Jim Kulik:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

FOR ASSISTANCE OR QUESTIONS

For evaluation assistance, contact E&E:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

For M-Pathways assistance, contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: http://www.mais.umich.edu/online_help_desk/

To:"M-Pathways Users with the SR Evaluation Order Role"
Cc: Select Student Administration Unit Liaisons
From: Office of Evaluations and Examinations
Subject: Please Order Fall 2009 Teaching Evaluations
Date: Friday, October 09, 2009

Posted by cstefans at 01:33 PM

September 17, 2009

Complete Your Access and Compliance Form Online

A new electronic Access and Compliance form that replaces the current paper form is now available on Wolverine Access > University Business.

Beginning today, you can complete and submit an electronic Access and Compliance (AC) form. This new electronic process offers benefits for both staff requesting access to administrative systems data, and for Access Services in processing access requests.

Benefits for University Staff
• Eliminates need to print and fax paper form.
• Enables electronic submission of form.
• Eliminates need to store paper forms.
• Provides a convenient link to the AC form on Wolverine Access > University Business <https://wolverineaccess.umich.edu/university_biz_secondary.jsp>.

Benefits for Access Services
• Reduces time required to process access requests for customers.
• Reduces storage by eliminating need to maintain paper forms.

Posted by wro at 03:12 PM

Retaining Winter 2009 Individual Response Data for Teaching Evaluations

On October 9, 2009, all teaching evaluation individual response data for the Winter 2009 term will be archived. You will no longer have access to the individual response data via Wolverine Access. Instructor Reports will remain available indefinitely.

Note: Instructors were also notified by e-mail today. View the message in the What else is happening? section of the Project
InfoCenter at (http://www.mais.umich.edu/project_infocenter/announcement_what.php?guid=20090917095816)

RETAINING DATA FOR YOUR RECORDS
-- If needed, please run the Individual Response Report or the View Instructor with Comments Report before October 9. Instructions
on running reports are available in My LINC (https://maislinc.umich.edu) Search on keyword “evaluations.”
-- To request access to archived data after October 9, 2009, or for assistance with running reports, please contact the administrative
systems Help Desk at:
---- Phone: 734-936-7000, option 4
---- Web: <http://www.mais.umich.edu/online_help_desk/>

FOR ASSISTANCE OR QUESTIONS
For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

To: "M-Pathways Users with the SR EVALUATION ORDER USER and SR EVALUATION REPORT USER Roles"
From: Office of Evaluations and Examinations
Subject: Winter 2009 Archived October 9, 2009
Date: Thursday, September 17, 2009

Posted by cstefans at 10:19 AM

Winter 2009 Individual Response Data Archived October 9, 2009

On October 9, 2009, all teaching evaluation individual response data for the Winter 2009 term will be archived. You will no longer have access to the individual response data via Wolverine Access > Faculty Business. Instructor Reports will remain available indefinitely.

RETAINING DATA FOR YOUR RECORDS
-- If needed, please run the Individual Response Report or the View Instructor with Comments Report before October 9. Instructions on running reports are available on the Faculty Business Help pages
at: <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm>.
-- To request access to archived data after October 9, 2009, or for assistance with running reports,
please contact the administrative systems Help Desk at:
---- Phone: 734-936-7000, option 4
---- Web: <http://www.mais.umich.edu/online_help_desk/>

REPORT DESCRIPTIONS
-- Instructor with Comments Report includes a combination of statistical rating results and anonymous comments of each student responding to the evaluation.
-- Individual Responses Report provides the anonymous comments and ratings of each student responding to the evaluation.
-- Instructor Report provides statistical rating results.

FOR ASSISTANCE OR QUESTIONS
For report interpretation or information on the evaluation process, contact the Office of Evaluations
and Examinations at:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

To: "WN09 Instructors with Evaluations Assigned"
From: Office of Evaluations and Examinations
Subject: Winter 2009 Individual Response Data Archived October 9, 2009
Date: Thursday, September 17, 2009

Posted by cstefans at 09:58 AM

September 14, 2009

Fall 2009 Degree Audit Data Available

Data in the Degree Audit tables in the Student Records data set and SA03 BusinessObjects universe were refreshed this weekend. E-mail notification about these refreshes will no longer be sent. Learn how to access future refresh information in the e-mail below:

The Degree Audit Data tables in the Student Records data set and the associated SA03 BusinessObjects universe were refreshed on Saturday, September 12, for Fall 2009.

Note: This is the last refresh notification e-mail you will receive. In the future, refer to the Student Records Data Set Refresh Schedule for normal refresh dates and times at:
<http://www.mais.umich.edu/reporting/datasets_refresh.html#stu>

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- Web: http://www.mais.umich.edu/online_help_desk/>

We are now Information and Technology Services (ITS). Learn more about the new organization at: http://www.its.umich.edu>

From: ITS-Inform (formerly MAIS.Inform) [its-inform@umich.edu]
To: “M-Pathways Student Records Data Set Users”
cc. Student Administration Unit Liaisons
Subject: Degree Audit Data Tables in the Student Records Data Set Are Refreshed
Sent: Monday, September 14, 2009 11:17 AM

Posted by wro at 11:28 AM

September 08, 2009

MAIS.Inform becomes ITS-Inform

On September 8, e-mails sent from MAIS.Inform will come from ITS-Inform. We will continue to archive e-mails on the Project InfoCenter.
Learn more about the new Information and Technology Services (ITS).

Posted by cstefans at 10:30 AM

August 31, 2009

Student Athletic Certification Improvements in M-Pathways (UPDATED)

M-Pathways Student Administration system improvements will help facilitate compliance with NCAA and Big Ten rules for athletic practice and participation in varsity sports.
-- A system-generated restriction for student athletes that prevents them from dropping a class, if that action would result in less than full-time registration status for the fall and winter terms. Student athletes would require an authorized signature from the Academic Support Program (ASP) to override this restriction.
-- A system-generated restriction for student athletes that prevents them from making any registration changes when a final term attestation is in place. Student athletes would require an authorized signature from the Academic Support Program (ASP) to override this restriction.
-- Alerts to the Office of the Registrar (RO) and Compliance Services Office will automatically be generated when:
---- A student athlete has been suspended for various academic reasons.
---- A 3rd, 4th, or 5th year student athlete makes a change to their academic plan.

The athletic certification process is a partnership between the Compliance Services Office, the Office of the Registrar, and Schools and Colleges.

ADDITIONAL RESOURCES
For additional information on:
-- Student athletic participation information in M-Pathways, see the ‘Add/Update and View Athletic Participation Information - Step-by-Step Procedure’ in My LINC http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=23497
-- M-Pathways Service Indicators, see the ‘Service Indicators - Quick Reference Sheet’ in My LINC http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=1131
-- Athletic participation compliance at U-M, see the Compliance Services Office – The University of Michigan web page http://www.mgoblue.com/compliance/article.aspx?id=97424

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "Select Staff from the Office of the Registrar, Compliance Services Office, and Admissions Advisory Group"
cc. Student Administration Unit Liaisons and SRCAA Advisory Group
From: MAIS.Inform [mailto:mais.inform@umich.edu]
Subject: Student Athletic Certification Improvements in M-Pathways
Date: Monday, August 31, 2009

Posted by cstefans at 10:46 AM

August 28, 2009

Summer Teaching Evaluations Reports Available to Staff

Staff can now run Spring/Summer and Summer 2009 Teaching Evaluation Reports in M-Pathways. Availability of reports and suggestions for running reports during the student registration period are included in the message below from the Office of Evaluations and Examinations. A separate e-mail was sent to instructors today.

Spring/Summer and Summer 2009 Teaching Evaluation final reports can now be run by staff in M-Pathways and by instructors in Wolverine Access, Faculty Business.

Note: Instructors were also notified by e-mail today. View the message in the What else is happening? section of the Project InfoCenter:
<http://www.mais.umich.edu/project_infocenter/what_else_home.php>

NEW REPORT
-- A new report that combines summary report data and individual comment data is now available in M-Pathways. This report is also available to instructors in the Faculty Center. View the updated ‘Run Teaching Evaluation Reports’ step-by-step procedure for more information at http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28164&.>

IMPORTANT REPORT GENERATION INFORMATION
When running reports, please keep this information in mind:
-- System enhancements require that you add a new Run Control ID for each report and ensure the server name field is equal to PSUNX. Please see the updated ‘Run Teaching Evaluation Reports’ step-by-step procedure referenced above.
-- During this time of heavy system usage, we ask that you run these reports in the M-Pathways HEODS reporting environment: Wolverine Access > University Business > Reporting > HEODS.
--Teaching evaluation data will be available in HEODS tomorrow morning.
-- Running the reports for an entire department may take several hours and will display all the results in one PDF file.
-- We recommend that you run large batches of reports in HEODS and later in the day. You can retrieve the PDF files the following morning.
-- Individual response data will only be available for a limited time. You will be notified before the individual response data is removed.

