April 07, 2014

Updated Project/Grant Financial Reports in M-Reports

The monthly accounting cycle is now closed and all allocations have been updated in your Project/Grant reports in M-Reports.

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of March 2014 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

_______
This message is sent monthly to M-Report users who are assigned the “Financial Manager-Project/Grant Reports” role. To add or remove this role, speak to your unit’s financial unit liaison. A list of liaisons is available at http://www.mais.umich.edu/groups/liaisonlist.html.

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: April 7, 2014

Posted by lcsteele at 09:20 AM

March 2014 Business Closed

March business closed on Friday, April 4, 2014. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed Monday, April 7, 2014.

To run the monthly financial reports, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification email group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: March 2014 Business Closed
Date: April 7, 2014

Posted by lcsteele at 09:00 AM

March 12, 2014

DART Upgrade Postponed to May 3

Development Community Colleagues,

We want to give you an important update on the DART upgrade.

As our March target date approached and we completed our final round of testing, we uncovered a few critical items that needed additional work. It became clear that more time was needed for Blackbaud to make the necessary changes to ensure a successful roll out of the DART upgrade. After careful consideration, the DART upgrade has been pushed out 5 weeks to May 3, 2014.

As we get closer to the new implementation date, you will receive emails with additional details. In the coming weeks, we’ll send you links to short videos that demonstrate some of DART’s new functionality. The first “sneak peek” video, DART Navigation Changes, provides you a quick view of the new look and feel of DART. We look forward to working with you to continue to strengthen and improve DART. Please email any questions or concerns to us at its-dart-project@umich.edu.

Thanks,

Vikki Jablonski
Senior Director, Development Services & Strategic Solutions
The Office of University Development

Karen Isble
Senior Executive Director, Campaign, Development Services & Strategic Solutions
The Office of University Development

Larry Chaffee
Project Manager and Assistant Director, DART
Information and Technology Services

To: U-M Development Community
From: ITS DART Project[its-dart-project@umich.edu]
Subject: DART Upgrade Postponed to May 3
Sent: March 12, 2014

Posted by lcsteele at 02:09 PM

March 11, 2014

POSTPONED: U-M Data Warehouse and BusinessObjects Maintenance scheduled for March 15-17

The U-M Data Warehouse and BusinessObjects service interruption originally scheduled for March 15-17 is postponed and will be rescheduled for another weekend. We will contact you as soon as we determine a future appropriate and minimally disruptive time frame.

Action Items

We apologize for the inconvenience and thank you for your patience.


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: U-M Data Warehouse, BusinessObjects, and RDA users
From: ITS-Inform [its-inform@umich.edu]
Subject: POSTPONED: U-M Data Warehouse and BusinessObjects Maintenance scheduled for March 15-17
Sent: March 11, 2014

Posted by lcsteele at 04:49 PM

March 10, 2014

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Winter 2014 was loaded on March 7, 2014. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via email when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help


To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From:ITS-Inform [its-inform@umich.edu]
Subject: Unofficial Information Available in CRAS Data Set
Date: March 10, 2014

Posted by iversj at 11:45 AM

March 07, 2014

Attention: M-Reports Refresh Delayed Until Saturday, March 8

The monthly accounting cycle is now closed, HOWEVER, the refresh of all allocations did not complete today as anticipated. Another refresh of M-Reports is scheduled to run overnight All allocations will be updated in your Project/Grant reports in M-Reports by early morning on Saturday, March 8.

To view the financial status for your project/grants through February 2014 business close, access M-Reports on Wolverine Access at http://wolverineaccess.umich.edu/ on Saturday, March 8.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports will provide:
-- Official balances, as of February 2014 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

_______
This message is sent monthly to M-Report users who are assigned the “Financial Manager-Project/Grant Reports” role. To add or remove this role, speak to your unit’s financial unit liaison. A list of liaisons is available at http://www.mais.umich.edu/groups/liaisonlist.html.

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Attention: M-Reports Refresh Delayed Until Saturday, March 8
Date: March 7, 2014

Posted by iversj at 12:30 PM

February 2014 Business Closed

February business closed on Thursday, March 6, 2014. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed Friday, March 7, 2014.

To run the monthly financial reports, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification email group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: February 2014 Business Closed
Date: March 7, 2014

Posted by iversj at 12:30 PM

Reminder: Data Warehouse Maintenance - Update and Test Connections for Query Tools by March 15

As a reminder, the U-M Data Warehouse and BusinessObjects will be unavailable 8:00 a.m., Saturday, March 15 - 7:00 a.m., Monday, March 17. Read more about the maintenance and service interruption.

Update and Test Connections for Query Tools by March 15

If you use a query tool other than BusinessObjects to connect to the U-M Data Warehouse, you may need to configure your tool to connect to a new database name before March 15.

If you only use BusinessObjects, you will not have to do anything. Your connection will be updated automatically.

The specific changes you will need to make depend on the tool you use. You may need to ask your unit's system administrator or desktop support to assist you.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: U-M Data Warehouse, BusinessObjects, and RDA users
From: ITS-Inform [its-inform@umich.edu]
Subject: Reminder: Data Warehouse Maintenance - Update and Test Connections for Query Tools by March 15
Sent: March 7, 2014
http://its.umich.edu/help/

Posted by lcsteele at 08:47 AM

February 24, 2014

Official Information Available in Third Week Count Data Set

The Winter 2014 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on January 28, 2014, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the web at: http://www.umich.edu/~regoff/enrollment/

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Official Information Available in Third Week Count Data Set
Sent: February 24, 2014

Posted by iversj at 03:45 PM

February 07, 2014

Updated Project/Grant Financial Reports in M-Reports

The monthly accounting cycle is now closed and all allocations have been updated in your Project/Grant reports in M-Reports.

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of January 2014 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

_______
This message is sent monthly to M-Report users who are assigned the “Financial Manager-Project/Grant Reports” role. To add or remove this role, speak to your unit’s financial unit liaison. A list of liaisons is available at http://www.mais.umich.edu/groups/liaisonlist.html.

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: February 7, 2014

Posted by iversj at 09:01 AM

January 2014 Business Closed

January business closed on Thursday, February 6, 2014. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed Friday, February 7, 2014.

To run the monthly financial reports, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification email group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: January 2014 Business Closed
Date: February 7, 2014

Posted by iversj at 09:00 AM

January 29, 2014

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Winter 2014 was extracted and loaded on January 29, 2014. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Unofficial Information Available in Third Week Count Data Set
Sent: January 29, 2014

Posted by lcsteele at 09:01 AM

January 24, 2014

Official Fall 2013 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Fall 2013 are official as of January 24, 2014. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help


To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From:ITS-Inform [its-inform@umich.edu]
Subject: Official Fall 2013 Information Available in CRAS Data Set
Date: January 24, 2014

Posted by lcsteele at 09:24 AM

January 08, 2014

Updated Project/Grant Financial Reports in M-Reports

The monthly accounting cycle is now closed and all allocations have been updated in your Project/Grant reports in M-Reports.

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of December 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

_______
This message is sent monthly to M-Report users who are assigned the “Financial Manager-Project/Grant Reports” role. To add or remove this role, speak to your unit’s financial unit liaison. A list of liaisons is available at http://www.mais.umich.edu/groups/liaisonlist.html.

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: January 8, 2014

Posted by lcsteele at 09:01 AM

December 2013 Business Closed

December business closed on Tuesday, January 7, 2014. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Wednesday, January 8, 2014.

To run the monthly financial reports, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification email group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: December 2013 Business Closed
Date: January 8, 2014

Posted by lcsteele at 09:00 AM

December 06, 2013

Updated Project/Grant Financial Reports in M-Reports

The monthly accounting cycle is now closed and all allocations have been updated in your Project/Grant reports in M-Reports.

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of November 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

_______
This message is sent monthly to M-Report users who are assigned the “Financial Manager-Project/Grant Reports” role. To add or remove this role, speak to your unit’s financial unit liaison. A list of liaisons is available at http://www.mais.umich.edu/groups/liaisonlist.html.

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: December 6, 2013

Posted by iversj at 09:01 AM

November 2013 Business Closed

November business closed on Thursday, December 5, 2013. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Friday, December 6, 2013.

To run the monthly financial reports, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: November 2013 Business Closed
Date: December 6, 2013

Posted by iversj at 09:00 AM

November 07, 2013

October 2013 Business Closed

October business closed on Wednesday, November 6, 2013. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Thursday, November 7, 2013.

To run the monthly financial reports, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: October 2013 Business Closed
Date: November 7, 2013

Posted by lcsteele at 08:39 AM

Updated Project/Grant Financial Reports in M-Reports

The monthly accounting cycle is now closed and all allocations have been updated in your Project/Grant reports in M-Reports.

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of October 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

_______
This message is sent monthly to M-Report users who are assigned the “Financial Manager-Project/Grant Reports” role. To add or remove this role, speak to your unit’s financial unit liaison. A list of liaisons is available at http://www.mais.umich.edu/groups/liaisonlist.html.

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: November 7, 2013

Posted by lcsteele at 08:32 AM

November 01, 2013

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Fall 2013 was loaded on October 31, 2013. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via email when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help


To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From:ITS-Inform [its-inform@umich.edu]
Subject: Unofficial Information Available in CRAS Data Set
Date: November 1, 2013

Posted by lcsteele at 11:48 AM

October 29, 2013

Official Information Available in Third Week Count Data Set

The Fall 2013 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on September 23, 2013, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the web at:
http://www.umich.edu/~regoff/enrollment/

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Official Information Available in Third Week Count Data Set
Sent: October 29, 2013

Posted by lcsteele at 01:26 PM

October 14, 2013

Please Delete Two Inaccurate 3WC BusinessObjects Reports

For those of you that use BusinessObjects, we want to make you aware that two SA05 BusinessObjects reports are being removed from the UM-Maintained folder, because they are giving inaccurate results.

If you have a copy of one of these reports in your Favorites folder, please delete it. The reports are:

The Registrar's Office is working as quickly as possible to correct the reports and will make them available again when they are working correctly.

Please feel free to send an email to student.data.request@umich.edu if you have questions about these specific reports.

Thank you for your patience.

To: Third Week Count Data Set Users
From: Office of the Registrar [its-inform@umich.edu]
Subject: Please Delete Two Inaccurate 3WC BusinessObjects Reports
Date: October 14, 2013

Posted by lcsteele at 09:13 AM

October 07, 2013

Updated Project/Grant Financial Reports in M-Reports

The monthly accounting cycle is now closed and all allocations have been updated in your Project/Grant reports in M-Reports.

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of September 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

_______
This message is sent monthly to M-Report users who are assigned the “Financial Manager-Project/Grant Reports” role. To add or remove this role, speak to your unit’s financial unit liaison. A list of liaisons is available at http://www.mais.umich.edu/groups/liaisonlist.html.

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: October 7, 2013

Posted by lcsteele at 09:02 AM

September 2013 Business Closed

September business closed on Friday, October 4, 2013. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Monday, October 7, 2013.

To run the monthly financial reports, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: September 2013 Business Closed
Date: October 7, 2013

Posted by lcsteele at 08:54 AM

September 24, 2013

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Fall 2013 was extracted and loaded on September 24, 2013. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Unofficial Information Available in Third Week Count Data Set
Sent: September 24, 2013

Posted by lcsteele at 08:42 AM

September 09, 2013

Updated Project/Grant Financial Reports in M-Reports

The monthly accounting cycle is now closed and all allocations have been updated in your Project/Grant reports in M-Reports.

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of August 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

_______
This message is sent monthly to M-Report users who are assigned the “Financial Manager-Project/Grant Reports” role. To add or remove this role, speak to your unit’s financial unit liaison. A list of liaisons is available at http://www.mais.umich.edu/groups/liaisonlist.html.

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: September 9, 2013

Posted by lcsteele at 09:24 AM

August 2013 Business Closed

August business closed on Friday, September 6, 2013. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Monday, September 9, 2013.

To run the monthly financial reports, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: August 2013 Business Closed
Date: September 9, 2013

Posted by lcsteele at 09:09 AM

September 04, 2013

Official Spring 2013, Spring-Summer 2013, and Summer 2013 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Spring 2013, Spring-Summer 2013, and Summer 2013 are official as of September 4, 2013. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways CRAS Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Official Spring 2013, Spring-Summer 2013, and Summer 2013 Information Available in CRAS Data Set

Posted by lcsteele at 01:37 PM

August 07, 2013

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Summer 2013 was loaded on 8/6/13. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via email when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

cc: Student Administration Unit Liaisons

Posted by iversj at 03:15 PM

August 06, 2013

Updated Project/Grant Financial Reports in M-Reports

The monthly accounting cycle is now closed and all allocations have been updated in your Project/Grant reports in M-Reports.

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of July 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

_______
This message is sent monthly to M-Report users who are assigned the “Financial Manger-Project/Grant Reports” role. To add or remove this role, speak to your unit’s Financial Unit Liaison. A list of liaisons is available at http://www.mais.umich.edu/groups/liaisonlist.html.

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: August 7, 2013

Posted by iversj at 01:51 PM

July 2013 Business Closed

July business closed on Tuesday, August 6, 2013. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Wednesday, August 7, 2013.

To run the monthly financial reports, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.


To: monthendclosenotification@umich.edu

From: ITS-Inform

Subject: July 2013 Business Closed

Date: August 7, 2013

Posted by iversj at 01:45 PM

July 30, 2013

Official Information Available in Third Week Count Data Set

The Summer 2013 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on July 17, 2013, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the web at:
http://www.umich.edu/~regoff/enrollment/.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help


To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS.Inform [its.inform@umich.edu]
Subject: Official Information Available in Third Week Count Data Set
Sent: Friday, July 30, 2013

Posted by iversj at 12:11 PM

July 18, 2013

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Summer 2013 was extracted and loaded on July 18, 2013. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Sent: July 18, 2013

Posted by lcsteele at 08:24 AM

July 17, 2013

Year-End/June 2013 Business Closed

Year-end and June business closed on Tuesday, July 16, 2013. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of July 17, 2013.

To run the monthly financial reports, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: Year-End/June 2013 Business Closed
Date: July 17, 2013

Posted by lcsteele at 10:02 AM

Updated Project/Grant Financial Reports in M-Reports

The monthly accounting cycle is now closed and all allocations have been updated in your Project/Grant reports in M-Reports.