SHARED REPORTS
-- To facilitate department specific reporting needs, group reports of class medians are now available to those with access to the SA03 BusinessObjects universe. For more information, see the ‘Teaching Evaluations Data and Shared Reports Added to Student Records Data Set’ archived communication at <http://www.mais.umich.edu/project_infocenter/announcement_what.php?guid=20090518110222>

HELP DOCUMENTATION
-- Instructors access teaching evaluation reports in the Faculty Center. For details, see the Faculty Business Help pages at <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm>
-- Staff access teaching evaluation reports in M-Pathways. For details, see the documentation in My LINC (https://maislinc.umich.edu). Search on key word “evaluations.”

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

For assistance with running reports, contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: Online Help Desk

cc. Select Student Administration Unit Liaisons

From: Office of Examinations and Evaluations
Sent: Friday, August 28, 2009 9:23 AM
To: "M-Pathways Users with the SR EVALUATION ORDER Role and SR EVALUATION REPORT USER Role"
Subject: Now Available: Summer 2009 Teaching Evaluation Reports

Posted by wro at 09:42 AM

Summer Teaching Evaluation Reports Available to Instructors

Instructors can now view their Summer 2009 Teaching Evaluation Reports in Wolverine Access > Faculty Business. Details about available reports and instructions for accessing the reports are included in this message from the Office of Evaluations and Examinations.

Spring/Summer and Summer 2009 Teaching Evaluation Reports are now available in Wolverine Access, Faculty Business.

You can access three reports for each of your classes:
-- NEW! An Instructor with Comments Report: includes a combination of statistical rating results and anonymous comments of each student responding to the evaluation.
---- An Instructor Report: provides statistical rating results.
---- An Individual Responses Report: provides the anonymous comments and ratings of each student responding to the evaluation.

Note: Quantitative rating results will be available indefinitely. Student comment data will only be available for a limited period of time. You will receive notification before comment data is removed.

NAVIGATE TO REPORTS IN THE FACULTY CENTER
The basic steps to view reports are outlined below. More details are available on the Faculty Business Help pages at: <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm>

1. Verify that your browser’s pop-up blocker is turned off.
2. Select the Spring/Summer 2009 or the Summer 2009 term to view your Summer 2009 classes.
3. Click the Teaching Evaluations icon on the row of the class you wish to view.
4. Select each of the evaluation reports links to view teaching evaluation data. If no evaluation report links display, it means one of the following conditions exists:
-- No student responses were submitted.
-- The class grade roster was not posted.
-- An evaluation was not established for the class.
5. When finished reviewing, close the PDF reports.
6. Click the Return to Faculty Center link at the bottom of the page, to return to your class list for Spring/Summer 2009. If you navigate to the Faculty Center via the left-hand menu, you will return to the current term information.

SHARED REPORTS
-- Group reports of class medians are now available to those with access to Student Records data in BusinessObjects. For more information, see the ‘Teaching Evaluations Data and Shared Reports Added to Student Records Data Set’ archived communication at: http://www.mais.umich.edu/project_infocenter/announcement_what.php?guid=20090518110222>

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

For assistance with running reports, contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: Online Help Desk

cc. Select Student Administration Unit Liaisons

From: Office of Evaluations and Examinations [eande@umich.edu]
Sent: Friday, August 28, 2009 9:18 AM
To: Summer 2009 Class Instructors
Subject: Now Available: Summer 2009 Teaching Evaluation Reports

Posted by wro at 09:29 AM

August 24, 2009

ImageNow/WebNow v.6.1.6 Upgrade is Complete!

ImageNow/WebNow was successfully upgraded to v.6.1.6. WebNow is available via Wolverine Access > University Business. Visit My LINC to view updated ImageNow/WebNow documentation.

Posted by wro at 06:29 AM

August 19, 2009

SA Update, Issue #65, August 2009

The latest SA Update is on My LINC, and it contains information about:
1. Peak M-Pathways System Usage - Beginning of Fall Term
2. Changes to Race and Ethnicity
3. Do Your Students Know About the Student Center?
4. Assisting Faculty? Open Faculty Business Help Pages via My LINC
5. Help New Instructors Avoid Log in Errors

View the SA Update

All SA Updates are on My LINC. Type “SA Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "All M-Pathways Student Administration Users"
Cc: Student Administration Unit Liaisons
From: MAIS.Inform
Subject: SA Update, Issue #65, August 2009
Date: Wednesday, August 19, 2009

Posted by cstefans at 11:07 AM

HRMS Update, Issue #40, August 2009

The latest HRMS Update is on My LINC, and it contains information about:
1. Enhancements to Effort Certification
2. Important Reminders: Pay Rate Change
3. Inactive Temporary Appointments Terminated in July 2009
4. Change in FTR Start Date Logic
5. New UM-Maintained Reports Added to BusinessObjects
6. Changes to Race and Ethnicity

View the HRMS Update

All HRMS Updates are on My LINC. Type “HRMS Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 5
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "All M-Pathways HRMS Users and M-Pathways Human Resources and Payroll Data Set Users"
Cc: Human Resource Management System Unit Liaisons
From: MAIS.Inform
Subject: HRMS Update, Issue #40, August 2009
Date: Wednesday, August 19, 2009

Posted by cstefans at 09:55 AM

August 11, 2009

Fall 2009 Disbursement - Important Information

DEADLINE FOR FIRST FALL 2009 DISBURSEMENT:
The award entry deadline for the first Fall Term 2009 Financial Aid disbursement will be at 5:00 p.m., Friday, August 28, 2009, for funds delivery to students on Thursday, September 3, 2009. This applies to awards with Disbursement Plans 01 Term and 03 Monthly Special.

PENDING (ANTICIPATED) AID DEADLINE:
Awards entered by the end of business on August 13, 2009, will appear as pending aid on students' accounts.
-- Pending aid is aid that students would receive if disbursement rules are met, and is intended to pay charges on students' accounts.
-- For pending aid to be reflected on account summaries and billing statements, award entry must be completed four weeks before the term starts.
-- The “Student Billing and Due Date Planning Calendar - Fall Term 2009” details processing due dates for tasks related to the billing schedule is in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29695>

DEADLINES FOR DISBURSEMENT OVERRIDES:
A disbursement override is required when an awarding office determines a student does not need to meet a disbursement rule(s) for a Financial Aid Item Type. Disbursement override requests are due to OFA by noon on:
-- August 13, 2009, for the pending aid to display on students' fall billing statements.
-- August 28, 2009, for the beginning of Fall Term 2009 disbursement. This will ensure delivery of funds to the student on Thursday, September 3, 2009.

SPECIAL HANDLING REQUESTS FOR BEGINNING OF TERM:
Special Handling Requests must be received by Payroll no later then 5:00 p.m., on Friday, August 28, 2009.

FALL 2009 EXCEPTIONS TO DEADLINES AND FUNDS DELIVERY:
Enter awards by:
-- Friday, August 28; for funds delivery on Thursday, September 3.
-- Wednesday, September 2; for funds delivery on Tuesday, September 8.
-- Wednesday, October 7; for funds delivery on Tuesday, October 13.
-- Monday, November 23; for funds delivery on Friday, November 27.
-- Tuesday, December 15; for funds delivery on Friday, December 18.

MONTHLY STIPEND DISBURSEMENT DATES:
For Disbursement Plans 02 and 03, enter awards by:
-- Wednesday, September 16; for funds delivery on Monday, September 21.
-- Wednesday, October 14; for funds delivery on Monday, October 19.
-- Wednesday, November 11; for funds delivery on Monday, November 16.
-- Wednesday, December 9; for funds delivery on Monday, December 14.

IMPORTANCE OF EARLY AWARD ENTRY:
Departmental aid can impact a student's eligibility for need-based financial aid. It is very important that you enter departmental aid in advance of fund disbursement in order to:
-- Provide OFA with time to adjust aid packages, as needed
-- Prevent disbursement delays for students' need-based aid
-- Ensure students receive their funds at the beginning of the term to cover critical costs, such as book and supply purchases and living expenses

FINANCIAL AID FORMS AND INSTRUCTIONS:
To obtain resources related to these reminders, visit: <http://www.mais.umich.edu/student/faforms.html>

FOR ASSISTANCE OR QUESTIONS:
Contact OFA at: sfps@umich.edu.

To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards"
CC: Student Administration Unit Liaisons
From: Office of Financial Aid
Date: Tuesday, August 11, 2009
Subject: Fall 2009 Disbursement - Important Information

Posted by cstefans at 08:18 AM

August 10, 2009

M-Pathways Race/Ethnicity Changes Effective August 10

Changes to tables that store race and ethnicity data in M-Pathways were made to comply with new federal reporting requirements defined in the Higher Education Opportunity Act of August, 2008. This act requires all postsecondary institutions to collect and report data on race and ethnicity in a substantially different manner than reviously reported.

These changes apply to both the production and HEODS reporting environments. You will still be able to run your existing queries, but the query results returned will change.

Changes include:
-- Structure changes to existing tables
-- Modifications to Ethnic Group values
-- Use of Primary Indicator
-- New table views

RESOURCES
-- For details about these changes see Race and Ethnicity Tables - Overview of Changes in My LINC at: <http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29725>
-- Find details about Race/Ethnicity modifications in the U-M Data Warehouse in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29707>
-- Find information about the new IPEDS Race/Ethnicity data collection and reporting approach at:
<http://www.provost.umich.edu/reports/FAQ_Race_and_Ethnicity.pdf>
<http://www.provost.umich.edu/reports/RaceEthnicityDataCollection.pdf>

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "PS Query and Remote Data Access Users Who Use Race/Ethnicity Data"
CC: MAIS Unit Liaisons
From: MAIS.Inform
Subject: M-Pathways Race/Ethnicity Changes Effective August 10
Date: Monday, August 10, 2009

Posted by cstefans at 08:22 AM

August 07, 2009

Suppressing Central Printing of GPRs and SOAs

After careful consideration and evaluation, we've decided to discontinue the central printing and distribution of Gross Pay Registers (GPRs) and Statements of Activity (SOAs) in lieu of online reporting. The last centrally printed and distributed GPRs and SOAs will be for the months ending September 30, 2009 and December 31, 2009, respectively.

In various budget forum discussions across campus over the past year, including the Provost's Prudence Panel, discontinuing centrally printed and distributed reports was frequently suggested as a good opportunity for cost savings. In addition, the move to online GPRs and SOAs will support the university's green initiatives. Given the convenient online ways that are currently available to access and view GPR and SOA data, many units across campus, in fact, have already voluntarily suppressed central printing of these reports in an effort to reduce costs and benefit the environment.

In the near future, you'll begin receiving detailed information about this project, including the timing of the rollout and the different options that are available to you to get your GPRs and SOAs. These options, which include M-Pathways, Business Objects and others, will allow you to get your GPR and SOA data much faster than waiting for the actual printed reports to arrive.

Our team is committed to making this change as seamlessly as possible, with minimal impact to you and your department.
If you have any questions or would like more information, please don't hesitate to contact me. Thank you for your support of our efforts to be good stewards of the university's financial resources and for taking steps to positively impact the environment.

To: "Hardcopy GPR Recipients; Hardcopy SOA Recipients; BAG; SAPOCs; Financial and HRMS Unit Liaisons"
From: Cheryl L. Soper, Controller & Director of Financial Operations
Subject: Suppressing Central Printing of GPRs and SOAs
Date: Friday, August 07, 2009

Posted by cstefans at 03:56 PM

August 06, 2009

Prepare for August 2009 ImageNow/WebNow v.6.1.6 Upgrade

Work is underway to upgrade ImageNow/WebNow to version 6.1.6. While there are “look and feel” changes, the basic functionality is the same. No new functionality will be delivered at this time.

UPGRADE TIMELINE
The upgrade will take eleven days and is scheduled for:
-- 5:00 p.m., Friday, August 14 - 6:00 a.m., Monday. August 24
-- ImageNow/WebNow v.6.1.6 available, Monday, August 24

WHAT YOU SHOULD KNOW
-- All users can view existing documents during the upgrade using the current version of WebNow with one exception: 5:00 - 9:00 p.m., Friday, August 14, to allow for completion of pre-upgrade tasks.
-- Please review the 'Change Applets in WebNow' procedure prior to accessing WebNow for the first time for information that can make using WebNow more efficient. View the procedure in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29676>

ImageNow Scanners:
-- Please do not scan documents during the upgrade. To do so means that you will have to rescan them after the upgrade is complete.
-- Document Imaging will maintain their regular pickup schedule to allow time to prepare documents for scanning once the system is available.
---- If you need immediate access to specific documents during the upgrade, we suggest you keep them at your location and submit them to us at the regular pickup time on Friday morning, August 21.

ACCESS AND NEW WORK/ENHANCEMENT FREEZE
-- Access freeze August 10 - 24: Requests for ImageNow/WebNow access submitted during this time will be processed after August 24.
-- New Work/Enhancements freeze now through August 24: Requests for new work or enhancements to existing documents submitted during this time will be processed after August 24.

STAY INFORMED
-- Find information about version 6.1.6 under the ImageNow and WebNow subcategory in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/taxonomy/TAX_NodeDetails.asp?RootNodeID=-1&UserMode=0&Action=show&NodeID=308>

Watch for upgrade announcements on:
-- Wolverine Access <https://wolverineaccess.umich.edu/uPortal/render.userLayoutRootNode.uP>
-- The What else is happening? page on the Project InfoCenter <http://www.mais.umich.edu/project_infocenter/what_else_home.php>
-- Citrix (for ImageNow users)
-- The Document Management and Imaging page <http://www.mais.umich.edu/docimaging/upgrade_form.html>


FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "ImageNow/WebNow Users"
CC: MAIS Unit Liaisons
From: MAIS.Inform
Subject: Prepare for August 2009 ImageNow/WebNow v.6.1.6 Upgrade
Date: Thursday, August 06, 2009

Posted by cstefans at 03:28 PM

August 03, 2009

Ethnicity/Race Reporting Changes Coming Soon To Student Administration and Human Resource Data Sets

Modifications related to new federal race/ethnicity reporting requirements will be applied to M-Pathways Student Administration and Human Resource data sets on August 10, 2009.

ACTION ITEM
Please forward this e-mail to additional staff in your department who may need to know about these changes.

RACE/ETHNICITY MODIFICATIONS
Modifications will be made in response to the Higher Education Opportunity Act passed August 14, 2008, that requires all Postsecondary institutions to collect and report data on race and ethnicity in a substantially different manner than previously reported. Changes include:
-- Values in the Ethnic Group fields
-- New race/ethnicity reporting fields in several Student Administration data sets and their related BusinessObjects universes

TIMELINE
Changes will go into effect:
-- August 10, 2009, for Admissions Roster, Recruiting and Admissions and Student Records data sets.
-- August 14, 2009, for Financial Aid/Student Financials and the Human Resource data sets.
-- For all other impacted Student Administration and Human Resource data sets, the changes will be reflected the next time they are scheduled to be refreshed. View refresh schedules at:
http://www.mais.umich.edu/reporting/datasets_refresh.html#stu

RESOURCES
-- Details about upcoming changes to the data sets are on the MAIS website and in My LINC
-- Updated data dictionaries for the following data sets will be available on August 10:
Recruiting and Admissions, Student Records, Financial Aid/Student Financials and Admissions Snapshot.
Updates to other data dictionaries are not required.
-- Find information about the new IPEDS Race/Ethnicity data collection and reporting approach at:
<http://www.provost.umich.edu/reports/FAQ_Race_and_Ethnicity.pdf>
<http://www.provost.umich.edu/reports/RaceEthnicityDataCollection.pdf>


FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "M-Pathways Student Administration and Human Resource Data Set Users"
From: MAIS.Inform
Subject: Ethnicity/Race Reporting Changes Coming Soon To Student Administration and Human Resource Data Sets
Date: Monday, August 03, 2009

Posted by cstefans at 03:16 PM

July 22, 2009

BusinessObjects XI 3.1 Upgrade Coming August 17

Information to share and help prepare for the upgrade from BusinessObjects version XI Release 2 (XI R2) to version XI 3.1
-- Implementation is tentatively scheduled for August 17, 2009.
-- Access to version XI 3.1 will continue to be via Wolverine Access (https://wolverineaccess.umich.edu)

IMPORTANT DATES
-- July 28, close of business: No changes will be made to reports in the UM-Maintained Reports folder after this date.
-- After August 11, close of business:
---- No changes will be made to BusinessObjects universes.
---- Any changes to items in the User Shared folder will not be saved.
---- Any changes made to your Inbox or Favorites will not be saved.
---- Access requests can be submitted after this date but will not be processed until after the upgrade.
-- August 17, 8:00 a.m.: Version XI 3.1 is available.

WHAT YOU CAN DO TO PREPARE
Please review and delete old or unused Inbox and personal Favorites items by August 10. This will help to ensure that obsolete items are not migrated to the new system.