To view the current financial status for your project/grants, access M-Reports on Wolverine Access at http://wolverineaccess.umich.edu/.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of June 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: July 17, 2013

Posted by lcsteele at 09:48 AM

July 09, 2013

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Spring/Summer 2013 was loaded on 7/8/13. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via email when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

cc: Student Administration Unit Liaisons

Posted by lcsteele at 10:37 AM

June 26, 2013

Enhancements to Real Time Financials Toolkit

Greetings!
ITS is pleased to announce the following updates to the Real Time Financials (RTF) Toolkit. These enhancements increase the effectiveness of the Toolkit by making the information more easily navigated and more reflective of up-to-the-minute balances. Enhancements include:

--A new Payroll Summary report that shows payroll and benefit information organized by employee, journal date, and account group.
-- The ability to create notes at the Project/Grant level.

For a full description of the changes to the Toolkit, review this information.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

cc: Financial Unit Liaisons

To: M-Pathways Users with the FN RECONCILIATION USER Role
From: ITS-Inform
Subject: Enhancements to Real Time Financials Toolkit
Date: June 26, 2013

Posted by nancyf at 02:28 PM

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Spring 2013 was loaded on June 25, 2013. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via email when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

cc: Student Administration Unit Liaisons

To: M-Pathways CRAS Data Set Users
From:ITS-Inform [its-inform@umich.edu
Subject: Unofficial Information Available in CRAS Data Set
Date: June 26, 2013

Posted by nancyf at 08:53 AM

June 07, 2013

Official Information Available in Third Week Count Data Set

The Spring/Summer 2013 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on May 28, 2013, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the web at: http://www.umich.edu/~regoff/enrollment/.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help


To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS.Inform [its.inform@umich.edu]
Subject: Official Information Available in Third Week Count Data Set
Sent: Friday, June 7, 2013

Posted by lcsteele at 10:50 AM

Updated Project/Grant Financial Reports in M-Reports

The monthly accounting cycle is now closed and all allocations have been updated in your Project/Grant reports in M-Reports.

NEW: Enhancements to the Project/Grant reports are now available, including new %Expended information. For more information, read the reference document.

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of May 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: June 7, 2013

Posted by lcsteele at 10:15 AM

May 2013 Business Closed

May business closed on Thursday, June 6, 2013. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Friday, June 7, 2013.

To run the monthly financial reports, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

Update: FINODS was retired on April 22, 2013. You can run SOAs and other M-Pathways financial reports from the M-Pathways Financials & Physical Resources system (FINPROD). For details, see the FINODS Retirement web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: May 2013 Business Closed
Date: June 7, 2013

Posted by lcsteele at 09:31 AM

June 03, 2013

Successful Release of M-Pathways SA and M-Pathways HRMS

The M-Pathways Student Administration and Human Resource Management System (SA/HRMS) has been split into separate production databases:

You may begin using these systems now. Additionally, the HE Operational Data Store (HEODS) reporting environment is decommissioned. You may now run reports and queries in the production databases.

For detailed information and action items that may apply to you, refer to the Overview of Changes document on My LINC:

Summary of System Changes for M-Pathways Users

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: M-Pathways Student Administration and Human Resource Management Users
cc: Student Administration and Human Resource Management System Unit Liaisons
From: ITS-inform@umich.edu
Subject: Successful Release of M-Pathways SA and M-Pathways HRMS

Posted by lcsteele at 07:00 AM

May 29, 2013

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Spring and Spring/Summer 2013 was extracted and loaded on May 29, 2013. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
Subject: Unofficial Information Available in Third Week Count Data Set
Date:May 29, 2013

Posted by nancyf at 08:41 AM

May 28, 2013

Inactive Temporary Appointments Terminated on May 26, 2013

INACTIVE TEMPORARY APPOINTMENTS TERMINATED ON MAY 26, 2013
On May 26, temporary appointment records that had not received payment for at least four months prior to May 26 were automatically terminated.

AUTOMATIC TERMINATION OF INACTIVE TEMPORARY APPOINTMENTS PROCESS
To increase system efficiency and reduce the amount of manual processing for both units and central HR, an automated process exists in M-Pathways that periodically terminates temporary appointments that have not received payment for at least four months. This process is run in February, May, August, and November of each year. You are notified each time the process runs.

VIEWING TERMINATED EMPLOYEES
To view a list of employees in your department whose appointments were terminated by the automatic process, run the BusinessObjects UM-Maintained report, "HR01 HumRes Temporary Employees Terminated via Batch.rep." When prompted for the effective date, type May 26, 2013. This report will be available May 27, 2013. To run this report, users must have access to the Human Resource data set in
the U-M Data Warehouse.

To determine the last time that a temporary employee was paid, run the BusinessObjects UM-Maintained report "PY01 Pay History by EmplID and Erncd.rep." When prompted for the earn code, type RGT. To run this report, users must have access to the Payroll data set in the U-M Data Warehouse.

QUESTIONS?
If you have questions about the termination of temporary employees, please call the Human Resources/Payroll Service Center at 5-2000 (off campus at 615-2000, or outside the local calling area, toll free at 1-866-647-7657).

If you have questions or need assistance running BusinessObjects repository reports, please call the ITS Service Center:
Regular Hours: M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways Users with HR TOTAL APPOINTMENT VIEW USER and HR APPT VIEWER Roles
cc HRMS Unit Liaisons
Subject: Inactive Temporary Appointments Terminated on May 26, 2013
Date: May 28, 2013

Posted by nancyf at 09:25 AM

May 21, 2013

Reminder: Be Ready for Changes to M-Pathways SA/HRMS

The M-Pathways Student Administration and Human Resource Management System (SA/HRMS) will be unavailable from 5 p.m. Thursday, May 30, through 7 a.m. Monday, June 3, 2013. ITS is making changes to the underlying software to provide better data administration, vendor support, and cost savings.

The service interruption includes the self-service environments: Employee Self-Service, Manager Desktop, Time Approval, Faculty Business, Student Business, New & Prospective Student Business, and My Student’s Information.

For details about specific services impacted and reporting options available during the interruption, refer to the project web page:

For detailed information and action items that may affect you beginning Monday, June 3, refer to the Overview of Changes document on My LINC:

Summary of System Changes for M-Pathways Users

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: M-Pathways Student Administration and Human Resource Management Users
cc: Financial, Student Administration, and Human Resource Management System Unit Liaisons
From: ITS-inform@umich.edu
Subject: Reminder: Be Ready for Changes to M-Pathways SA/HRMS
Date: May 21, 2013

Posted by nancyf at 01:49 PM

May 10, 2013

Official Winter 2013 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Winter 2013 are official as of May 10, 2013. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways CRAS Data Set Users
cc: Student Administration Liaisons
Subject: Official Winter 2013 Information Available in CRAS Data Set
Date: May 10, 2013

Posted by lcsteele at 03:43 PM

May 07, 2013

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of April 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: May 7, 2013

Posted by nancyf at 12:48 PM

April 2013 Business Closed

April business closed on Monday, May 6, 2013. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Tuesday, May 7, 2013.

To run the monthly financial reports, see the applicable My LINC documents at:

-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
-- 'Run and View the Financial Report Package in M-Pathways'

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

Update: FINODS was retired on April 22, 2013. You can run SOAs and other M-Pathways financial reports from the M-Pathways Financials & Physical Resources system (FINPROD). For details, see the FINODS Retirement web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

-- Submit a Service Request Online
-- 734-764-4357 (4-HELP)
-- 4HELP@umich.edu
-- its.umich.edu/help

_______

This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: April 2013 Business Closed
Date: May 7, 2013

Posted by nancyf at 10:51 AM

May 01, 2013

Complete Your U-M Access and Compliance Requirement Now

Effective June 3, 2013, all U-M faculty and staff who access Wolverine Access administrative systems are required to electronically sign the online Access and Compliance form annually. This is new for faculty and instructors with access to Faculty Business, and this was previously a one-time step for most other systems. The form requires individuals to agree to abide by the state and federal laws and U-M policies that apply to the proper use of data.

To ensure a smooth transition on June 3, we ask that you proactively sign your Access and Compliance form now:

1. Visit https://wolverineaccess.umich.edu.
2. Select the Faculty & Staff tab.
3. On the University Business menu, click Access & Compliance (fifth link from the bottom).
4. Log in with your uniqname and UMICH (level 1) password.
5. Select the “I understand and agree” checkbox.
6. Click Submit.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

From: ITS-inform@umich.edu
To: Users of Wolverine Access Administrative Systems
cc: Financial, Student Administration, and Human Resource Management System Unit Liaisons
Subject: Complete Your U-M Access and Compliance Requirement Now

Posted by nancyf at 12:55 PM

April 19, 2013

Changes to Refresh Schedule for Student Recruiting and Admissions Data Set (SA02)

In response to customer requests, starting May 6, the Student Recruiting and Admissions data set (SA02) in the U-M Data Warehouse will be refreshed daily Sunday through Friday. Currently, this data set is refreshed weekly. The refresh will start at 9PM and is expected to complete in 1.5 hours (longer during peak application deadline dates).

To prepare for the change, review any scheduled reports to ensure the scheduled time is not during the daily refresh window. If your process currently includes comparing data week-over-week, starting May 6, changes to reports will now be day-over-day due to the nightly refresh.

Please review the Refresh Information: U-M Data Warehouse Data Sets for further information on refresh schedules. (Note: the new refresh schedule for Student Recruiting and Admissions Data Set (SA02) will not appear until May 6.)

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Student Recruiting and Admissions Data Set users
Subject: Changes to Refresh Schedule for Student Recruiting and Admissions Data Set (SA02)
Date: April 19, 2013

Posted by lcsteele at 11:30 AM

Changes to Refresh Schedule for Human Resource Data Set (HR01)

In response to customer requests, starting May 6, the Human Resources data set (HR01) in the U-M Data Warehouse will be refreshed daily, Sunday through Friday. Currently, this data set is refreshed weekly. The refresh will start at 8 p.m. and is expected to take approximately 2 hours.

To prepare for the change, review any scheduled reports to ensure the scheduled time is not during the daily refresh window. If your process currently includes comparing data week-over-week, starting May 6, changes to reports will now be day-over-day due to the nightly refresh.

Please review the Refresh Information: U-M Data Warehouse Data Sets for further information on refresh schedules. (Note: the new refresh schedule for Human Resource Data Set (HR01) will not appear until May 6.)

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Human Resources Data Set users
Subject: Changes to Refresh Schedule for Human Resource Data Set (HR01)
Date: April 19, 2013

Posted by lcsteele at 11:18 AM

April 15, 2013

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Winter 2013 was loaded on March 14, 2013. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via email when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways CRAS Data Set Users
cc: Student Administration Liaisons
Subject: Unofficial Information Available in CRAS Data Set
Date: April 15, 2013

Posted by lcsteele at 12:29 PM

April 10, 2013

Get Ready for Changes to M-Pathways Student Administration and Human Resource Management Systems

The M-Pathways Student Administration and Human Resource Management System (SA/HRMS) will be unavailable from 5 p.m. Thursday, May 30, through 7 a.m. Monday, June 3, 2013. This includes Employee Self-Service, Faculty Business, Student Business, Manager Desktop, and Time Approval.

A more detailed description of how this may impact you as well as ongoing updates on the database split project and the HEODS retirement are available at: http://www.mais.umich.edu/hrms/hrsa-db-split.

System Changes

The service interruption will enable ITS to implement several changes:

-- Splitting the M-Pathways SA/HRMS database into two systems. There will be separate Student Administration and Human Resources Management systems.
-- Retiring the HEODS reporting environment at 7 a.m. Monday, June 3, and moving reports into the applicable M-Pathways production environments.
-- The online Access and Compliance form must be completed annually effective June 3, 2013. Previously, this was a one-time step when you first gained access to M-Pathways. If your Access and Compliance consent was completed more than a year ago, you will receive another email to request that you renew your consent prior to June 3, 2013.

Impacts Effective June 3, 2013

-- If your Access and Compliance consent is expired, you will need to re-attest before you can access the SA or HRMS systems.
-- You will use the SA system for student-related activities and the HRMS system for human resources-related activities.
-- You will run former HEODS reports and queries in the respective SA or HRMS production environments.

Note: The Financials Operational Data Store (FINODS) will also be retired April 22, 2013. For more information, visit: http://www.mais.umich.edu/fin/finods-retirement.html.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-4357 (4-HELP)
-- 4HELP@umich.edu
-- its.umich.edu/help

To: M-Pathways Student Administration and Human Resource Management Users
cc: Student Administration and HRMS Unit Liaisons
Subject: Get Ready for Changes to M-Pathways Student Administration and Human Resource Management Systems
Date: April 10, 2013

Posted by nancyf at 01:30 PM

April 09, 2013

Prepare for Changes to M-Pathways Financial & Physical Resources System

The M-Pathways Financial & Physical Resources System (FINPROD) will be unavailable from noon Saturday, April 20, through 6 a.m. Monday, April 22, 2013. This will allow ITS to implement technology upgrades to FINPROD and discontinue the Financial Operational Data Store (FINODS) reporting environment.

Note: The FINPROD service interruption is shorter than originally communicated to some audiences.

During the service interruption, Cash Receipt Tickets and HSIP will be unavailable. FINODS will be available to view or report on data, although the data will be current only through Friday, April 19. The Financial data sets in the U-M Data Warehouse also will be available for reporting during the outage.

A more detailed description of how this may impact you is available at: http://www.mais.umich.edu/fin/finods-retirement.html.

Changes Effective April 22, 2013

After FINODS is discontinued, FINODS users will need to change procedures as described in the list below, Users who currently run reports and PS Queries from M-Pathways Financial & Physical Resources System (FINPROD) will not need to change their procedures.

-- Financial, Space Management, nVision reports, and public PS Queries from FINODS are available in the M-Pathways Financial & Physical Resources System.
-- If you currently run reports and PS Queries from FINODS, there is a slight navigation change in Wolverine Access. On the Faculty & Staff tab under University Business, select M-Pathways Financial & Physical Resources System.
-- FINODS Run Control IDs are not transferred to the M-Pathways Financial & Physical Resources System. You may need to re-establish Run Control IDs in the M-Pathways Financial & Physical Resources System.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

-- Submit a Service Request Online
-- 734-764-4357 (4-HELP)
-- 4HELP@umich.edu
-- its.umich.edu/help

To: M-Pathways Financial & Physical Resources System Users
cc: Financial Unit Liaisons
From: ITS Inform
Subject: Prepare for Changes to M-Pathways Financial & Physical Resources System
Date: April 9, 2013

Posted by nancyf at 12:05 PM

April 05, 2013

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of March 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: April 5, 2013

Posted by lcsteele at 08:48 AM

March 2013 Business Closed

March business closed on Thursday, April 4, 2013. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Friday, April 5, 2013.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

Update:  FINODS will be retired on April 22, 2103.  As of that date you can run SOAs and other M-Pathways financial reports from the M-Pathways Financials & Physical Resources system (FINPROD).  For details, see the FINODS Retirement web page.  