BUSINESSOBJECTS XI 3.1 BENEFITS
-- Both InfoView and WebI access continue to be supported.
-- Enhanced report formatting capabilities for InfoView users that allows you to format text, columns,
and layout. Visit My LINC (https://maislinc.umich.edu) closer to implementation for details on changes.

ADDITIONAL INFORMATION
Resources available on Monday, August 17:
-- Plan on registering now and attending the BOTV Live webinar on What's New in BusinessObjects XI 3.1
on August 17. Visit My LINC to register for the session at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29675
-- Getting Started Guide on My LINC.

NEXT STEPS
-- Watch for upgrade announcements on Wolverine Access (https://wolverineaccess.umich.edu) and the What
else is happening? page on the Project InfoCenter (http://www.mais.umich.edu/project_infocenter/what_else_home.php)
as we get closer to implementation.
-- BusinessObjects-related web updates are currently in progress.

FOR QUESTIONS OR ASSISTANCE
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "U-M Data Warehouse BusinessObjects Users and MAIS Unit Liaisons"
From: MAIS.Inform
Subject: BusinessObjects XI 3.1 Upgrade Coming August 17
Date: Wednesday, July 22, 2009 11:14 AM

Posted by cstefans at 11:18 AM

July 20, 2009

Student Records Data Warehouse Support Labs Available

The Registrar's Office is offering labs on August 10, 11, and 13 to provide support in using the M-Pathways Student Records and/or Third Week Count data sets and their related BusinessObjects universes (SA03, SA05). These Data Warehouse Support Labs are designed to assist individual users in creating and/or modifying their own queries, answer specific questions, and address concerns.

PREREQUISITES
To participate, users must have access to the Student Records and/or Third Week Count data sets, and also have a valid BusinessObjects ID and password. Users must also complete the associated eLearning courses listed below prior to attending the lab.

Student Records data set eLearning courses-
-- SRE003 Introduction to the Student Records Data Set:
<https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=25780&CallerURL=/maislinc/lang-en/taxonomy/TAX_Search.asp?UserMode=0&NodeID=0&SelectedNodeID=0&VSC=ItemName&VSO=A&SourceRef=-1&DispMode=normal&AdvType=0&SearchStr=sre003&See=Search>

-- SRE013 Modifying a UM-Maintained Student Records Data Set Report:
<https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=25781>

-- SRE023 Using the Academic Record, Enrollment, and Academic Degree Folders in the Student Records Data Set:
<https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=25903>

-- SRE033 Using Course, Class, Transfer Credit, Personal, Test, and Other Data in the Student Records Data Set:
<https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=25935>

Third Week Count data set eLearning course-
-- SRE004 Introduction to the Third Week Count Data Set:
<https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=1223&CallerURL=/maislinc/lang-en/taxonomy/TAX_Search.asp?UserMode=0&NodeID=0&SelectedNodeID=0&VSC=ItemName&VSO=A&SourceRef=-1&DispMode=normal&AdvType=0&SearchStr=sre004&See=Search>

LAB DATES and TIMES
Monday, August 10:
8:00 - 10:00 a.m.
10:00 a.m. - noon
12:30 - 2:30 p.m.

Tuesday, August 11:
8:00 - 10:00 a.m.
10:00 a.m. - noon
12:30 - 2:30 p.m.

Thursday, August 13:
8:00 - 10:00 a.m.
10:00 a.m. - noon
12:30 - 2:30 p.m.

REGISTRATION
To sign up for a lab, please e-mail Candace Adams at candya@umich.edu. Please indicate your preferred date and time, specific information about the things with which you need help, and if you need directions. When you come to the lab, please bring your data dictionaries with you.

All labs will be held in the Registrar's Office at 500 S. State Street (1210 LSA Bldg). Each lab session can accommodate up to two individuals. You can sign up for a lab up to three days before the lab session if space is still available. If you have additional questions, please call Candace Adams at (734) 647-3621.

To: "M-Pathways Student Records and Third Week Count Data Set Users"
From: MAIS.Inform
Subject: Student Records Data Warehouse Support Labs Available
Date: Monday, July 20, 2009


Posted by cstefans at 02:08 PM

Textbook Order Entry Deadline July 28, 2009

The deadline to enter Fall 2009 textbook information into the Wolverine Access Faculty Center or M-Pathways Textbook page is July 28, 2009. Entering textbook information by this date ensures orders will be processed at participating bookstores and textbooks will be available for students by the start of the Fall 2009 term. For important Fall 2009 textbook order entry guidelines, please refer to the Office of the Registrar's Fall 2009 Textbook calendar at <http://ro.umich.edu/calendar/fa09textbook.php>.

TEXTBOOK ENTRY DOCUMENTATION
-- For class instructors entering textbook information in the Faculty Center, click the Help link located on the Faculty Center pages or go to <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_textbooks.htm>.
-- For staff entering textbook information in M-Pathways, search for “textbooks” in My LINC at <https://maislinc.umich.edu>.

M-PATHWAYS REPORTS FOR STAFF
M-Pathways reports allow staff to view textbook information entered for selected classes or a list of classes with no textbook information. For more information, see the “Run Textbook Reports Step-by-Step Procedure” in My LINC at <https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28952>.

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "Fall 2009 Class Instructors and M-Pathways Users with the SR CLASS MAINTAINER and SR TEXTBOOK MAINTAINER Roles"
From: MAIS.Inform
Subject: Textbook Order Entry Deadline July 28, 2009
Date: Monday, July 20, 2009

Posted by cstefans at 10:34 AM

July 09, 2009

Financial Aid Disbursement Calendar for Aid Year 2010

The new “Financial Aid Disbursement Calendar for Aid Year 2010” is now available.
Select “2009-2010 Disbursement Calendar” from the bottom of the Financial Aid Forms and Instructions page on the MAIS website at:
<http://www.mais.umich.edu/student/faforms.html>

The calendar includes charts for each Disbursement Plan, with the anticipated financial aid disbursement dates for the 2009-2010 academic year. Each date represents the earliest date on which funds can be disbursed. As in the past, the calendar indicates exceptions to award entry deadlines and funds delivery dates.

AWARD ENTRY NOTES:
-- It is important to review the calendar for changes to award entry deadlines, particularly if you enter monthly stipends.
-- If you enter awards for a specific Disbursement ID AFTER the disbursement date has passed, funds will be disbursed on the next weekly cycle.
-- Students will be able to view their anticipated (pending) aid before the actual disbursements occur.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu

To: "M-Pathways Users Who Enter or Monitor Financial Aid Awards"
Subject: Financial Aid Disbursement Calendar for Aid Year 2010 Available
From: MAIS.Inform
Date: Thursday, July 09, 2009

Posted by cstefans at 11:22 AM

July 08, 2009

Tuition-Valued Awards Updated with Re-Budgeted Tuition Values

The Regents approved the actual tuition rates for the 2009-2010 cademic year at their June meeting. This enabled the following tasks to be completed in M-Pathways:

-- Financial aid budgets have been updated with the actual tuition rates. The tuition component of each student's financial aid budget is calculated based on full-time attendance.

-- Tuition-valued awards that were entered prior to June 22, 2009, or Aid Year 2010, have been updated based on the new rates. A tuition-valued award has its amount calculated automatically based on the value in the "Calc Flag" field. Tuition-valued awards entered on or after June 22, 2009, were calculated automatically with the updated tuition rates.

-- Awards entered after August 13, 2009, will not appear as aticipated (pending) aid on students' accounts. Please communicate accordingly with your students. Anticipated aid is aid that students would receive if disbursement rules are met, and is intended to pay charges on students' accounts.

-- The first posting to students' accounts for actual tuition charges for Fall 2009 for most students will begin on August 7, 2009. It will be calculated nightly thereafter based on student enrollment activity.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk>


To: "M-Pathways Users Who Enter or Monitor Financial Aid Awards"
Subject: Tuition-Valued Awards Updated with Re-Budgeted Tuition Values
From: MAIS.Inform
Date: Wednesday, July 08, 2009

Posted by cstefans at 03:14 PM

June 16, 2009

Updated Classroom Utilization Reports

To aid in room scheduling and usage evaluation, the following BusinessObjects reports have been updated:
-- SM01 Classroom Utilization by Dept or Dept Group for Term or Date Range
-- SM01 Classroom Utilization by Bldg for Term or Date Range

NOW, BOTH REPORTS:
-- Display all active rooms, regardless of utilization status, allowing you to better evaluate opportunities
for room use for the term or date range.
-- Can be run by Event Type (e.g, CRSE, CURR, NONC) to limit the results to a specific usage.
-- Contain a “Meetings” tab that lists details for classes/events occurring in each room (24 hours/7 days).