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification
From: ITS Inform
Subject: March 2013 Business Closed
Date: April 5, 2013

Posted by lcsteele at 08:46 AM

March 14, 2013

Upcoming Webinar on Student Refunding Changes

You are invited to a webinar that will review the business process changes arising from student refunds being transitioned to the Accounts Payable Office on April 1, 2013.

Webinar on Student Refunding Changes Effective April 1, 2013: Tuesday, March 26, 2-2:45 p.m.  This webinar will be of interest to staff who process Financial Aid disbursements and those who help students understand their Financial Aid packages. With Brian Robson (ITS) and members of the Student Refund Project Team. Register in My LINC

The webinar will cover:

Note:
The webinar will be recorded and made available in MyLINC for those who are unable to join the live webinar. As a result of the process changes, staff who process Financial Aid disbursements should visit www.mais.umich.edu/student/faforms.html for updated copies of the following documents:

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: M-Pathways Users Who Enter and Monitor Financial Aid Awards
From: ITS-inform@umich.edu
Subject: Upcoming Webinar on Student Refunding Changes
Date: 3/14/2013

Posted by nancyf at 10:09 AM

March 11, 2013

Update to BusinessObjects Web Intelligence (WebI)

On Sunday, March 10, ITS completed an update to the current version of BusinessObjects Web Intelligence (WebI). The update addresses a Java issue that only impacts WebI Full Access users who open reports in Edit mode. Those who use View mode to run BusinessObjects reports should not notice any changes.

BusinessObjects WebI and Java
The previous version of BusinessObjects WebI worked with Java 6 but not Java 7 (JRE 1.7). As of last month, Java 6 is no longer supported by the vendor.

The updated version of BusinessObjects works with Java 7—for Windows users. Unfortunately, this new version does not work with Java 7 on a Macintosh. ITS has requested that the Business Objects vendor add support for Java 7 for Macintosh users as soon as possible. In the meantime, there is a workaround (see below).

Workaround for Mac Users
Instead of the Java Report Panel, Mac users can use the Query-HTML or Interactive panel. Query-HTML has somewhat less functionality than the JRP, but it should meet the needs of most users. This step-by-step procedure describes how to access Query-HTML.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: U-M Data Warehouse BusinessObjects Users and ITS Unit Liaisons
From: ITS-Inform
Subject: Update to BusinessObjects Web Intelligence (WebI)
Date: March 11, 2013

Posted by lcsteele at 10:37 AM

March 07, 2013

February 2013 Business Closed

February business closed on Wednesday, March 6, 2013. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Thursday, March 7, 2013.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

Update:  FINODS will be retired on April 22, 2103.  As of that date you can run SOAs and other M-Pathways financial reports from the M-Pathways Financials & Physical Resources system (FINPROD).  For details, see the FINODS Retirement web page.  

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification
From: ITS Inform
Subject: February 2013 Business Closed
Date: 3/7/2013

Posted by nancyf at 02:58 PM

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of February 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: 3/7/2013

Posted by nancyf at 11:53 AM

March 04, 2013

Inactive Temporary Appointments Terminated on March 3, 2013

On March 3, temporary appointment records that had not received payment for at least four months prior to March 3 were automatically terminated.

AUTOMATIC TERMINATION OF INACTIVE TEMPORARY APPOINTMENTS PROCESS
To increase system efficiency and reduce the amount of manual processing for both units and central HR, an automated process exists in M-Pathways that periodically terminates temporary appointments that have not received payment for at least four months. This process typically is run in February, May, August, and November of each year. You are notified each time that the process runs.

VIEWING TERMINATED EMPLOYEES
To view a list of employees in your department whose appointments were terminated by the automatic process, run the BusinessObjects UM-Maintained report, “HR01 HumRes Temporary Employees Terminated via Batch.rep”. When prompted for the effective date, type March 3, 2013. This report will be available March 11, 2013. To run this report, users must have access to the Human Resource data set in the U-M Data Warehouse.

To determine the last time that a temporary employee was paid, run the BusinessObjects UM-Maintained report “PY01 Pay History by EmplID and Erncd.rep”. When prompted for the earn code, type RGT. To run this report, users must have access to the Payroll data set in the U-M Data Warehouse.

QUESTIONS?
If you have questions about the termination of temporary employees, please call the Human Resources/Payroll Service Center at 5-2000 (off campus at 615-2000, or outside the local calling area, toll free at 1-866-647-7657).

If you have questions or need assistance running BusinessObjects repository reports, please contact the ITS Service Center -- phone: 734-764-HELP (764-4357); email: 4HELP@umich.edu; website: http://its.umich.edu/help.

To: M-Pathways Users with HR TOTAL APPOINTMENT VIEW USER and HR APPT VIEWER Roles and HRMS Unit Liaisons
From: ITS-Inform
Subject: Inactive Temporary Appointments Terminated on March 3, 2013
Date: 3/4/2013

Posted by nancyf at 10:32 AM

February 18, 2013

Official Information Available in Third Week Count Data Set

The Winter 2013 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on January 29, 2013, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the web at:
http://www.umich.edu/~regoff/enrollment/


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Official Information Available in Third Week Count Data Set

Posted by lcsteele at 10:12 AM

February 07, 2013

January 2013 Business Closed

July business closed on Wednessday, February 6, 2013. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed the morning of Thursday, February 7, 2013.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

FINODS will be retired in Spring 2013 (tentative schedule).  In the future, you can run SOAs and other M-Pathways financial reports from the M-Pathways Financials & Physical Resources system (FINPROD).

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification email group
From: ITS-Inform
Subject: January 2013 Business Closed
Date: February 7, 2013

Posted by nancyf at 02:23 PM

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of January 2013 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: February 7, 2013

Posted by nancyf at 09:48 AM

January 30, 2013

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Winter 2013 was extracted and loaded on January 29, 2013. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Unofficial Information Available in Third Week Count Data Set

Posted by nancyf at 09:56 AM

January 22, 2013

Official Fall 2012 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Fall 2012 are official as of January 22, 2013. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Official Fall 2012 Information Available in CRAS Data Set
Date: January 22, 2013

Posted by nancyf at 01:51 PM

January 08, 2013

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of December 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: January 8, 2013

Posted by nancyf at 09:40 AM

December 2012 Business Closed

December business closed on Monday, January 7, 2013. FINODS, the Financial data set, and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed the morning of Tuesday, January 8, 2013.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: December 2012 Business Closed
Date: January 8, 2013

Posted by nancyf at 09:24 AM

December 07, 2012

November 2012 Business Closed

November business closed on Thursday, December 6, 2012. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Friday, December 7, 2012.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: November 2012 Business Closed
Date: December 7, 2012

Posted by lcsteele at 02:55 PM

Updated Project/Grant Financial Reports in M-Report

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of November 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: December 7, 2012

Posted by lcsteele at 01:24 PM

November 26, 2012

Inactive Temporary Appointments Terminated on November 25, 2012

INACTIVE TEMPORARY APPOINTMENTS TERMINATED ON NOVEMBER 25, 2012
On November 25, temporary appointment records that had not received payment for at least four months prior to November 25 were automatically terminated.

AUTOMATIC TERMINATION OF INACTIVE TEMPORARY APPOINTMENTS PROCESS
To increase system efficiency and reduce the amount of manual processing for both units and central HR, an automated process exists in M-Pathways that periodically terminates temporary appointments that have not received payment for at least four months. This process is run in February, May, August, and November of each year. You are notified each time that the process runs.

VIEWING TERMINATED EMPLOYEES
To view a list of employees in your department whose appointments were terminated by the automatic process, run the BusinessObjects UM-Maintained report, “HR01 HumRes Temporary Employees Terminated via Batch.rep”. When prompted for the effective date, type November 25, 2012. This report will be available December 3, 2012. To run this report, users must have access to the Human Resource data set in the U-M Data Warehouse.

To determine the last time that a temporary employee was paid, run the BusinessObjects UM-Maintained report “PY01 Pay History by EmplID and Erncd.rep”. When prompted for the earn code, type RGT. To run this report, users must have access to the Payroll data set in the U-M Data Warehouse.

QUESTIONS?
If you have questions about the termination of temporary employees, please call the Human Resources/Payroll Service Center at 5-2000 (off campus at 615-2000, or outside the local calling area, toll free at 1-866-647-7657).

If you have questions or need assistance running BusinessObjects repository reports, please call the ITS Service Center:
Regular Hours: M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways Users with HR TOTAL APPOINTMENT VIEW USER and HR APPT VIEWER Roles
cc: HRMS Unit Liaisons
From: ITS-Inform
Subject: Inactive Temporary Appointments Terminated on November 25, 2012
Date: November 26, 2012

Posted by nancyf at 01:22 PM

November 21, 2012

Resume size limit in eRecruit

Dear HRMS and Student Administration Unit Liaisons,

A change to the eRecruit production environment made on Wednesday, November 21 sets a size limit on resume documents being uploaded to eRecruit at time of application.

The size limit is 500K and the job seeker receives an error if the document being uploaded exceeds this limit. This change has no impact on previously uploaded documents.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: eRecruit Users
cc: HRMS and Student Administration Unit Liaisons
From: ITS-Inform
Subject: Resume size limit in eRecruit

Posted by nancyf at 09:12 AM

November 07, 2012

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of October 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

New! eReconciliation data and annotation capability have been added to the Project/Grant reports in M-Reports.
-- If your department uses M-Pathways eReconciliation, you will now see the reconciliation status (i.e., Y/N flag, notes, last updated by and date) in the detail reports (e.g., P/G Voucher Detail).
-- You can now maintain notes for your project/grant using the new Add Note function on the PBSR or P/G Info in M-Reports. Active notes also appear on the Summary of Projects. Notes can be added or inactivated at any time. More than one note can be maintained, but only the most recent one displays on the Summary of Projects and the Project/Grant Budget Status/Activity report.


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: November 7, 2012

Posted by nancyf at 10:05 AM

October 2012 Business Closed

October business closed on Tuesday, November 6, 2012. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed the morning of Wednesday, November 7, 2012.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: October 2012 Business Closed
Date: November 7, 2012

Posted by nancyf at 09:45 AM

October 24, 2012

Official Information Available in Third Week Count Data Set

The Fall 2012 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on September 24, 2012 is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the web at: http://www.umich.edu/~regoff/enrollment/.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS.Inform [its.inform@umich.edu]
Subject: Official Information Available in Third Week Count Data Set

Posted by nancyf at 09:20 AM

October 05, 2012

Updated Project/Grant Financial Reports in M-Report

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of September 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

Payroll/Financial Aid Commitments - Payroll estimates now display only through an employee's Funding End Date if one is specified in their appointment. If you prefer to display estimates beyond the Funding End Date, select the new checkbox in the criteria section of the report. This option is available in the following reports:
-- Summary of Projects
-- P/G Budget Status/Activity
-- Spon Parent Summary
-- Consolidated PBSR
-- Summary of Rev/Exp Activity
-- Reporting Budget Ledger

Unit Defined Commitments - UDC data is now updated hourly in M-Reports. This schedule matches the UDC refresh in the UM Data Warehouse; Monday - Saturday, 7:30 a.m.-6:30 p.m.


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: October 5, 2012

Posted by lcsteele at 08:41 AM

September 2012 Business Closed

September business closed on Thursday, October 4, 2012. FINODS was refreshed early in the morning of Friday, October 5, 2012. The refresh of the Financial data set and associated BusinessObjects universes in the U-M Data Warehouse will be complete later this morning.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From ITS-Inform
Subject: September 2012 Business Closed
Date: October 5, 2012

Posted by lcsteele at 08:36 AM

September 25, 2012

Action Items: Unit Defined Commitment (UDC) Updates

As part of a Real-Time Financials enhancement to automate the related indirect cost for a UDC with a sponsored project/grant, the following changes have been made that apply to all M-Pathways UDCs.

-- UDC Commitment Numbers are now six digits instead of seven. Your active UDCs have been updated to remove the leading zero from the number.
-- The UDC Load Template has been updated to accept only six digit commitment numbers. Action item:  Download the new version of the spreadsheet template from the UDC web site, if you upload UDCs into M-Pathways.

UDCs for a Sponsored Project/Grant

For units entering UDCs for a sponsored project/grant (i.e., those beginning with F, N, or M), you no longer need to maintain a separate UDC for indirect costs (IDC). M-Pathways now automatically calculates, enters, and displays a corresponding UDC for the IDC based on the IDC Rate for the project.

Automating "IDC UDCs" makes it easier for you to manage the financial data for sponsored project/grants and increases the accuracy of financial reporting.

What You'll See in M-Pathways

On the Manage Unit Defined Commitments page, you'll see a UDC you entered followed by a UDC for the indirect cost.  This "IDC UDC":

-- Is view-only, and can be changed only by editing the associated UDC information.
-- Has a Commitment Number formatted as a seven-character number that begins with the associated six-digit UDC Commitment Number and ends with an A (e.g., 123456A).

Action Item

As of 09/25/12, all active UDCs with a sponsored project/grant and an Account value eligible for indirect cost recovery have an automated associated "IDC UDC". If your unit has manually entered UDCs for indirect cost, close them prior to October 5, 2012 to ensure accurate reporting for month-end close.

For more information on entering and managing UDCs, see the Unit Defined Commitments instructions on My LINC.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

-- Submit a Service Request Online

-- 734-764-4357 (4-HELP)

-- 4HELP@umich.edu

-- its.umich.edu/help


To: Unit Defined Commitment Users

From: its-inform

cc: M-Pathways Financial Unit Liaisons

Subject: Action Items: Unit Defined Commitment (UDC) Updates

Date: 09/25/12

Posted by nancyf at 09:56 AM

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Fall 2012 was extracted and loaded on September 25, 2012. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Unofficial Information Available in Third Week Count Data Set
Date: September 25, 2012

Posted by nancyf at 09:30 AM

September 10, 2012

August 2012 Business Closed

August business closed on Friday, September 7, 2012. FINODS was refreshed early in the morning of Monday, September 10, 2012. The refresh of the Financial data set and associated BusinessObjects universes in the U-M Data Warehouse will be complete later this morning.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From ITS-Inform
Subject: August 2012 Business Closed
Date: September 10, 2012

Posted by lcsteele at 08:53 AM

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of August 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

Payroll/Financial Aid Commitments - Payroll estimates now display only through an employee's Funding End Date if one is specified in their appointment. If you prefer to display estimates beyond the Funding End Date, select the new checkbox in the criteria section of the report. This option is available in the following reports:
-- Summary of Projects
-- P/G Budget Status/Activity
-- Spon Parent Summary
-- Consolidated PBSR
-- Summary of Rev/Exp Activity
-- Reporting Budget Ledger

Unit Defined Commitments - UDC data is now updated hourly in M-Reports. This schedule matches the UDC refresh in the UM Data Warehouse; Monday - Saturday, 7:30 a.m.-6:30 p.m.


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: September 10, 2012

Posted by lcsteele at 08:33 AM

September 07, 2012

Procedure Change: Save your ePro Req before Budget Checking

The steps for budget checking an ePro requisition (req) have changed. See the following My LINC step-by-step procedures for updated instructions:

Remember: an ePro req must have a Valid Budget Status before it can be built into a Purchase Order (PO) and sent to the vendor.
If your ePro req does not pass the Budget Check process, see the Resolve Budget Check Errors for eProcurement Transactions reference document.

For Assistance or Questions
Contact the ITS Service Center
M-F, 7am-6pm (phone and email); Sun, 1-5pm (email).

To: ePro and M-marketsite Users
cc: M-Pathways Financial Unit Liaisons
From: ITS-Inform
Date: September 7, 2012

Posted by nancyf at 12:08 PM

September 05, 2012

U-M Education Data Changes for CollegeNet

Effective Friday, September 7, Admissions applications received from CollegeNet will have the education data automatically updated for students who attended U-M after 1992. You may notice updates to the following sections on the M-Pathways Education Page:
-- Updated information in the FROM DATE and TO DATE fields
-- A new transcript location line for the U-M transcript marked as received
-- An updated external summary and degree information

In addition, please note the following updates with regard to transcripts:
-- The official U-M transcript will be added in ImageNow using the document type of OFFICIAL TRANSCRIPTS (NOTE: These are official transcripts, despite no seal or signature)
-- There will be separate transcripts for Central, Medical, Dental, and Law Schools.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.- 6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help/

To: M-Pathways users with the RA ADMISS CENTRAL OFFICE USER role
From: ITS-Inform
Subject: U-M Education Data Changes for CollegeNet
Date: September 5, 2012

Posted by nancyf at 09:42 AM

September 04, 2012

**IMPORTANT** Alternate URL for Time Entry and Approval

Due to an issue with Wolverine Access, please use the temporary link below to complete your biweekly time reporting or approvals:
https://weblogin.umich.edu/?factors=UMICH.EDU,mtoken&cosign-heprod.dsc&https://heprod.dsc.umich.edu/psp/heprodop/EMPLOYEE/HRMS/h/?tab=DEFAULT&authType=1O

When the issue with Wolverine Access is resolved, we will send another message alerting you that you will have an additional hour to complete your biweekly time reporting or approvals.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.- 6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help/


To: Electronic Timekeepers
From: ITS-Inform
Subject: **IMPORTANT** Alternate URL for Time Entry and Approval
Date: Tuesday, September 4, 2012

Posted by nancyf at 10:49 AM

August 29, 2012

Updates to Education Page in M-Pathways

The Education Page in M-Pathways received multiple enhancements. You can now:
-- Add multiple transcripts for the same student and Transcript Location. You can now record all transcripts received.
-- Choose predefined comments about the transcript in the “Additional Performance” field. Comments are predefined by the central office.
-- Add general comments in the “Comments” field
-- Track the most recent page update with the new “Last Updated By” field

Any of the following paths take you to the Education page:
Main Menu > Student Admissions > Application Entry > Academic Information > Education
Main Menu > Student Admissions > Application Maintenance > Academic Information > Education
Main Menu > Student Admissions > Application/Transcript Loads > Education
Main Menu > Student Recruiting > Maintain Prospects > Academic Information > Education
Main Menu > Records and Enrollment > Transfer Credit Evaluation > External Education

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.- 6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help/


To: M-Pathways users with the RA ADMISSION USERS role
CC: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Updates to Education Page in M-Pathways
Date: Wednesday, August 29, 2012

Posted by nancyf at 10:04 AM

August 28, 2012

Official Spring 2012, Spring-Summer 2012, and Summer 2012 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Spring 2012, Spring-Summer 2012, and Summer 2012 are official as of August 28, 20112. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Official Spring 2012, Spring-Summer 2012, and Summer 2012 Information Available in CRAS Data Set
Date: August 28, 2012


Posted by nancyf at 12:18 PM

August 22, 2012

Manager Functionality in My LINC

U-M managers can track their employees' training using functionality in My LINC. Anyone listed as a supervisor on an employee's job record in the M-Pathways system should see a "Manager" button at the top of their My LINC home page. The functionality allows managers to view the assigned training status and training transcripts of their direct reports.

For additional information on using the Manager functions, see Using Manager Mode - Step-by-Step Procedure.

Posted by bing at 02:09 PM

August 21, 2012

Student Administration System Update, Issue 75, August 21, 2012

The latest Student Administration (SA) Update is on My LINC, and it contains information about:

-- Level of Participation Tracking Now Required for Failing Student Grades
-- Peak M-Pathways System Usage - Beginning of Fall Term
-- Assisting Students? View Training Materials in Student Business Help Pages
-- Assisting Faculty? Open Faculty Business Help Pages via My LINC
-- Help New Instructors Avoid Log in Errors

Visit the SA Update online.

All SA Updates are on My LINC. Type "SA Update" in the Search box and click GO.

FOR QUESTIONS OR ASSISTANCE
Contact the ITS Service Center:
M-F, 7 a.m. - 6 p.m. (phone and email); Sun, 1-5 p.m. (email)

-- Submit a Service Request Online
-- 734-764-4357 (4-HELP)
-- 4HELP@umich.edu
-- its.umich.edu/help

To: M-Pathways Student Administration Users
cc: Student Administration Unit Liaisons
From: ITS Inform
Date: August 21, 2012

Posted by nancyf at 02:08 PM

Human Resource Management System Update, Issue #52, August 21, 2012

The latest Human Resource Management System (HRMS) Update is on My LINC, and it contains information about:

-- New Manager Functionality in My LINC
-- Are you using an up-to-date browser? Check the certified browser table

Visit the HRMS Update online.

All HRMS Updates are on My LINC. Type "HRMS Update" in the Search box and click GO.

FOR QUESTIONS OR ASSISTANCE
Contact the ITS Service Center:
M-F, 7 a.m. - 6 p.m. (phone and email); Sun, 1-5 p.m. (email)

-- Submit a Service Request Online
-- 734-764-4357 (4-HELP)
-- 4HELP@umich.edu
-- its.umich.edu/help

To: M-Pathways Human Resource Users
cc: HRMS Unit Liaisons
From: ITS Inform
Date: August 21, 2012

Posted by nancyf at 01:35 PM

August 07, 2012

July 2012 Business Closed

July business closed on Monday, August 6, 2012. FINODS was refreshed early in the morning of Tuesday, August 7, 2012. The refresh of the Financial data set and associated BusinessObjects universes in the U-M Data Warehouse will be complete later this morning.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification@umich.edu
From ITS-Inform
Subject: July 2012 Business Closed
Date: August 7, 2012

Posted by nancyf at 10:34 AM

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of July 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: August 7, 2012

Posted by nancyf at 09:38 AM

July 30, 2012

Official Information Available in Third Week Count Data Se

The Summer 2012 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on July 17, 2012, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the Web at:
http://www.umich.edu/~regoff/enrollment/

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help


To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS.Inform [its.inform@umich.edu]
Subject: Official Information Available in Third Week Count Data Set
Date: July 30, 2012

Posted by nancyf at 12:51 PM

July 18, 2012

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of June 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help


To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: July 18, 2012

Posted by nancyf at 10:20 AM

Year-End/June Business Closed

Year-end and June business closed on July 17, 2012. FINODS, the Financial data set, and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of July 18, 2011.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the "SOA Reports by" Options' at: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30179
-- 'Run and View the Financial Report Package in M-Pathways' at: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29985

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page at:
http://www.mais.umich.edu/project_infocenter/downloads/what_else/soa_whitesheet.html

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help


_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group. Instructions are on the Web at: http://www.itcs.umich.edu/itcsdocs/s4381/#joinable. If you know a colleague that wants to receive these messages, please send them this link, so they can join the group

To: monthendclosenotification
From: ITS-Inform [its-inform@umich.edu]
Subject: Year-End/June Business Closed
Date: July 18, 2012

Posted by nancyf at 09:30 AM

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Summer 2012 was extracted and loaded on July 18, 2012. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Unofficial Information Available in Third Week Count Data Set
Date: July 18, 2012

Posted by nancyf at 08:51 AM

July 17, 2012

Financial Aid Disbursement Calendar for Aid Year 2013 Available

The new “Financial Aid Disbursement Calendar for Aid Year 2013” is now available.

Select “2012-2013 Disbursement Calendar” from the bottom of the Financial Aid Forms and Instructions page at: http://www.mais.umich.edu/student/faforms.html

The calendar includes charts for each Disbursement Plan, with the anticipated financial aid disbursement dates for the 2012-2013 academic year. Each date represents the earliest date on which funds can be disbursed. As in the past, the calendar indicates exceptions to award entry deadlines and funds delivery dates.

AWARD ENTRY NOTES:
-- It is important to review the calendar for changes to award entry deadlines, particularly if you enter monthly stipends.
-- If you enter awards for a specific Disbursement ID AFTER the disbursement date has passed, funds will be disbursed on the next weekly cycle.
-- Students will be able to view their anticipated (pending) aid before the actual disbursements occur.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.- 6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help/


To: M-Pathways Users Who Enter or Monitor Financial Aid Awards
cc: Student Unit Liaisons
From: ITS-Inform
Subject: Financial Aid Disbursement Calendar for Aid Year 2013 Available
Date: July 17, 2012

Posted by nancyf at 08:51 AM

June 26, 2012

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Spring-Summer 2012 was loaded on June 25, 2012. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via email when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in CRAS Data Set
Date: June 26, 2012

Posted by lcsteele at 01:12 PM

June 22, 2012

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Spring 2012 was loaded on June 21, 2012. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via email when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in CRAS Data Set
Date: June 22, 2012

Posted by lcsteele at 10:02 AM

June 20, 2012

Official Winter 2012 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Winter 2012 are official as of June 20, 2012. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in CRAS Data Set
Date: June 20, 2012

Posted by lcsteele at 02:58 PM

June 07, 2012

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of May 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: June 7, 2012

Posted by lcsteele at 01:25 PM

May 2012 Business Closed

May business closed on Wednesday, June 6, 2012. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Thursday, June 7, 2012.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Questions or Assistance

Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification
From: ITS-Inform
Subject: May 2012 Business Closed
Date: June 7, 2012

Posted by nancyf at 09:18 AM

June 05, 2012

Updates to the Termination Workflow Interchanges Schedule

To clarify the email that was sent Friday, June 1, to staff members with the M-Pathways role HR TOTAL APPOINTMENT VIEW USER, please note the following:

The interchange scheduled to take place on Thursday, June 14, from 3:00-4:30 p.m. in the Pathology Lecture Hall will take place in room number M4234 in the Medical Science Building 1 http://uuis.umich.edu/cic/buildingproject/index.cfm?buildingid=104.

For assistance in locating the interchange scheduled to take place on Thursday, June 21, from 3:00-4:30 p.m. at the Lurie Engineering Center in Johnson Room, 3rd Floor, visit http://uuis.umich.edu/cic/buildingProject/index.cfm?BuildingID=90.

University of Michigan Health System users are invited to attend additional sessions designed for UMHS staff. You will receive an email with the schedule and additional information from UMHS HR in the upcoming weeks.

Thank you

To: M-Pathways role HR TOTAL APPOINTMENT VIEW USER
From: ITS.Inform [its.inform@umich.edu]
Subject: Updates to the Termination Workflow Interchanges Schedule
Date: June 5, 2012

Posted by lcsteele at 03:01 PM

June 04, 2012

Invitation to Termination Workflow Interchanges

You are receiving this email because you have the M-Pathways role HR TOTAL APPOINTMENT VIEW USER and may be a user who completes the temporary or regular termination layoff form.

You are invited to attend an interchange for the new Termination Workflow process.

The new process enables units to enter data for terminations directly into M-Pathways. The process utilizes workflow functionality, which generates approval requests from the proper sources before the transaction is posted to an employee's record in real-time.

Please invite all staff responsible for submitting terminations to learn more about the new Termination Workflow process.

To learn about Termination Workflow, please attend one of the Interchanges. You will learn about the new functionality, see a demo, and be given information to assist you with the transition to using Termination Workflow in your department.

INTERCHANGE SCHEDULE
You do not need to register to attend an Interchange. Please contact Denise Stegall at dstegall@umich.edu if you have questions about the Interchanges.

-- Tuesday, June 5, 3:00-4:30 p.m., Wolverine Tower, Suite 18
http://uuis.umich.edu/cic/buildingproject/index.cfm?buildingid=168
-- Thursday, June 14, 3:00-4:30 p.m., Medical Science Building 1, Pathology Lecture Hall, M4234
http://uuis.umich.edu/cic/buildingproject/index.cfm?buildingid=104
-- Thursday, June 21, 3:00-4:30 p.m., Johnson Room, 3rd Floor Lurie Engineering Center
http://uuis.umich.edu/cic/buildingProject/index.cfm?BuildingID=90
-- Tuesday, June 26, 8:00-9:30 a.m., Rackham Graduate School Amphitheatre
http://uuis.umich.edu/cic/buildingproject/index.cfm?buildingid=71&DepartmentID=1734

Process changes and security roles must be in place by May 25, 2012.

Handouts (http://www.mais.umich.edu/WebConferencing/hr-termination-workflow-04172012.html) are available on the Unit Liaison website to assist you and your unit in making the transition to Termination Workflow. All units are expected to be using the new process by June 29, 2012.