“AT-A-GLANCE” UTILIZATION DATA
Each report offers options to quickly view room utilization data for the specified term or date range:
-- The “Overall Utilization” charts in the Classroom Utilization by Dept or Dept Group reports show the seat or time utilization goal for the rooms and the variance from that goal.
-- The “High and Low” tab in the Classroom Utilization by Bldg report lists rooms by time utilization
percentage.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

Check out the look and feel of the NEW Wolverine Access. Make it your default Gateway: http://wolverineaccess.umich.edu/uPortal/render.userLayoutRootNode.uP.

Keywords: Classroom Utilization

To: "Space Management BusinessObjects Users"
Subject: Updated Classroom Utilization Reports
From: MAIS.Inform
Date: Tuesday, June 16, 2009

Posted by cstefans at 03:12 PM

May 29, 2009

Retrieve Supervisor ID Data with New M-Pathways Functionality

The data/report used to upload an employee's supervisor is now available on the Supervisor ID Data Selection page in M-Pathways. The BusinessObjects report previously used to retrieve Supervisor ID data is no longer available.

The new Supervisor ID Data Selection page:
-- Allows retrieval of real-time data that can be used by the Supervisor ID upload process
-- Can be found through the same navigation as the Supervisor ID upload process:
Menu > Workforce Administration > Collective Processes >Supervisor ID Data Selection
-- Please note, as part of this enhancement, the Employee Supervisor Upload page name has been changed to Supervisor ID Upload.

RESOURCES
Uploading Employee Supervisor Information Reference Document: <http://maislinc.umich.edu/mais/pdf/HR_UAW_supvID_RD.pdf>

FOR QUESTIONS OR ASSISTANCE
Contact the Help Desk:
-- Phone: 734-936-7000, 5
-- E-mail: maishelpdesk@umich.edu

Keyword: Supervisor ID

From: MAIS.Inform
Sent: Friday, May 29, 2009
To: "M-Pathways HR Total Appointment View User"
Subject: Retrieve Supervisor ID Data with New M-Pathways Functionality

Posted by cstefans at 09:14 AM

May 27, 2009

BusinessObjects Web Intelligence (WebI) Upgrade Postponed

The BusinessObjects upgrade tentatively scheduled for June 1, 2009, is postponed until later this summer. The decision to delay was made in response to performance issues identified during system testing. We have received fixes for these issues but want to ensure that adequate time is available for testing before proceeding with the upgrade.

WHAT YOU NEED TO KNOW
-- The June 1, BOTV episode, “What’s new in XI R3,” is cancelled and will be rescheduled closer to the new implementation date. You will receive a cancellation notice soon if you registered for this session.
-- The freeze on BusinessObjects access requests has been lifted until further notice.

We’ll notify you soon after a new implementation date is selected. Thank you for your patience.

FOR QUESTIONS
Contact the MAIS Help Desk
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

Keywords: BusinessObjects Upgrade

To: U-M Data Warehouse BusinessObjects Users and MAIS Unit Liaisons
From: MAIS.Inform
Date: May 27, 2009
Subject: BusinessObjects Web Intelligence (WebI) Upgrade Postponed

Posted by wro at 10:25 AM

May 19, 2009

Order Teaching Evaluations for Spring, Spring/Summer, and Summer 2009

Department administrative staff should now complete their orders for Spring, Spring/Summer, and Summer 2009 teaching evaluations in the M-Pathways system.

After completing your orders, please let your instructors know that their evaluations are ready for review in the Faculty Center of Wolverine Access. Also, where department policy allows, primary instructors may add questions to their evaluation forms after department orders are complete, but all additions must be made by the Key Dates outlined below. Instructors with questions about their evaluations should contact their departments immediately.

If any of the core forms (or templates) used by your department need to be revised for these terms, you should ask Evaluations and Exams (E&E) to make the revisions before you assign the templates. You may contact Anna Shih or Jim Kulik by phone at 734-764-3497 or by e-mail at EandE@umich.edu.

KEY DATES
-- June 9, 2009: Last day changes are allowed to Spring 2009 TQ evaluation orders.
-- August 4, 2009: Last day changes are allowed to Spring/Summer 2009 TQ evaluation orders.
-- August 4, 2009: Last day changes are allowed to Summer 2009 TQ evaluation orders.

FOR ASSISTANCE OR QUESTIONS
Ordering procedures are unchanged from previous terms. If you need further information
on ordering procedures, search on “Teaching Evaluations” in My LINC at <https://maislinc.umich.edu>.

For evaluation assistance, contact E&E:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

For M-Pathways assistance, contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu

From: Office of Evaluations and Examinations
Sent: Tuesday, May 19, 2009
To: "M-Pathways Users with the SR Evaluation Order Role"
Cc: Select Student Administration Unit Liaisons

Posted by cstefans at 09:44 AM

May 18, 2009

Teaching Evaluations Data and Shared Reports Added to Student Records Data Set

To facilitate department specific reporting needs, teaching evaluation data has been added to the Student Records data set and the associated SA03 BusinessObjects universe in the U-M Data Warehouse.

SHARED REPORTS:
Group reports of class medians are now available to those with access to the BusinessObjects SA03 universe. The reports include median results for every question, instructor, and class and are available in Public Folders > User-Shared > Office of Evaluations and Examinations.
-- Eval Summary by Department Code
-- Eval Summary by Median Group
-- Eval Summary by Subject

DATA INCLUDED:
-- New teaching evaluation tables are located in BusinessObjects in Stand Alone Folders > Class > Evaluations. Refer to the updated Student Records Data Dictionary at http://www.mais.umich.edu/reporting/studentdatasets.html#sr.
-- Evaluation data collected via the online teaching evaluation system beginning with the Fall 2008 term.
-- Summary statistical data, including medians and quartiles, for each class, instructor, and question. Individual rating and comment data is not included.

DOCUMENTATION RESOURCES:
The following documents are available on My LINC at https://maislinc.umich.edu.
-- Student Records Data Set in the Data Warehouse - Quick Reference includes a summary of the Student Records data set.
-- BusinessObjects InfoView and WebI Resources – Web Page includes links to important training resources for BusinessObjects users.

DATA SET ACCESS
If you do not have, but would like access to the Student Records data set, see ‘How to Request Access’ on the MAIS System Access page at http://www.mais.umich.edu/access/index.html.

FOR ASSISTANCE OR QUESTIONS
For data-related questions, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

For system-related questions contact the MAIS Help Desk:
-- Phone: 734-937-7000, option 7
-- E-mail: maishelpdesk@umich.edu

cc. Student Administration Unit Liaisons

From: MAIS.Inform
Sent: May 18, 2009
To: "M-Pathways Users with the SR EVALUATION ORDER USER and SR EVALUATION REPORT USER Roles and M-Pathways Student Records Data Set Users"

Posted by wro at 11:02 AM

2010 Budgeting and 2008 Disbursement Information

BUDGETING FOR AID YEAR 2010:
Budgeting is complete for continuing students for Fall 2009 and Winter 2010. Departments can begin entering their tuition-valued awards. A tuition-valued award has its amount calculated automatically by M Pathways based on the budgeted tuition/fee charges selected in the "Calc Flag" field. It is important to note the following about the amount of a tuition-valued award:
-- It assumes full-time attendance.
-- It is an ESTIMATED value until the Regents approve rates for tuition and fees in June 2009.

When the approved rates are budgeted in M-Pathways, OFA will update the amounts of previously entered tuition-valued awards to reflect the approved rates.

BATCH DISBURSEMENT COMPLETED FOR AID YEAR 2008:
The weekly batch disbursement process that applies financial aid to student accounts and distributes refunds via payroll will no longer include awards for Fall 2007 through Summer 2008. You may still enter or submit awards for those terms, but you will need to request a manual override for each award that needs to be disbursed.

If applicable, a refund will be distributed to the student in the next weekly payroll cycle after the disbursement override is completed. To request a disbursement override, please e-mail OFA at sfps@umich.edu and include:
-- "DISBURSEMENT OVERRIDE" in the subject line
-- Student's name and UMID
-- Financial Aid Item Type number and description
-- Aid year and term of the award
-- Reason for disbursement override (e.g., batch disbursement ended)

FOR ASSISTANCE OR QUESTIONS
Contact OFA at 763-4303 or send e-mail to sfps@umich.edu.

From: Office of Financial Aid [mais.inform@umich.edu]
Sent: May 18, 2009
To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards"
Subject: 2010 Budgeting and 2008 Disbursement Information
Keywords: Financial Aid, 2010 Budgeting, 2008 Disbursement

Posted by wro at 08:35 AM

May 15, 2009

Enhancements to Student Records Data Set

Enhancements were recently made to the Student Records data set and the associated BusinessObjects universe (SA03) in the U-M Data Warehouse. These enhancements include:

1) CRS_TOPIC_DESCRLONG field added to CRSE_TOPIC table
Schools/colleges that use the optional class Long Description (DESCRLONG) field in M-Pathways can now use the field to facilitate school/college specific reporting (i.e., LSA class sub-titles.)