Training is available in My LINC (https://maislinc.umich.edu) to help prepare for system availability. To access My LINC training materials, log into My LINC, and in the Search box, type “Termination” and click Go. Depending on the access requested, training may be required.

For consulting requests or questions, please contact Valerie VanHaaften at vvanhaaf@umich.edu.

Thank you.

To: M-Pathways role HR TOTAL APPOINTMENT VIEW USER
From: ITS.Inform [its.inform@umich.edu]
Subject: Invitation to Termination Workflow Interchanges
Date: June 4, 2012

Posted by lcsteele at 02:40 PM

June 01, 2012

Official Information Available in Third Week Count Data Set

The Spring 2012 and Spring-Summer 2012 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on May 21, 2012, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the Web at: http://www.umich.edu/~regoff/enrollment/.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS.Inform [its.inform@umich.edu]
Subject: Official Information Available in Third Week Count Data Set
Date: June 1, 2012

Posted by lcsteele at 10:34 AM

May 22, 2012

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Spring 2012 and Spring-Summer 2012 was extracted and loaded on May 22, 2012. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online: http://its.umich.edu/help/request
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

cc: Student Administration Unit Liaisons

To: Third Week Count Data Set Users
From: ITS-Inform
Subject: Unofficial Information Available in Third Week Count Data Set
Date: May 22, 2012

Posted by nancyf at 09:57 AM

May 18, 2012

Inactive Temporary Appointments Terminated on May 13, 2012

On May 13, temporary appointment records that had not received payment for at least four months prior to May 13 were automatically terminated.

AUTOMATIC TERMINATION OF INACTIVE TEMPORARY APPOINTMENTS PROCESS
To increase system efficiency and reduce the amount of manual processing for both units and central HR, an automated process exists in M-Pathways that periodically terminates temporary appointments that have not received payment for at least four months. This process is run in February, May, August, and November of each year. You are notified each time that the process runs.

VIEWING TERMINATED EMPLOYEES
To view a list of employees in your department whose appointments were terminated by the automatic process, run the BusinessObjects UM-Maintained report, “HR01 HumRes Temporary Employees Terminated via Batch.rep”. When prompted for the effective date, type May 13, 2012. This report will be available May 21, 2012. To run this report, users must have access to the Human Resource data set in the U-M Data Warehouse.

To determine the last time that a temporary employee was paid, run the BusinessObjects UM-Maintained report “PY01 Pay History by EmplID and Erncd.rep”. When prompted for the earn code, type RGT. To run this report, users must have access to the Payroll data set in the U-M Data Warehouse.

QUESTIONS?
If you have questions about the termination of temporary employees, please call the Human Resources/Payroll Service Center at 5-2000 (off campus at 615-2000, or outside the local calling area, toll free at 1-866-647-7657).

If you have questions or need assistance running BusinessObjects repository reports, please contact the ITS Service Center:
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: M-Pathways Users with HR TOTAL APPOINTMENT VIEW USER and HR APPT VIEWER Roles
cc.: HRMS Unit Liaisons
From: ITS-Inform
Subject: Inactive Temporary Appointments Terminated on August 21, 2011
Date: May 18, 2012

Posted by lcsteele at 11:14 AM

May 16, 2012

Pay Rate Change Process Changes

New Functionality has been added for Pay Rate Change users. Starting today, all M-Pathways users, who use the Pay Rate Change process during the annual merit program, are able to include performance ratings on the Pay Rate Change Template Spreadsheet.

Last year Pay Rate Change functionality was expanded for University of Michigan Health System (UMHS) users to load limited performance rates using the Pay Rate Change template. This year, the process has been expanded to include the following functionality:


  1. UMHS has the ability to load all supported performance rate values and associated problem areas, if required. (Problem areas are used and required by UMHS to provide further information when a person is rated as either Does Not Meet (0) or Needs Improvement/Approaching (1)).
  2. Six new fields have been added to the Pay Rate Change Template Spreadsheet to capture the Performance Ratings, Not Eligible Reason, and Problem Areas.
  3. Campus users have the ability to load all performance rate values. Campus users are not required to load performance rating values.
  4. For both UMHS and campus users, if a performance rating of 4 (Not Eligible) is selected; a Not Eligible Reason Code must be selected.

Campus HR and UMHS HR defined a unified rating scale that supports both campuses. The updated rating scale is available in the Pay Rate Change Template Spreadsheet. The updated template and training materials are available in the Pay Rate Change training documentation in My LINC. You will need to download a new copy of the template before uploading your pay rate changes.


For Assistance or Questions
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help


To: HR PAY RATE CHANGE UPDATER, HR TOTAL APPOINTMENT VIEW USER
From: ITS-Inform
Subject: Pay Rate Change Process Changes
Date: May 16, 2012

Posted by lcsteele at 10:13 AM

May 07, 2012

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of April 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: May 7, 2012

Posted by lcsteele at 11:21 AM

April 2012 Business Closed

April business closed on Friday, May 4, 2012. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed the morning of Sunday, May 6, 2012.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Assistance or Questions

Contact the ITS Service Center:

M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification
From: ITS-Inform
Subject: April 2012 Business Closed
Date: May 7, 2012

Posted by lcsteele at 11:15 AM

April 23, 2012

BusinessObjects date error resolved; reapply fix to impacted reports

ITS has resolved the problem that caused some BusinessObjects WebI users to get the "ORA-1843: Not a valid month" error when running reports that contain a date prompt. If you had the ITS Service Center apply a fix to your reports that were displaying the error (or fixed them yourself), you will need to reapply the fix described in these instructions or ask the Service Center to do it. We apologize for the inconvenience.

For Assistance or Questions
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help

To: U-M Data Warehouse BusinessObjects Users, System Administrators, and ITS Unit Liaisons
From: ITS-Inform
Subject: BusinessObjects date error resolved; reapply fix to impacted reports
Date: April 23,2012

Posted by lcsteele at 10:47 AM

April 20, 2012

Follow-up on BusinessObjects Web Intelligence (WebI) Update

ITS successfully applied an update to BusinessObjects Web Intelligence (WebI) on April 14. The update allows users to run BusinessObjects in Internet Explorer 9.

This new version retains all the functionality of the current version and supports Internet Explorer 6, 7, 8, and 9; Firefox 8; and Safari 5.

Since the update, some users are getting the "ORA-1843: Not a valid month" error when running reports that contain a date prompt. ITS is working with the vendor to find a solution. In the meantime, if you have a report with this error that you need today, please contact the ITS Service Center or refer to these instructions to fix the problem yourself.

For Assistance or Questions
Contact the ITS Service Center:
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)
-- Submit a Service Request Online
-- 734-764-HELP (764-4357)
-- 4HELP@umich.edu
-- http://its.umich.edu/help


To: U-M Data Warehouse BusinessObjects Users, System Administrators, and ITS Unit Liaisons
From: ITS-Inform
Subject: Follow-up on BusinessObjects Web Intelligence (WebI) Update
Date: April 20,2012

Posted by lcsteele at 08:50 AM

April 06, 2012

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of March 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
Submit a Service Request Online: http://its.umich.edu/help/request
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: April 6, 2012

Posted by lcsteele at 09:19 AM

March 2012 Business Closed

March business closed on Thursday, April 5, 2012. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed the morning of Friday, April 6, 2012.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Assistance or Questions

Contact the ITS Service Center:
Submit a Service Request Online
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification
From: ITS-Inform
Subject: March 2012 Business Closed
Date: April 6, 2012

Posted by lcsteele at 09:12 AM

March 27, 2012

Update to BusinessObjects Web Intelligence (WebI)

ITS is preparing to update the current version of BusinessObjects Web Intelligence (WebI). The update will allow users to run BusinessObjects in Internet Explorer 9.

Implementation is tentatively scheduled for the weekend of April 14. Impact on users should be minimal. We will send details of the outage, which should last for approximately 12 hours. BusinessObjects will be unavailable during that time.

This new version retains all the functionality of the current version and supports Internet Explorer 6, 7, 8, and 9; Firefox 8; and Safari 5.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
Submit a Service Request Online: http://its.umich.edu/help/request
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: U-M Data Warehouse BusinessObjects Users, System Administrators, and ITS Unit Liaisons
From:ITS-Inform its-inform@umich.edu
Subject: Update to BusinessObjects Web Intelligence (WebI)
Date: March 27, 2012

Posted by nancyf at 01:01 PM

March 20, 2012

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Winter 2012 was loaded on March 19, 2012. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via email when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
Submit a Service Request Online: http://its.umich.edu/help/request
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in CRAS Data Set
Date: March 20, 2012

Posted by nancyf at 08:56 AM

March 08, 2012

FY2012 Year-End Space Survey - Reminder

A sincere thank you to the many departments that have already submitted their 2012 year-end space survey! This email is a friendly reminder to those who have not yet submitted their survey – the general due date is March 23, just a few weeks away. (Exceptions are noted below.)

Thank you for supporting this important university initiative and please do not hesitate to email space@umich.edu if you have any questions.

_________________________________

From: U-M Office of Space Analysis and UMH Planning & Development
Sent: Wednesday, February 01, 2012 12:42 PM
To: Lyon, Mary Ellen; All M-Pathways Space Management Users
Subject: FY2012 Year-End Space Survey

This e-mail is being sent to all M-Pathways users with access to the Space Module. If you believe this was sent to you in error, please contact your Financial Unit Liaison and ask that they process an M1 form to remove your M-Pathways Space System access. A list of Unit Liaisons is provided on the M-Pathways website at: http://www.mais.umich.edu/groups/liaisonlist.html.

We’re writing to let you know that the university’s 2012 Year-End Space Survey is now underway. The survey covers the Ann Arbor, Dearborn, and Flint campuses as well as the U-M Health System.

Among other things, the survey formally documents how the university’s space is actually used and plays a critical role in our successful indirect cost recovery efforts. In addition, the survey results are used to meet state and federal reporting requirements and by university administrators and departmental managers when determining how to use our space to best meet the institution’s needs.

The survey essentially covers every university-owned and leased building, and it’s important to note that your department is ultimately responsible for the accuracy of the data.

Please visit the Space Analysis web page at http://www.finance.umich.edu/analysis/space to access a variety of helpful tools and resources designed to help you successfully complete the survey in a timely manner. The web page includes, among other things, a where-to-start document, a complete set of instructions, a list of Room Type definitions, and a list of Room Use Function Code definitions.

Please note that Room Use Function Codes and the usage percentages you indicate on the survey must reflect the average use of each room over the fiscal year ending June 30, 2012. All other information should be reported as it exists at the time when you complete your survey.

Noteworthy for 2012

To reduce barriers to being active at work and help promote a culture of good health, MHealthy and the Alternative Transportation team (a spring 2012 bike rental program!) would like to identify showers that are available for employee use. On your 2012 Space Survey, we ask that you indicate any staff showers by noting these rooms as Office Service (room type 310) and Staff Shower (sub-type 21).

Also, over the past few years we have seen an increase in two specific reporting errors: 1) reported square footage changes or renovations that – upon investigation – have been determined to not actually be square foot changes, and 2) conference rooms (room type 350) coded with multiple room use function codes when only one is allowed. Please consult the detailed instructions before reporting these two types of change.

Questions

  • Ann Arbor, Dearborn, or Flint campus: Contact the Office of Space Analysis at (734) 763-1196 or email: space@umich.edu.
  • UMHS: Contact the UMHS Facilities Office at (734) 936-2554 or email: space@umich.edu.
  • Technical questions about the survey tool should be directed to the ITS Service Center (formerly Online Help Desk) at 734-764-4357 (4-HELP), or you can visit http://its.umich.edu/help/ for additional contact information.

If you have access to the M-Pathways Space Module, you can begin updating your data immediately. If you are new to the space survey process or need a refresher course, please check the ITS website located at http://www.mais.umich.edu/training/index.html for system access and training information.

Due Dates

Surveys from the Ann Arbor, Flint, and Dearborn campuses and U-M Hospitals and Health Centers are due by March 23, 2012.

If you’re from the Medical School or the College of Engineering, please continue to make routine updates to your space data. The Medical School’s year-end survey is due May 18, 2012, while the College of Engineering’s year-end survey is due April 20, 2012.

Thank you for supporting this important university initiative. We appreciate your time and effort in completing your survey.

Mary Ellen Lyon, Business Operations Manager, Financial Analysis
David Rose, Support Services Financial Director, UMH Facilities Projects

To: All M-Pathways Space Management Users
From: U-M Office of Space Analysis and UMH Planning & Development (space@umich.edu)
Subject: FY2012 Year-End Space Survey - Reminder

Posted by nancyf at 09:13 AM

March 07, 2012

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of February 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
Submit a Service Request Online: http://its.umich.edu/help/request
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: March 7, 2012

Posted by nancyf at 09:31 AM

February 2012 Business Closed

February business closed on Tuesday, March 6, 2012. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed the morning of Wednesday, March 7, 2012.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Assistance or Questions

Contact the ITS Service Center:
Submit a Service Request Online
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification
From: ITS-Inform
Subject: February 2012 Business Closed
Date: March 7, 2012

Posted by nancyf at 09:11 AM

February 29, 2012

New! Payroll Estimate Options for Financial Reporting

You can now choose when payroll estimates end in your financial reports!

• At the Funding End Date for an employee'sappointment (to a project or department), or
• At the financial end date (i.e., Budget Period for a sponsored project, fiscal year for a non-sponsored project, fiscal year for a dept/dept group)

The Show Estimates Only Through Funding End Date prompt allows you to select the option you prefer. The narrowest estimate, Funding End Date, is the default setting. To use the broadest estimate (i.e., financial end date) uncheck the prompt box (M-Pathways reports) or enter “N” in the prompt box (BusinessObjects reports).

Updated Reports:

  • In M-Pathways:
    • Project/Grant Budget Status
    • Parent Summary Budget Status
  • In BusinessObjects (UM Maintained):
    • CMB Project Grant Budget Status with Estimates (three versions)
    • CMB Reporting Bdgt Ledger NonSponsored Reconciler by FundDeptPrgm
    • CMB Reporting Bdgt Ledger NonSponsored Reconciler by PG
    • CMB Summary of Projects by Project Director with Estimates (two versions)
    • FN01 RevExp Pay, Ben, FA Estimates Summary for Dept or Dept Grp
  • In U-M Data Warehouse, the Pay Estimate Through Funding Date field has been added to the Estimates Summary Ledger table in the Financial data set.

Resources:
The following resources have been updated:

For Assistance or Questions
Contact the ITS Service Center:
Submit a Service Request Online: http://its.umich.edu/help/request
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

To: Financial Data Set Users and Single Administrative Points of Contact
From: ITS-Inform
Subject: New! Payroll Estimate Options for Financial Reporting Date: February 29, 2012

Posted by nancyf at 02:20 PM

February 09, 2012

Textbook Entry Enhancements!

The Textbook Order Entry pages in M-Pathways and Wolverine Access Faculty Business have been updated to include the following enhancements:

When searching for a textbook

-- Enhanced ISBN, author, or title search returns results that are more precise. Keyword search is no longer available.

-- Dashes, spaces, and special characters are accepted in the search fields, making it easier for you to copy and paste textbook information from external web sources.

-- Direct links to more information about the books returned in ISBN search results, including cover images, book details, reviews, and information about the local library holdings.

Entering Class Textbook step-by-step procedures and support material are updated to reflect the system enhancements and can be referenced for more detailed information on entering class textbook information for staff and faculty.

Faculty will be notified of these enhancements in their regularly scheduled Enter Textbook Information reminder email sent in March, July, and October.

For Assistance or Questions
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

To: M-Pathways users with SR TEXTBOOK MAINTAINER &/or SR CLASS MAINTAINER role
cc.: Student Administration Unit Liaisons
From: ITS.Inform@umich.edu
Subject: Textbook Entry Enhancements!
Date: February 9, 2012

Posted by nancyf at 01:50 PM

February 08, 2012

Official Fall 2011 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Fall 2011 are official as of February 8, 2012. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Official Fall 2011 Information Available in CRAS Data Set
Date: February 8, 2012

Posted by nancyf at 12:00 PM

February 07, 2012

Official Information Available in Third Week Count Data Set

The Winter 2012 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on January 24, 2012, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the Web at: http://www.umich.edu/~regoff/enrollment/

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS.Inform [its.inform@umich.edu]
Subject: Official Information Available in Third Week Count Data Set
Date: February 7, 2012

Posted by lcsteele at 04:42 PM

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of January 2012 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

ITS will resume running the weekly PO Reconciliation process to close Purchase Orders beginning in February 2012. This process updates the Purchasing Commitments and Projected Balance data in M-Reports, enabling more real-time information in the reports.

RESOURCES
-- Coming soon: Look for an M-Reports announcement confirming the process has run.
-- To learn about the criteria to close a PO in M-Pathways, see the PO Reconciliation document in My LINC at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=23481

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: February 7, 2012

Posted by nancyf at 10:02 AM

January 2012 Business Closed

January business closed on Monday, February 6, 2012. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Tuesday, Febraury 7, 2012.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Assistance or Questions

Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification
From: ITS-Inform
Subject: January 2012 Business Closed
Date: February 7, 2012

Posted by nancyf at 08:55 AM

February 01, 2012

FY2012 Year-End Space Survey

This e-mail is being sent to all M-Pathways users with access to the Space Module. If you believe this was sent to you in error, please contact your Financial Unit Liaison and ask that they process an M1 form to remove your M-Pathways Space System access. A list of Unit Liaisons is provided on the M-Pathways website at: http://www.mais.umich.edu/groups/liaisonlist.html.

We’re writing to let you know that the university’s 2012 Year-End Space Survey is now underway. The survey covers the Ann Arbor, Dearborn, and Flint campuses as well as the U-M Health System.

Among other things, the survey formally documents how the university’s space is actually used and plays a critical role in our successful indirect cost recovery efforts. In addition, the survey results are used to meet state and federal reporting requirements and by university administrators and departmental managers when determining how to use our space to best meet the institution’s needs.

The survey essentially covers every university-owned and leased building, and it’s important to note that your department is ultimately responsible for the accuracy of the data.

Please visit the Space Analysis web page at http://www.finance.umich.edu/analysis/space to access a variety of helpful tools and resources designed to help you successfully complete the survey in a timely manner. The web page includes, among other things, a where-to-start document, a complete set of instructions, a list of Room Type definitions, and a list of Room Use Function Code definitions.

Please note that Room Use Function Codes and the usage percentages you indicate on the survey must reflect the average use of each room over the fiscal year ending June 30, 2012. All other information should be reported as it exists at the time when you complete your survey.

Noteworthy for 2012

To reduce barriers to being active at work and help promote a culture of good health, MHealthy and the Alternative Transportation team (a spring 2012 bike rental program!) would like to identify showers that are available for employee use. On your 2012 Space Survey, we ask that you indicate any staff showers by noting these rooms as Office Service (room type 310) and Staff Shower (sub-type 21).

Also, over the past few years we have seen an increase in two specific reporting errors: 1) reported square footage changes or renovations that – upon investigation – have been determined to not actually be square foot changes, and 2) conference rooms (room type 350) coded with multiple room use function codes when only one is allowed. Please consult the detailed instructions before reporting these two types of change.

Questions

  • Ann Arbor, Dearborn, or Flint campus: Contact the Office of Space Analysis at (734) 763-1196 or email: space@umich.edu.
  • UMHS: Contact the UMHS Facilities Office at (734) 936-2554 or email: space@umich.edu.
  • Technical questions about the survey tool should be directed to the ITS Service Center (formerly Online Help Desk) at 734-764-4357 (4-HELP), or you can visit http://its.umich.edu/help/ for additional contact information.

If you have access to the M-Pathways Space Module, you can begin updating your data immediately. If you are new to the space survey process or need a refresher course, please check the ITS website located at http://www.mais.umich.edu/training/index.html for system access and training information.

Due Dates

Surveys from the Ann Arbor, Flint, and Dearborn campuses and U-M Hospitals and Health Centers are due by March 23, 2012.

If you’re from the Medical School or the College of Engineering, please continue to make routine updates to your space data. The Medical School’s year-end survey is due May 18, 2012, while the College of Engineering’s year-end survey is due April 20, 2012.

Thank you for supporting this important university initiative. We appreciate your time and effort in completing your survey.

Mary Ellen Lyon, Business Operations Manager, Financial Analysis
David Rose, Support Services Financial Director, UMH Facilities Projects


To: All M-Pathways Space Management Users
From: U-M Office of Space Analysis and UMH Planning & Development (space@umich.edu)
Subject: FY2012 Year-End Space Survey
Date: February 1, 2012

Posted by nancyf at 09:55 AM

January 25, 2012

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Winter 2012 was extracted and loaded on January 25, 2012. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Unofficial Information Available in Third Week Count Data Set
Date: January 25, 2012

Posted by nancyf at 08:50 AM

January 24, 2012

Get Ready: VDI Replaces ITS Citrix on 2/15/12

Hello Citrix user,

You are identified as someone who has access to Citrix M-Pathways. On February 15, the ITS Citrix infrastructure is being replaced by Virtual Desktop Infrastructure (VDI) technology. Any application that you accessed from Citrix can be accessed from our new VDI "pools".

If you use Citrix to access the VaaS Vsphere admin console and before you can use VDI, you must install the VMware View client on your workstation. This installation requires workstation admin access and will also require a reboot of your workstation. For installation instructions, please refer to http://www.itcs.umich.edu/mydesktop/support/.

If you continue to need access to functionality that was available on Citrix, we strongly encourage you to have the VDI VMware View client installed before February 15.

Thank you for taking the time to prepare for this change.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: ITS Citrix users of VaaS
From: ITS-Inform
Subject: Get Ready: VDI Replaces ITS Citrix on 2/15/12
Date: January 24, 2012

Posted by nancyf at 12:10 PM

Prepare for 2/15/12 Replacement of ITS Citrix with VDI

Hello Citrix user,

You are identified as someone who has logged onto Citrix M-Pathways or Citrix DAC-EIS Remote application within the last 12 months to use DAC EIS - Remote Access, ImageNow6, and/or Wolverine Access.

On February 15, the ITS Citrix infrastructure is being replaced by Virtual Desktop Infrastructure (VDI) technology. Any application that you accessed from Citrix can be accessed from our new VDI "pools".

Before you can use VDI, you must install the VMware View client on your workstation. This installation requires workstation admin access and will also require a reboot of your workstation. For installation instructions, please refer to http://www.itcs.umich.edu/mydesktop/support/.

If you continue to need access to functionality that was available on Citrix, we strongly encourage you to have the VDI VMware View client installed before February 15.

Thank you for taking the time to prepare for this change.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: ITS Citrix users of DAC EIS, ImageNow, and Wolverine Access
From: ITS-Inform
Subject: Prepare for 2/15/12 Replacement of ITS Citrix with VDI
Date: January 24, 2012

Posted by nancyf at 11:53 AM

January 09, 2012

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:
-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of December 2011 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: January 9, 2012

Posted by lcsteele at 11:20 AM

December 2011 Business Closed

December business closed on Friday, January 6, 2012. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Sunday, January 8, 2012.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Assistance or Questions
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification
From: its-inform@umich.edu
Subject: December 2011 Business Closed
Date: January 9, 2012

Posted by lcsteele at 11:05 AM

January 06, 2012

Month End BusinessObjects Reports

This message is to inform you of a BusinessObjects issue that affects you and the steps that ITS has taken to correct it. Specifically, the issue involves BusinessObjects reports that are scheduled to run on the dates on the Month End Close calendar.

What Happened

ITS did not add 2012 dates to the calendar until after the December 7, 2011 month-end close. As a result, recurring report instances that use the Month End Close calendar were deleted. Some of the deleted recurring instances were owned by you.

What ITS Has Done to Correct This

ITS has done two things:

  • Updated the calendar to include dates for 2012
  • Rescheduled the reports that were affected
What You’ll See

When you look at the scheduling history for reports that run on the Month End Close calendar, you’ll see recurring instances. These recurring instances are scheduled to run at the same time as the December 7 ones, the output will be in the same format (Excel, WebI, or PDF), and they will run using the credentials of the person who owns the December 7 instance (you).

If you have any questions about this, contact the ITS Service Center; contact information is below.

Please accept our apologies for this inconvenience. We very much appreciate your patience.

Sincerely,
DePriest Dockins
Enabling Technologies
Information and Technology Services
University of Michigan

For Assistance or Questions

Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Select Financial Data Set Users
From: ITS-Inform@umich.edu
Subject: Month End BusinessObjects Reports
Date: January 6, 2012

Posted by lcsteele at 04:27 PM

January 04, 2012

New Data Set Streamlines Application Counts Reporting

If you’ve ever tried to modify the Master Counts report in BusinessObjects, you know that it’s a daunting task, even for experienced users. But help is on the way! ITS is rolling out a new data set that makes it easy to create your own application counts reports or modify existing ones. You can slice the data however you like.

As of January 4, all users with access to recruiting and admissions data in the Data Warehouse automatically have access to the new Student Application Tracking Management (ATM) data set. With this new data set, you can:

  • Count all applications by applications status, as identified by ASP (the Admissions System Production advisory group).
  • Quickly identify all students with a particular ethnicity, including those with multiple ethnic identities.
  • Capture point-in-time data for trend analysis. Compare yesterday’s data with last month’s or last year’s.
  • Retrieve the names that match the counts.
  • View a definition of any field in the data set by hovering over it in Edit Query mode.

The UM-Maintained reports are located in BusinessObjects:
Public Folders > UM-Maintained > Student > Stdnt ATM

Visit this My LINC web page for a reference document and brief video introduction to ATM.

For Assistance or Questions

Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Recruiting & Admissions Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform@umich.edu
Subject: New Data Set Streamlines Application Counts Reporting
Date: January 4, 2012

Posted by nancyf at 01:48 PM

December 08, 2011

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of November 2011 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: December 8, 2011

Posted by nancyf at 01:14 PM

December 07, 2011

November 2011 Business Closed

November business closed on Tuesday, December 6, 2011. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Wednesday, December 7, 2011.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Assistance or Questions
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification
From: its-inform@umich.edu
Subject: November 2011 Business Closed
Date: December 7, 2011

Posted by nancyf at 09:18 AM

November 22, 2011

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Fall 2011 was loaded on 11/21/2011. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via e-mail when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: M-Pathways CRAS Data Set Users
cc.: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu
Subject: Unofficial Information Available in CRAS Data Set
Date: November 22, 2011

Posted by nancyf at 12:26 PM

November 21, 2011

Changes in Timing of Space Management Data Set Refresh

Beginning November 22, 2011 we will refresh the Space Management data set DAILY to facilitate reporting on space usage across campus. For updated information about the data set refresh schedule, see http://www.mais.umich.edu/reporting/datasets_refresh.html#phys.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: U-M Data Warehouse Space Management Data Set Users
From: ITS-Inform
Subject Line: Changes in Timing of Space Management Data Set Refresh
Date: Monday, November 21, 2011

Posted by lcsteele at 04:20 PM

November 16, 2011

PO Voucher Approval Process – Updates and Tips

The following updates have been made to the PO voucher approval process:

NEW WORKFLOW RULE
PO vouchers under $ 10,000 requiring approval will be routed to the PR Department Manager if the original ePro requester:
-- Has left the University, or
-- No longer has the PR EPRO USER role in M-Pathways.
In this case, you will see a “Skipped” step on the Approval History page to indicate that the original requester is not available to approve/deny the voucher; followed by a step showing your name.

SPECIFY AN ADDITONAL APPROVER
You can now specify an additional approver. We anticipate limited use of this function, but common uses may include:
-- As an ePro requester, you receive an approval request but you no longer work for that department.
-- As a PR Department Manager, you receive an approval request for a PO voucher under $10,000 because the original ePro requester is not available, but you prefer that an ePro user provide final approval.

Steps to add an approver:
1. Click the plus sign next to your name in the Requestor Approval box.
2. Enter (in capital letters) or select the uniqname of the person to approve the voucher.
3. Click the Approver radio button.
4. Click Insert.
5. Click Approve.

Tips:
-- The additional approver does not act as your substitute! You must approve the voucher to route it to an additional approver.
-- The system always tries to route a PO voucher under $10,000 requiring approval to the person who created the original ePro req.
-- The more approvers for a voucher, the longer it may take to pay the vendor.