2) SCHED_PRINT_INSTR field added to CLASS_INSTR table
This field can be used to indicate whether the class instructor(s) name appears in the schedule of classes.

3) DEPT_GRP and CAMPUS_EVENT_NBR fields added to CLASS_TBL table
The following fields allow for more detailed space management reporting.
-- DEPT_GRP
-- DEPT_GRP_DESCR
-- DEPT_GRP_VP_AREA
-- DEPT_GRP_VP_AREA_DESCR
-- DEPT_GRP_CAMPUS
-- DEPT_GRP_CAMPUS_DESCR
-- CAMPUS_EVENT_NBR

4) New fields added to the CLASS_TBL table
The following fields allow for detailed reporting on combined sections when working with space management and teaching evaluation data.
-- CLASS_HOME_IND_CD
-- CLASS_DESCR254
-- TOTAL_ENRL_CAP
-- TOTAL_ENRL_TOT
-- TOTAL_WAIT_CAP
-- TOTAL_WAIT_TOT
-- OVERALL_ENRL_STAT

DATA DICTIONARY
The updated Student Records Data Dictionary is available on the MAIS Web site at: <http://www.mais.umich.edu/reporting/studentdatasets.html>.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

cc. Student Administration Unit Liaisons

From: MAIS.Inform [mailto:mais.inform@umich.edu]
Sent: Friday, May 15, 2009
To: "M-Pathways Student Records Data Set Users"
Subject: Enhancements to Student Records Data Set
Key words: Student Records Data Set

Posted by cstefans at 09:29 AM

BusinessObjects Web Intelligence Upgrade Coming June 2009

We wanted to let you know that work is underway to upgrade the current version of BusinessObjects. Implementation is tentatively scheduled for June 1, 2009.

WHAT’S NEW?
This new version retains all the functionality of the current version, delivers new report formatting functionality for InfoView users, and supports use of Safari and Firefox browsers for Macintosh users.

WHAT YOU NEED TO KNOW
-- No outage during normal hours of operation for BusinessObjects is expected.
-- There will be a freeze on BusinessObjects access requests beginning Wednesday, May 27, through Friday, May 29. Users can still submit requests through OARS but those requests will not be processed until the upgrade is complete.
-- Any changes you make to reports in your Favorites after 12:01 a.m., Thursday, May 28, will not be carried forward to the new environment.
-- Default user preferences will be set for all users as of Monday, June 1. Any custom preferences you have set (such as the number of reports to display per screen) will likely need to be reapplied.
-- After June 1, please review any reports you run which are not UM-Maintained Reports to make sure they return the expected results.

NEXT STEPS
-- Plan to join us on June 1, 2:00 – 2:45 p.m., for a new BOTV episode on What’s New in XI R3. Register now on My LINC. For those who are unable to attend, a recording of the episode will be available later that day for viewing at your convenience.
-- Watch for e-mail, Wolverine Access and MAIS Project InfoCenter announcements with additional information about available training and support materials beginning in June.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

Keyword: BusinessObjects Upgrade

To: U-M Data Warehouse BusinessObjects Users and MAIS Unit Liaisons
From: MAIS.Inform
Date: May 15, 2009
Subject: BusinessObjects Web Intelligence (WebI) Upgrade Coming June 2009

Posted by wro at 09:12 AM

May 13, 2009

New Archive Impacts on Reported and Payable Time

Effective May 16, 2009, Reported and Payable Time will be archived in M-Pathways after 7 months instead of 13 months. This is designed to improve the performance of the Time Administration process.

The Timesheet web page may be used to view Reported Time for 7 months. It continues to be used to enter Normal Prior Period Adjustments for up to 6 prior months.

NEW HEODS QUERIES
Four new queries in HEODS are now available to review Reported and Payable Time from July 1, 2001 through the present:
-- Reported Time by Employee ID: ODS_MTL_RPTD_TIME_EMPL_ARC
-- Reported Time by Static Group: ODS_MTL_RPTD_TIME_GROUP_ARC
-- Payable Time by Employee ID: ODS_MTL_PAYABLE_TIME_EMPL_ARC
-- Payable Time by Static Group: ODS_MTL_PAYABLE_TIME_GROUP_ARC

Note: The queries by Employee ID run much faster than the queries by Static Group.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu

To: Electronic Timekeepers and Time Approvers
From: MAIS.inform
Date: May 13, 2009
Subject: New Archive Impacts on Reported and Payable Time


Posted by wro at 12:13 PM

May 05, 2009

Free e-Waste Recycling May 9

Drive-through and drop off old or unused electronics from 9:00 a.m.-2:00 p.m. at Pioneer High School (Main St. Entrance), 601 W. Stadium Blvd., Ann Arbor. Ann Arbor Public Schools and the Climate Savers Computing Initiative @ the University of Michigan (CSCI @ U-M), and other local partners are sponsoring a series of e-Waste Recycling Events in Ann Arbor, Dearborn and Flint.

Accepted materials include:


See a complete list of materials.

Recycling responsibly is the right thing to do

It's open to the general public


Save our land and water systems and responsibly recycle your e-waste

Posted by cstefans at 02:35 PM

May 01, 2009

Take another look at eReconciliation and the RTF Toolkit!

M-Pathways eReconciliation now includes links to Payroll, Benefits, and Student Financials transaction detail!

Fully reconcile your Statements of Activity online by using eReconciliation to:
-- View transaction detail for all journals (e.g., Payroll, Vouchers).
-- Mark transactions as reconciled at the summary or detailed level.
-- Annotate transactions to provide unit information.
-- Obtain reports displaying reconciled/annotated transaction data.

5,782 payroll, benefit, and student financials transactions were marked as reconciled in the first week this detail was available. To date, your colleagues have reconciled over 287,000 lines on their SOAs using eReconciliation.

INDIVIDUALIZED DEMOS AVAILABLE
MAIS Financial BSAs and Financial Operations will work with you to determine how to use eReconciliation, RTF Toolkit options (http://www.mais.umich.edu/fin/rtf_toolkit.html), and other University reporting options to your benefit.

Join your colleagues in learning about eReconciliation and more! Contact mais.fin.contact@umich.edu to arrange your free, individualized consultation.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 3
-- E-mail: maishelpdesk@umich.edu

For additional information about the Real-Time Financials project, visit the RTF pages on the MAIS Web site at http://www.mais.umich.edu/fin/rtf.html.

To view this message in HTML format, visit http://www.mais.umich.edu/project_infocenter/what_else_home.php.

To: Department Managers, Project Administrators, and Statement of Activity Reconcilers
From: MAIS.Inform
Date: May, 1, 2009
Subject: Take another look at eReconciliation and the RTF Toolkit!

Posted by cstefans at 09:57 AM

April 30, 2009

Swine Flu Preparedness

Plans are in place to keep essential University of Michigan central IT systems and services operating as normal in the event the swine flu outbreak expands to U-M campuses. Visit the U-M’s Swine Flu Preparedness page often for general information and updates.

Posted by cstefans at 09:37 AM

April 20, 2009

Visit the New Wolverine Access Gateway!

Log in to the systems you usually use by navigating to familiar links. Explore the look and feel. Use it every day or just stop in for a visit.

New Wolverine Access Gateway

Posted by nge at 10:49 AM

April 17, 2009

New eReconciliation Transaction Detail Data Now Available

Complete your monthly Statement of Activity (SOA) reconciliation online using new comprehensive transaction detail. Access new and updated documentation and two new eReconciliation reports in My LINC.

The original e-mail is a follows:

From: MAIS.Inform
Sent: Friday, April 17, 2009 11:58 AM
To: "M-Pathways eReconciliation Users"
Subject: New: eReconciliation Detail for Payroll, Student Financials, and Imaged Journals

M-Pathways eReconciliation now offers comprehensive transaction detail to fully reconcile your Statements of Activity (SOA) online!

TRANSACTION DETAIL:
From the SOA Detail page, click the following links:
-- Expense link for a PY journal - opens the Payroll/Benefit Detail page to display Name, EmplID, ShortCode and other transaction data similar to the Gross Pay Register reports.
-- Expense link for an SFN journal - opens the Student Financials Detail page to display Name, EmplID, Item ID, and other transaction data for the SFN journals similar to the SOA Aid Disbursement Detail report.
-- Journal ID link for JU or 000 journals - opens the journal Header page.
From there, click the Imaged Document link to access available imaged documentation for that journal.

eRECONCILIATION REPORTS:
Two new detail reports have been added to the set of eRecon reports:
-- eRecon Payroll Detail
-- eRecon Student Financials Detail

RESOURCES:

New and updated eReconciliation documentation
is available in My LINC.