EMAIL NOTIFICATIONS
-- To reduce the number of emails for the voucher approval process, you will no longer receive an email after the PO voucher is finally approved.
-- Look closely at the Subject line of the email notifications. “Review is requested” indicates the email is an FYI about the approval process. “Approval is requested” identifies that you need to take action for the voucher.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: M-Pathways eProcurement Users and PR Department Managers
From: ITS-inform
Subject: PO Voucher Approval Process – Updates and Tips
Date: Tuesday, November 15, 2011

Posted by lcsteele at 08:01 AM

November 15, 2011

SA Update, Issue #73, November 2011

The latest Student Administration (SA) Update is on My LINC, and it contains information about:
• Heavy System Usage During Early Registration
• Students Able to View Textbook Data on November 8
• It's Time to Check Grade Roster Access
• Assisting Students? View Training Materials in Student Business Help Pages
• Assisting Faculty? Open Faculty Business Help Pages via My LINC
• Help New Instructors Avoid Log in Errors

Visit the SA Update Online.

All SA Updates are on My LINC. Type "SA Update" in the Search box and click GO.

FOR ASSISTANCE AND QUESTIONS
Contact the ITS Service Center
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7am-6pm (phone and email); Sun, 1-5pm (email).

To: M-Pathways Student Administration Users
From: ITS-Inform
Subject: SA Update, Issue #73, November 2011
Date: November 15, 2011

Posted by lcsteele at 01:52 PM

November 09, 2011

eResearch Regulatory Management update

The eResearch Regulatory Management system is being upgraded to version 2.6.7 Thursday morning, November 10, during the regular maintenance window. A summary of the system changes is available at: http://www.umich.edu/~eresinfo/errm/rnotes/releasenote_v2.6.7.html.

To: eResearch Regulatory Management System Users
From: eres.inform@umich.edu
Subject: eResearch Regulatory Management update
Date: November 9, 2011

Posted by nancyf at 10:23 AM

November 07, 2011

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: Faculty & Staff > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of October 2011 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: November 7, 2011

Posted by nancyf at 11:52 AM

October 2011 Business Closed

October business closed on Friday, November 4, 2011. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Sunday, November 6, 2011.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

For Assistance or Questions
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

To: monthendclosenotification
From: ITS-Inform
Subject: October Business Closed
Date: November 7, 2011

Posted by nancyf at 08:54 AM

October 11, 2011

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: University Business > Reporting > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of September 2011 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: October 11, 2011

Posted by nancyf at 08:44 AM

October 07, 2011

September 2011 Business Closed

September business closed on Thursday, October 6, 2011. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Friday, October 7, 2011.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group in MCommunity.

Posted by nancyf at 08:48 AM

September 29, 2011

BI Event: Streamlining the Data Flow Process with ETL Best Practices

On Monday, October 17, Carrie Shumaker and Fusen Li, from the ITS Data Delivery team, will demonstrate how ETL best practices and tools will make your ETL process fast, stable, adaptable, and automated.

October 17, 2011
8:30am – 10:00am

Palmer Commons
Great Lakes Room (4th Floor)
100 Washtenaw Ave. 48109
Map

Posted by mrschlei at 10:22 AM

September 27, 2011

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Fall 2011 was extracted and loaded on September 27, 2011. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in Third Week Count Data Set

Posted by nancyf at 09:43 AM

September 14, 2011

New Features Added to DBE Workflow

In an effort to continually improve and align processes, new features have been added to the DBE Workflow pages. The new features ensure that the two current workflow processes, DBE and Additional Pay, look and function very similarly.

Approval Groups and the DBE Transaction Notification group box are now available when you create or update a DBE Workflow Transaction. If the transaction requires approval from Dearborn Campus, Flint Campus, Graduate Medical Education, or Sponsored Programs, simply select the group name in the Approver(s) field and then select the appropriate individual from the Lookup in the EmplID field. If an Approval Group is not required, simply select Individual and then either type the EmplID or use the Lookup in the EmplID field.

Approval Groups

The DBE Transaction Notification group box enables you to add individuals (who are not listed as Approvers) that should be notified when the final approval for the transaction has taken place.

DBE Transaction Notification

Comments are now required on all DBE Workflow Transactions.

Comments

Two new options are available when you use the DBE Data Selection: EmplID and Approver Area.

DBE Data Selection

Training documents have been updated and are available on the HR Workflow Transactions page in My LINC.

For Assistance and Questions

Contact ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7am-6pm (phone and email); Sun, 1-5pm (email).

To: DBE Workflow Users
cc: HRMS Unit Liaisons
From: ITS-Inform
Subject: New Features Added to DBE Workflow
Date: September 14, 2011

Posted by nancyf at 12:10 PM

September 09, 2011

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: University Business > Reporting > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of August 2011 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: September 9, 2011

Posted by nancyf at 12:37 PM

August 2011 Business Closed

August business closed on Thursday,September 8, 2011. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of Friday, September 9, 2011.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group.

 

To: monthendclosenotification
From: ITS-Inform
Subject: August 2011 Business Closed
Date: September 9, 2011

Posted by nancyf at 10:10 AM

Additional Pay Workflow Transactions - Interchanges and Implementation Schedule

You are receiving this email because you are a member of the HRMS UL or HRCG email groups or you have a security role in HRMS M-Pathways that permits you to view and update Additional Pay data.

Effective November 21, 2011, most “Additional Pay Submittal Form” transactions and all “Special Payment Form” transactions will be discontinued. In place of these two forms, departmental representatives will transition to using Additional Pay Workflow transactions.

To learn about Additional Pay Workflow, please attend one of the following Interchanges. You will learn about the new functionality, see a demo and be given information to assist you with the transition to using Additional Pay Workflow in your department.

INTERCHANGE SCHEDULE
You do not need to register to attend an Interchange. Please contact Norel Tullier at norel@umich.edu if you have questions about the Interchanges.

All sessions are held from 3:00 to 4:30 p.m.

-- September 15: Wolverine Tower, Room G18
-- October 17: Central Campus, Rackham Amphitheater, 4th floor Rackham Building
-- October 21: North Campus, Johnson Rooms, 3rd floor Lurie Engineering Center
-- November 10: Wolverine Tower, Room G18

Remember! Process changes and security roles must be in place by November 21, 2011. Thank you.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Additional Pay Workflow Transaction Users
From: ITS-Inform
Subject: Additional Pay Workflow Transactions - Interchanges and Implementation Schedule
Date: September 9, 2011

Posted by nancyf at 09:11 AM

September 08, 2011

Official Spring 2011, Spring-Summer 2011, Summer 2011 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Spring 2011, Spring-Summer 2011, and Summer 2011 are official as of September 6, 2011. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)


To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Official Spring 2011, Spring-Summer 2011, Summer 2011 Information Available in CRAS Data Set
Date: September 8, 2011

Posted by nancyf at 11:37 AM

September 07, 2011

Timesheet Steps for Student Employees with Workgroup Changes

The data entry fields on the M-Pathways Timesheet will be grayed-out for select student employees in the current biweekly pay period, which began September 4, 2011. This is because their Workgroups changed from Temporary to Workstudy effective Tuesday, September 6.

If your department is a self-service time entry unit, please inform your student employees of the workaround steps detailed below.

Workaround Steps on the Timesheet Page

1. Select Week in the View By field.
2. Type the date the employee became active or had a Workstudy change in the Date field.
3. Click the Refresh button.
4. Enter hours in the open date fields and select the appropriate Time Reporting Code(s).
5. Click the Submit button.
6. If necessary, click Next Week>> and complete the time entry and submittal steps for the remainder of the pay period.

Timesheet Workaround

Note: The data entry fields on the M-Pathways Timesheet are grayed-out for employees when, in mid-pay period, they become newly active (e.g. new hire) or have an appointment change that results in a change to their Time and Labor Workgroup.

For Assistance and Questions

Contact ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

M-F, 7am-6pm (phone and email); Sun, 1-5pm (email).

To: Electronic Timekeepers, Self-Service Time Approvers, and Punch Time Approvers
cc: HRMS Unit Liaisons
From: ITS-Inform
Subject: Important! Temporary Timesheet Workaround Steps

Posted by nancyf at 10:47 AM

August 22, 2011

Inactive Temporary Appointments Terminated on August 21, 2011

On August 21, 2011, temporary appointment records that had not received payment for at least six months prior to August 21, 2011, were automatically terminated.

AUTOMATIC TERMINATION OF INACTIVE TEMPORARY APPOINTMENTS PROCESS
To increase system efficiency and reduce the amount of manual processing for both units and central HR, an automated process exists in M-Pathways that periodically terminates temporary appointments that have not received payment for at least six months. This process is run in February, May, August, and November of each year. You are notified each time that the process runs.

VIEWING TERMINATED EMPLOYEES
To view a list of employees in your department whose appointments were terminated by the automatic process, run the BusinessObjects UM-Maintained report, “HR01 HumRes Temporary Employees Terminated via Batch.rep”. When prompted for the effective date, type August 21, 2011. This report will be available August 29, 2011. To run this report, users must have access to the Human Resource data set in the U-M Data Warehouse.

To determine the last time that a temporary employee was paid, run the BusinessObjects UM-Maintained report “PY01 Pay History by EmplID and Erncd.rep”. When prompted for the earn code, type RGT. To run this report, users must have access to the Payroll data set in the U-M Data Warehouse.

QUESTIONS?
If you have questions about the termination of temporary employees, please call the Human Resources/Payroll Service Center at 5-2000 (off campus at 615-2000, or outside the local calling area, toll free at 1-866-647-7657).

If you have questions or need assistance running BusinessObjects repository reports, please call the ITS Service Center at
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help.

To: M-Pathways Users with HR TOTAL APPOINTMENT VIEW USER and HR APPT VIEWER Roles
cc.: HRMS Unit Liaisons
From: ITS-Inform
Subject: Inactive Temporary Appointments Terminated on August 21, 2011
Date: August 22, 2011

Posted by nancyf at 11:41 AM

August 16, 2011

Announcing the Release of CTools Mobile

Go Mobile With CTools!

A version of CTools for smart phones, tablets, and other mobile devices is now available to the U-M community. CTools Mobile provides an optimized view of CTools sites, allowing users to interact with course and project sites virtually anywhere.

As many of you know, the CTools Mobile portal was in beta testing over the last several months. With the latest release, the CTools Team offers the U‑M community a solid and feature rich offering.

"We know hand-held devices like smart phones and tablets are the primary way many people use the internet," said Sean DeMonner, director, Teaching and Learning. "In fact, we surveyed a group of U-M pharmacy students from one of our mobile pilots, and found that 90 percent would use the mobile version of CTools as soon as it became available. We knew then that we needed to work hard to release CTools Mobile this summer."

When asked what she thought about CTools releasing a mobile version, Sunmin Kim, a second-year graduate student in Mechanical Engineering, replied, "I would definitely use it. It'd be nice because I always use my phone for everything. It would be easier than going to a computer lab and logging into CTools there."

To use CTools Mobile, launch http://ctools.umich.edu in a mobile web browser. The system will automatically detect that the request originated from a mobile device and will present the mobile portal. The primary target devices for CTools Mobile have been iOS and Android smart phones and tablets, but the portal works in a wide variety of mobile browsers.

If you prefer to use the standard, full version of CTools on your mobile device, you can do so by selecting the "Switch to Full View" button. There is also a "Switch to Mobile" button to toggle back to the mobile view. While nearly all of the functionality of the standard version of CTools is available via mobile, a few features are not supported in some devices. See known issues.

For Assistance and Questions
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

Posted by amhooper at 12:34 PM

August 09, 2011

M-Pathways Financials v9.1 Available

The v.9.1 upgrade to the M-Pathways Financials and Physical Resources system completed successfully as of Tuesday, August 9 at 7:00 AM. FINPROD is now available for your use.

What to look for in v.9.1

Some of the key changes to look for in v.9.1 include:

  • M-marketsite users: new navigation to enter M-marketsite from the ePro req.
  • eProcurement requisition users: new (optional) My Profile page to define requisition defaults.
  • Department Managers: stricter approval workflow process for procurement transactions and a new rule for ePro reqs.
  • Journal Entry users: one JE coversheet option from the Process menu.
  • Asset Management users: new navigation paths to update assets and review cost history.
  • BusinessObjects users: you may need to update your Unit-Maintained reports. See the Table Changes page on the Fin 9.1 Upgrade web site for more information.

Reporting environments – data refresh schedule

  • 08/09/11: M-Reports and the Accounts Receivable and Billing data set refreshed
  • 08/10/11: Regular refresh schedule for financials data in the U-M Data Warehouse resumes
  • 08/14/11: FINODS, Financial data set, and the Physical Resources data set refreshed

How can I get more information?

See the updated What’s Changing presentation on the Fin 9.1 Upgrade web site for details.

See My LINC for updated job aids, system simulations, and courses.

For assistance or questions

Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: M-Pathways Financials and Physical Resources Users, Financial Data Set Users
cc.: Financial Unit Liaisons
From: ITS-Inform
Subject: M-Pathways v.9.1 Upgrade Complete
Date: August 9, 2011

Posted by nancyf at 08:34 AM

August 05, 2011

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: University Business > Reporting > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of July 2011 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

U-M now closes the Accounting Period on the fourth (4th) business day of the subsequent month.

M-Reports is available for use during the Financials v.9.1 upgrade (Aug. 4 at 5 PM – Aug. 9 at 7 AM). Financial data will be current as of August 4 during this time period. M-Reports will be updated for v.9.1 and refreshed the night of 08/09/11.


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help
M-F, 7 a.m.-6 p.m. (phone and email); Sun, 1-5 p.m. (email)

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: August 5, 2011

Posted by nancyf at 09:16 AM

August 03, 2011

Sort Employees on M-Pathways Timesheet by Name or EmplID

You now have the option to sort employees on the Timesheet search page by last name.

Before you click the Get Employees button, select the Sort by Last Name checkbox to receive search results for employees in last name order. If the checkbox is not selected, the search returns employees by Employee ID (EmplID).



The step-by-step procedures and simulations that show how to use the Timesheet in My LINC have been updated with the new checkbox.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4help@umich.edu
http://www.mais.umich.edu/help/

ITS Service Center hours: Monday through Friday, 7 a.m. to 6 p.m. (phone and email); and Sunday, 1 to 5 p.m. (email).

Information and Technology Services (ITS)

To: Electronic Timekeepers, Self-Service Time Approvers, and Punch Time Approvers
cc: HRMS Unit Liaisons
From: ITS-Inform
Subject: Sort Employees on M-Pathways Timesheet by Name or EmplID
Date: August 3, 2011

Posted by nancyf at 11:05 AM

August 02, 2011

M-Pathways eProcurement Changes for v.9.1

Reminder! M-Pathways eProcurement will be unavailable beginning on Thursday, August 4, at 5:00 PM through Tuesday, August 9, at 7:00 AM to upgrade to v.9.1. M-marketsite access from eProcurement will not be available during that time.