For information about eReconciliation and other Real-Time Financials (RTF) toolkit options, see the
RTF pages on the MAIS web site.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 3
-- E-mail: maishelpdesk@umich.edu

Want to reference this message again? Find it in the NEW MAIS Project InfoCenter.

Posted by wro at 12:57 PM

April 09, 2009

Financial Aid Disbursement Deadlines

Award entry deadlines for the Spring and Summer 2009 terms are approaching. Find forms, completion instructions, policy information and aid calendars on the 'Financial Aid Forms & Instructions' page on the MAIS web site.

The original e-mail is as follows:

From: Office of Financial Aid
Sent: Thursday, April 9, 2009
To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards
Subject: Spring-Summer Disbursement - Important Information

FIRST SPRING-SUMMER 2009 DISBURSEMENTS
Award entry deadlines for the first disbursements of Disbursement Plans 01 “Term” and 03 “Monthly Special” are the end of business on:
-- Wednesday, April 29, for delivery of Spring and Spring/Summer funds to students on Monday, May 4
-- Wednesday, June 24, for delivery of Summer funds to students on Monday, June 29

MONTHLY STIPEND DISBURSEMENT - SPRING-SUMMER 2009
For Disbursement Plans 02 and 03, enter awards by:
-- Wednesday, May 6, for funds delivery on Monday, May 11
-- Wednesday, June 3, for funds delivery on Monday, June 8
-- Tuesday, June 30, for funds delivery on Monday, July 6
-- Wednesday, August 5, for funds delivery on Monday, August 10

DISBURSEMENT OVERRIDES
A disbursement override is required when an awarding office decides a student does not need to meet a disbursement rule for a Financial Aid Item Type. The override requests are due to OFA between:
-- Thursday, April 23, and noon on Tuesday, April 28, for delivery of Spring and Spring/Summer funds on Monday, May 4
-- Thursday, June 18, and noon on Tuesday, June 23, for delivery of Summer funds on Monday, June 29

SPECIAL HANDLING REQUESTS - BEGINNING OF 2009 TERMS
Special Handling Requests must be received at the University Payroll Office no later than 5:00 p.m. on:
-- Wednesday, April 22, for Spring and Spring/Summer
-- Wednesday, June 17, for Summer

IMPACT OF SPRING/SUMMER ENROLLMENT ON DISBURSEMENT RULES:
On April 9, Financial Aid Item Types (FAITs) that require full-time enrollment for disbursement have their required credit hours reduced automatically for Spring- Summer 2009 disbursement. M-Pathways divides the minimum credit hours by two, and rounds down as needed (e.g., 9 hours revised to 4 hours).

As a result of this rule change you should:
-- Cancel Fall/Winter 2009 awards that were not disbursed because the students did not meet the Fall/Winter enrollment requirements. These awards must be cancelled by Wednesday, April 15, to prevent disbursement of these awards to students who will meet the lowered Spring/Summer credit hour requirements.

NOTE: Contact OFA by Friday, April 24, if you want to retain the Fall/Winter credit hour requirements for your Spring-Summer 2009 awards.

FINANCIAL AID FORMS AND INSTRUCTIONS:
To access resources related to these reminders, visit the MAIS web site.

FOR ASSISTANCE OR QUESTIONS
Contact OFA at sfps@umich.edu.

Posted by wro at 01:05 PM

April 02, 2009

New Negative Service Indicator in M-Pathways

A "Final High School Transcript Requested" service indicator is now available. The indicator affects a small subset of currently enrolled students and impacts their ability to enroll in classes. Additional information is available in the Student Center on Wolverine Access and in My LINC.

The original message is as follows:

From: Office of Undergraduate Admissions
Sent: Thursday, April 02, 2009 8:43 AM
To: "Select Staff and M-Pathways Users with the FA Award Entry User and FA Award View User Roles"
Subject: New Negative Service Indicator

A new negative Service Indicator called "Final High School Transcript Requested" has been added to M-Pathways. Please share this information with other affected staff in your unit.

IMPACT TO STUDENTS
This Service Indicator only impacts a small number of currently enrolled students. These students have been notified directly by the Office of Undergraduate Admissions. Students with this negative Service Indicator will not be able to enroll for classes, but may add and drop classes.

INFORMATION FOR OFFICES AND SCHOOL/COLLEGES
-- As with all student holds, information about the impact and instructions for releasing the hold is available in the Student Center through Wolverine Access.
-- Staff can view these same details on a number of M-Pathways pages.
-- Students who request assistance should be directed to the appropriate office based on the specific holds listed in the Student Center.

RESOURCE
An updated Service Indicators Quick Reference Sheet is available on My LINC

QUESTIONS ABOUT THIS NEW SERVICE INDICATOR?
Staff and students: Contact the Office of Undergraduate Admissions at (734) 764-7433
Students: Visit

cc: Select Student Administration Unit Liaisons

Want to reference this message again? Find it in the NEW MAIS Project InfoCenter.

Posted by wro at 08:58 AM

March 18, 2009

Friend ID Process Change

New & Prospective Student Business on Wolverine Access now requires the use of a uniqname rather than a Friend ID to access information beginning March 18.

The original message is as follows:

From: MAIS.Inform
Sent: Wednesday, March 18, 2009 10:03 AM
To: "Staff Who Can View and Update the Friend Account Profile"
Subject: Change to Friend ID Process as of MARCH 18, 2009

Effective today, changes have been made to the Friend account process that tighten security around the use of a Friend account ID. The newly enhanced process strictly limits the use of the Friend account ID to access the New and Prospective Student Business on Wolverine Access.

IMPACTS OF NEW PROCESS
First time, newly matriculated students have a one-day grace period to allow them to create a Campus ID (uniqname). After the grace period, these students are required to use their uniqname to access New and Prospective Student Business.
Current students and staff must use their existing uniqname to access New and Prospective Student Business.

This enhanced security may result in questions from applicants who cannot access New and Prospective Student Business using a Friend account ID. To help you assist them, there are new fields on the M-Pathways Friend Account Profile page. A procedure (see link below) has been updated to provide guidelines and more details.

NEW FIELDS ON FRIEND ACCOUNT PROFILE PAGE
-- The top of the page now includes the applicant's name, EmplID, and Campus ID/uniqname (if they have already created a Campus ID).
-- New fields have been added to the Friend Account section (lower half of the
page) that will help you determine if the student is eligible to use a Friend account or is eligible to create and use a Campus ID.
-- Earliest Term Activation and Most Recent Matriculation Date fields
-- All Wolverine Access Self-Service role(s) assigned to the applicant

UPDATED DOCUMENT
The 'View/Update a Student's Friend Account Profile Step-By-Step' procedure now
includes:
-- Details about the new Friend account process
-- Examples to help you interpret the new fields
-- Updated procedure to use the Friend Account Profile page

View the document at:

Want to reference this message again? Find it in the
NEW MAIS Project InfoCenter.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- Email: maishelpdesk@umich.edu

cc: Student Administration Unit Liaisons

Posted by wro at 09:55 AM

March 12, 2009

Student Administration Update, Issue #64

The latest SA Update is on My LINC. It contains information about an enhancement to the Student FA Package Reports, and reminders about early registration, grade roster access, and resources for helping students and faculty.

The original message is as follows:

From: MAIS.Inform
Sent: March 12, 2009
To: "All M-Pathways Student Administration Users"
Subject: SA Update, Issue #64, March 2009

The latest SA Update is on My LINC, and it contains information about:
1. Enhancement for Importing EmplIDs into Student FA Package Reports
2. Heavy System Usage During Early Registration
3. It’s Time to Check Grade Roster Access
4. Assisting Students? View Training Materials in Student Business Help Pages
5. Assisting Faculty? View Training Materials in Faculty Business Help Pages

View the SA Update:
https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28985
All SA Updates are on My LINC at https://maislinc.umich.edu. Type “SA Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu

cc. Student Administration Unit Liaisons

Posted by cstefans at 10:25 AM

Human Resource Management System Update, Issue #39

The latest HRMS Update is now available on My LINC. It contains information about uploading Supervisors IDs and enhancements to Manager Desktop.

The original message is as follows:

From: MAIS.Inform
Sent: Thursday, March 12, 2009
To: All M-Pathways HRMS Users
Subject: HRMS Update, Issue #39

The latest HRMS Update is on My LINC, and it contains information about:
1. Reminder: Delete Unchanged Spreadsheet Rows When Uploading Supervisor IDs
2. Enhancements to Manager Desktop
3. Leaving Your Desk? Remember to Secure Your Computer!

View the HRMS Update.

All HRMS Updates are on My LINC. Type "HRMS Update" in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu

Posted by wro at 09:25 AM

February 23, 2009

First 2010 Award Notices for Entering Students

The Office of Financial Aid announces the deadline to add departmental awards to the first 2010 award notices. Tuition-valued award entry also begins for entering students.

The original e-mail is as follows:
From: Office of Financial Aid
Sent: Monday, February 23, 2009
To: "M-Pathways Users Who Enter and Monitor Merit Aid Awards"
Subject: First 2010 Award Notices for Entering Students

AWARD ENTRY DEADLINE
OFA will send the first award notices for Aid Year 2009-2010 to entering students beginning the first week of March. To add your scholarships on these notices, enter your awards by the close of business on Monday, March 2, 2009.

This includes tuition-valued awards, which may now be entered in M-Pathways using the “Calc Flag” field. Scholarships entered after March 2, will be included on notifications to students at a later date.

OVERVIEW OF AWARD NOTICE PROCESS
OFA sends e-mail notifying all students when they have a financial aid award notice available. Students who have not supplied the University with a valid e-mail address will receive a paper copy of the award notice sent via U.S. Mail. Students may view and print their award notices on Wolverine Access > Student Business, or they may request a paper copy from OFA.

Entering students, who may not have their uniqname and UMICH (Kerberos) password, can establish a Friend account to log in to Wolverine Access > New & Prospective Student Business to view their award notices. Students also may authorize access for parents and others to view a selection of their financial aid data, which includes award notices.

QUESTIONS OR ASSISTANCE
Please contact OFA via e-mail at sfps@umich.edu.

Posted by cstefans at 08:18 AM

February 12, 2009

Financial Aid Award Entry Reminders for Spring-Summer 2009

The Office of Financial Aid announces the award entry deadlines for anticipated aid to appear on student account statements, and describes how to correctly enter Spring-Summer awards for proper disbursement.

The original e-mail is as follows:

From: Office of Financial Aid [mailto:mais.inform@umich.edu]
Sent: Thursday, February 12, 2009
To:"M-Pathways Users Who Enter and Monitor Financial Aid Awards"
Subject: Award Entry for 2009 Spring - Summer Terms

AWARD ENTRY REMINDERS FOR SPRING - SUMMER TERMS:
To be entered correctly, merit aid awards for the upcoming Spring, Spring/Summer, and Summer terms need values of “2009” for the Aid Year and “Non-Standard” for the Award Period.

It also is important to use the appropriate Disbursement Plan and Split Code values. If a student needs to receive funds prior to the first scheduled disbursement dates, e-mail a request for a disbursement override to OFA at sfps@umich.edu. This enables the payment to be processed for the student in the next weekly off-cycle payroll.

Do not select “Winter term disbursement” values for Spring, Spring/Summer, or Summer term awards. This could result in adjustments to students' need-based financial aid eligibility in the Winter term.

ANTICIPATED (PENDING) AID DEADLINES:
For awards to display as anticipated aid on student account statements, enter the awards by:
-- April 8, 2009, for Spring and Spring/Summer anticipated aid to display on the April 12, 2009, statements.
-- June 3, 2009, for Summer anticipated aid to display on the June 8, 2009, statements.

Instructions on how to request disbursement overrides and the “2008-2009 Aid Disbursement Calendar” are available on the MAIS web site at: <http://www.mais.umich.edu/student/faforms.html>

Note: OFA will begin sending award notices for the Spring, Spring/Summer, and Summer terms during the first week of April.

-- Want to reference this message again? Find it in the What else is happening? section of the NEW MAIS Project InfoCenter: <http://www.mais.umich.edu/project_infocenter/what_else_home.php>.

FOR ASSISTANCE OR QUESTIONS:
E-mail OFA at sfps@umich.edu


Posted by cstefans at 11:30 AM

February 09, 2009

New Admissions Roster BOTV Episode

Join Mark Davis-Craig for an informative session on modifying Admissions Roster reports to capture selected school data for applicants.

The original e-mail is as follows:

From: MAIS.Inform [mais.inform@umich.edu]
Sent: Monday, February 09, 2009 10:43 AM
To: BusinessObjects Users of Admissions Roster Data
Subject: BOTV Episode on Admissions Roster Data Set on February 12

Join us for a special episode of BusinessObjects TV (BOTV) on Thursday, February 12, at 9:00 a.m.

In this live 30-minute webinar, Mark Davis-Craig (MAIS) will demonstrate how to modify an Admissions Rosters report to eliminate high schools and schools from which the applicant didn't receive a degree. You can ask questions during the session via a chat tool. Level: Intermediate.

Register for this session at My LINC.

The recording of the session will be available in My LINC within 24 hours after the broadcast. For recordings of previous BOTV episodes and other upcoming sessions,
visit My LINC.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

Posted by wro at 11:19 AM

December 18, 2008

MAIS and ITSS Offices Closed for Holidays

Business offices will be closed for the winter break from 3:00 p.m. on Wednesday, December 24, 2008 to 8:00 a.m. on Monday, January 5, 2009; this includes the MAIS Help Desk.

MAIS-maintained systems will be available during normal hours of operation.

Limited assistance is available from MAIS during this time:

Happy Holidays from MAIS!

Posted by cstefans at 12:34 PM

December 17, 2008

Textbook Project Update & Improvements

363 staff and faculty have used the new Textbook Online Ordering tool to enter 2,831 textbooks for 1,957 classes since online ordering functionality became available. Since online textbook functionality became available on October 6, there have been many improvements for campus:

Planned improvements for 1st Quarter 2009 are:

Note: When the improvements are released, an e-mail will be sent to applicable faculty and staff.

For textbook documentation and simulations, visit My LINC and search "textbooks".

For Fall Term 2009 textbook timelines, see the Textbook Calendar on the Registrar’s Office web site.

For background information, see the 10/18/2008 Textbook functionality announcement.

Posted by cstefans at 12:29 PM

December 02, 2008

Connection Conference Materials Available Online

Presentation materials and Webcast replays of the 2nd MAIS Connection Conference are available for download. The conference showcased how units are driving efficiencies through improved use of technology.

Staff and faculty from across U-M gathered for the full day conference on November 19, from 8:00 a.m. - 5:00 p.m. at the Michigan League. The event featured 30 break-out sessions presented by 51 staff members and keynotes presentations by Tim Slottow, Executive Vice President & Chief Financial Officer; Robert Kelch, Executive Vice President for Medical Affairs; and Teresa Sullivan, Provost and Executive Vice President for Academic Affairs.

See the MAIS Connection Conference Website for more information regarding this event.

Posted by hengeshl at 02:44 PM

November 24, 2008

Shadowing available for Mac users on Wolverine Access!

Help Desk consultants can visually walk users through the necessary steps to solve a problem. Less time is needed to describe a problem and more time is available working together toward a solution. No new software is needed for Mac users to take advantage of this option. Shadowing is also available for Windows users who call the Help Desk.

Posted by cstefans at 08:52 AM

October 17, 2008

Sign-up for U-M Emergency Alerts!

Get urgent notifications in the media that works best for you. Choose from text messaging, or e-mail -- it's your choice. Visit the U-M Emergency Alert Website for more information.

Posted by wro at 04:32 PM | Comments (0)

Teaching Evaluations Go Online, Fall 2008

Assign, view, and complete teaching evaluations online. For more information, see the Teaching Evaluations Quick Reference document in My LINC.

Starting this fall, the Teaching Questionnaire (Evaluation) system coordinated by the U-M Office of Evaluations and Examinations will use an online format instead of paper forms. The process uses tools in M-Pathways, the Wolverine Access Faculty Center, and CTools to complete the following steps:

Posted by wro at 04:24 PM | Comments (0)

New Textbook Functionality in M-Pathways and CTools!

Tools in M-Pathways and CTools for entering, viewing and ordering textbooks online are available beginning October 2008. The Provost has requested that faculty enter Winter Term 2009 textbook information using these tools by October 29, 2008.

While changes can be made after this date, the early deadline will help improve the used book market and help reduce book costs for students. For more timeline information, see the Textbook Calendar on the Office of Registrar’s web site.

The Office of the Provost, MAIS, and Information Technology Central Services (ITCS) collaborated to provide the new textbook functionality.

See the Research and Recommendations Concerning the Cost of Textbooksdocument on the U-M Office of the Provost’s web site for details about the research behind the scenes that resulted in this new functionality.

Functionality includes:

Planned Textbook Functionality Release Schedule:

Note: These dates are also available on the What else is happening calendar

Posted by wro at 02:56 PM | Comments (0)