What eProcurement changes will I see?

M-marketsite users: v.9.1 has new navigation to M-marketsite. After selecting Create Requisition from the menu:

1. Click the Add Items and Services tab in the ePro req.
2. Click the Web tab.
3. Click the M-Marketsite link.

ePro users: v.9.1 offers a new layout for the ePro req and a new “copy requisition” option. These changes and more are demonstrated in the eProcurement Changes webinar recording. View it today!

How can I get more information?

  • See the Fin 9.1 Upgrade Web site and review the presentation on the What’s Changing page.
  • See My LINC to obtain updated eProcurement and M-marketsite job aids, view simulations and review courses. (Training not required).
  • See the v.9.1 Upgrade Resources web page for quick links to the main procedures for v.9.1.

For assistance or questions

Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

The ITS Service Center has expanded its service hours. Reach us Monday through Friday, 7 a.m. to 6 p.m. (phone and email); and Sunday, 1 to 5 p.m. (email).

To: M-Pathways eProcurement and M-marketsite Users
cc.: Financial Unit Liaisons
From: ITS-Inform
Subject: M-Pathways v.9.1 eProcurement Changes
Date: August 2, 2011

Posted by nancyf at 09:22 AM

August 01, 2011

M-Pathways Financials System Outage

The M-Pathways Financials and Physical Resources (FINPROD) system will be unavailable from Thursday, August 4, at 5 PM through Tuesday, August 9, at 7:00 AM to upgrade to v.9.1. 

How Does This Impact Me?

FINPROD will not be available for business on Friday, August 5 and Monday, August 8, for all financial and physical resource tasks including:

  • Procurement and payables functions, such as eProcurement requisitions and Non-PO vouchers.
  • M-marketsite access from M-Pathways eProcurement. You may continue to use the Browse Only option on Wolverine Access to create and assign shopping carts during this time, but the carts cannot be processed in M-Pathways until Tuesday, August 9.
  • Treasury Management functions, such as Cash Receipt Tickets and HSIP requests.
  • General Ledger functions, such as eReconciliation and online Journal Entries.
  • Facility and room characteristic lookup information in the M-Pathways Student Administration & Human Resource Management system.

FINODS, U-M Data Warehouse, and M-Reports are available during this time for month-end close reconciliation and other reporting with data current as of August 4 at 5 PM.

How Can I Get More Information?

See the Fin 9.1 Upgrade Web site for more information about:

For Assistance or Questions

Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

To: M-Pathways Financials and Physical Resource System Users, Financial Data Set Users
cc.: Financial Unit Liaisons
From: ITS-Inform
Subject: Reminder! Financials System Outage
Date: August 1, 2011

Posted by nancyf at 12:20 PM

Changes to Data Warehouse Data Dictionaries

As of August 9, 2011, the format of the Data Warehouse data dictionaries is changing to prepare for future Data Warehouse data sets. These changes will impact both the data model diagrams and text portions of the dictionaries for all data areas except Development. For details, see "Minor Changes to Data Dictionary Format" at http://www.mais.umich.edu/reporting/datasets-dictionary-changes-aug2011.html.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

To: U-M Data Warehouse Users
cc: eResearch, Financial, HRMS, and Student Administration Unit Liaisons
From: ITS-Inform
Subject: Changes to Data Warehouse Data Dictionaries
Date: August 1, 2011

Posted by nancyf at 11:21 AM

July 28, 2011

Official Information Available in Third Week Count Data Set

The Summer 2011 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on July 19, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the Web at:
http://www.umich.edu/~regoff/enrollment/

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

The ITS Service Center has expanded its hours. Reach us from Monday to Friday,
7 a.m. to 6 p.m. (telephone and email) and Sunday, 1 to 5 p.m. (email only).

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS.Inform
Subject: Official Information Available in Third Week Count Data Set
Date: July 28, 2011

Posted by nancyf at 09:46 AM

July 27, 2011

Facility & Room Characteristics Information Unavailable Thursday, August 4, at 5:00 p.m. through Tuesday, August 9, at 7:00 a.m.

Facility and room characteristics lookup information in the M-Pathways Student Administration & Human Resource system will be unavailable Thursday, August 4, at 5:00 p.m through Tuesday, August 9, at 7:00 a.m. to support the M-Pathways Financials and Physical Resources system upgrade.

All M-Pathways Student Administration & Human Resource system pages that use the Facility or Room Characteristics lookup are affected by this outage. Business processes affected include:

  • Searching for a Facility
  • Class and Event/Meeting Scheduling
  • Viewing a Facility Schedule
  • Running the Room Scheduling Report with Room Characteristics

Events and classes can still be created in M-Pathways following standard scheduling procedures. You can still directly assign a room if you know the facility ID code and have confirmed the room is available at the specified time and date.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (4-4357)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/help/

The ITS Service Center has expanded its service hours. Reach us Monday through Friday, 7 a.m. to 6 p.m. (phone and email); and Sunday, 1 to 5 p.m. (email).

cc: Student Administration Unit Liaisons

To: Users w/ SR CLASS MAINTAINER, SR EVENTS UPDATE USER, &/or SR EXAMS MAINTAINER Role
cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Facility & Room Characteristics Information Unavailable Thurs., Aug. 4, 5 p.m.-Tues., Aug. 9, 7 a.m.
Date: July 27, 2011

Posted by nancyf at 10:50 AM

July 21, 2011

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: University Business > Reporting > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of June 2011 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

U-M now closes the Accounting Period on the fourth (4th) business day of the subsequent month.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

The ITS Service Center has expanded its hours. Reach us from Monday to Friday,
7 a.m. to 6 p.m. (telephone and email) and Sunday, 1 to 5 p.m. (email only).


To: Principal Investigators and Project Administrators
From: U-M Financial Operations
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: July 21, 2011

Posted by nancyf at 02:05 PM

Year-End/June Business Closed

Year-end and June business closed on July 19, 2011. FINODS, the Financial data set, and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of July 20, 2011.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- ‘Run and View the Financial Report Package Using the “SOA Reports by” Options’ at: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30179
-- ‘Run and View the Financial Report Package in M-Pathways’ at: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29985

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page at:
http://www.mais.umich.edu/project_infocenter/downloads/what_else/soa_whitesheet.html

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

The ITS Service Center has expanded its hours. Reach us from Monday to Friday, 7 a.m. to 6 p.m. (telephone and email) and Sunday, 1 to 5 p.m. (email only).

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group. Instructions are on the Web at: http://www.itcs.umich.edu/itcsdocs/s4381/#joinable. If you know a colleague that wants to receive these messages, please send them this link, so they can join the group

To: monthendclosenotification
From: ITS Inform
Subject: Year-End/June Business Closed
Date: July 23, 2011

Posted by nancyf at 10:00 AM

July 20, 2011

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Summer 2011 was extracted and loaded on July 20, 2011. As soon as the data has been checked for accuracy, an e-mail will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

The ITS Service Center has expanded its hours. Reach us from Monday to Friday,
7 a.m. to 6 p.m. (telephone and email) and Sunday, 1 to 5 p.m. (email only).

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in Third Week Count Data Set
Date4: July 20, 2011

Posted by nancyf at 08:41 AM

July 13, 2011

Financial Aid Disbursement Calendar for Aid Year 2012 Available

The new "Financial Aid Disbursement Calendar for Aid Year 2012" is now available.

Select "2011-2012 Disbursement Calendar" from the bottom of the Financial Aid Forms and Instructions page at:
http://www.mais.umich.edu/student/faforms.html

The calendar includes charts for each Disbursement Plan, with the anticipated financial aid disbursement dates for the 2011-2012 academic year. Each date represents the earliest date on which funds can be disbursed. As in the past, the calendar indicates exceptions to award entry deadlines and funds delivery dates.

AWARD ENTRY NOTES:
-- It is important to review the calendar for changes to award entry deadlines, particularly if you enter monthly stipends.
-- If you enter awards for a specific Disbursement ID AFTER the disbursement date has passed, funds will be disbursed on the next weekly cycle.
-- Students will be able to view their anticipated (pending) aid before the actual disbursements occur.

FOR ASSISTANCE OR QUESTIONS
ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help/

To: M-Pathways Users Who Enter or Monitor Financial Aid Awards
cc: M-Pathways Student Administration Financial Aid Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Financial Aid Disbursement Calendar for Aid Year 2012 Available
Date: July 13, 2011


Posted by nancyf at 01:24 PM

July 12, 2011

M-Pathways Financials v9.1 Upgrade

ITS will upgrade the M-Pathways Financials and Physical Resources system to v.9.1 beginning on Thursday, August 4, at 5:00 p.m. through Tuesday, August 9, at 7:00 a.m. FINPROD will be unavailable during that time.

How Does This Impact Me?

  • FINODS, U-M Data Warehouse, and M-Reports are available during this time for month-end close reconciliation and other reporting with data current as of August 4 at 5 PM.
  • Procurement users can use internal service units (e.g., Printing Services) and strategic suppliers during the outage. Contact your buyer or Procurement Services (734-764-8212) for assistance.
  • M-marketsite is not available; browsers can continue to create and assign carts using the Browse Only site.
  • Employee reimbursements from Concur will not be processed.

See the Key Dates page on the Fin 9.1 Upgrade web site for information about other processes and transactions.

How Can I Get More Information?

See the Fin 9.1 Upgrade Web site for more information about:

  • Key dates and contacts
  • What’s changing (see the “What’s Changing” presentation and learn about the eProcurement webinar)
  • Updated training and resources for help

Training is not required, as the overall level of change for this upgrade is low.

 

eProcurement users: you will experience the most change, but user testing confirmed that the changes will quickly become familiar. For a demonstration of changes, register for the eProcurement Changes web conference on July 21 at 1:00 PM. Because virtual attendance is limited, a recording of the webinar will be available afterwards on the Fin 9.1 Upgrade Web site.

BusinessObjects users: you may need to update your Unit-Maintained reports after August 9. See the Table Changes page on the Fin 9.1 Upgrade Web site for more information.

For Assistance or Questions

Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

To: M-Pathways Financials and Physical Resource System Users, Financial Data Set Users
From: ITS.inform
Subject: M-Pathways Financials v.9.1 Upgrade
Date: July 12, 2011

Posted by nancyf at 11:19 AM

Uniqname Assignment Unavailable and Impacts to eRecruit

The MCommunity implementation, which is replacing the U-M Online Directory, is starting Thursday, July 14, at 5:00 p.m. and will continue until Monday, July 18 at 7:00 a.m. During this time, uniqname self-registration, assignment, and Kerberos password resets will be unavailable.

This outage will impact your eRecruit onboarding processes. Please plan your communications accordingly.

For more information on the outage, see the ITS Service Status Report at http://status.its.umich.edu/outage.php?id=72321.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

The ITS Service Center has expanded its hours. Reach us from Monday to Friday,
7 a.m. to 6 p.m. (telephone and email) and Sunday, 1 to 5 p.m. (email only).

To: M-Pathways users with access to eRecruit
From: ITS Inform
Subject: Uniqname Assignment Unavailable and Impacts to eRecruit
Date: July 12, 2011

Posted by nancyf at 10:15 AM

Removal of the PSOPRDEFN table for queries

A security change requires the removal of the PSOPRDEFN table used in public and private queries. The table is being removed because it contains a password value for each oprid in M-Pathways. A new view has been created (M_HE_OPRDEFN_VW) that includes the same fields as PSOPRDEFN, with the exception of this password field. Public queries that currently use PSOPRDEFN have been changed to use this new view.

If you have any private queries which reference the PSOPRDEFN table, these queries need to be changed to use the new view by August 3, 2011. The PSOPRDEFN table will be removed on this date, breaking any private queries still using the table. If you need assistance changing any private queries, please contact the ITS Service Center.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

The ITS Service Center has expanded its hours. Reach us from Monday to Friday,
7 a.m. to 6 p.m. (telephone and email) and Sunday, 1 to 5 p.m. (email only).

To: Query users who have access to the PSOPRDEFN table
cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Removal of the PSOPRDEFN table for queries
Date: July 12, 2011

Posted by nancyf at 08:40 AM

July 05, 2011

Tuition-Valued Awards Updated with Re-Budgeted Tuition Value

The Regents approved the actual tuition rates for the 2011-2012 academic year at their June meeting. This enabled the following tasks to be completed in M-Pathways:

-- Financial aid budgets have been updated with the actual tuition rates. The tuition component of each student's financial aid budget is calculated based on full-time attendance.

-- Tuition-valued awards that were entered prior to June 24, 2011, for Aid Year 2012, have been updated based on the new rates. A tuition-valued award has its amount calculated automatically based on the value in the “Calc Flag” field. Tuition-valued awards entered on or after June 24 were calculated automatically with the updated tuition rates.

-- Awards entered after August 10 will not appear as anticipated (pending) aid on students' accounts. Please communicate accordingly with your students. Anticipated aid is aid that students would receive if disbursement rules are met, and is intended to pay charges on students' accounts.

-- The first posting to students' accounts for actual tuition charges for Fall 2011 for most students will begin on August 5. It will be calculated nightly thereafter based on student enrollment activity.

FOR ASSISTANCE OR QUESTIONS
ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
its.umich.edu/help


To: M-Pathways Users Who Enter or Monitor Financial Aid Awards
cc: Student Administration Unit Liaisons
From: its-inform@umich.edu
Subject: Tuition-Valued Awards Updated with Re-Budgeted Tuition Value
Date: July 5, 2011

Posted by nancyf at 12:34 PM

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Spring-Summer 2011 was loaded on June 28, 2011. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via e-mail when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

The ITS Service Center has expanded its hours. Reach us from Monday to Friday,
7 a.m. to 6 p.m. (telephone and email) and Sunday, 1 to 5 p.m. (email only).

To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform@umich.edu
Subject: Unofficial Information Available in CRAS Data Set

Posted by nancyf at 08:51 AM

June 28, 2011

CTools Outage July 2 from 1:00 a.m. to 7:00 p.m.

Hello, I am writing to inform you of a service interruption scheduled for 1:00 a.m. until 7:00 p.m., Saturday, July 2, that will affect the CTools system.

During this service interruption, the database that supports CTools will be upgraded for a number of reasons, including improving infrastructure and putting in place stronger system security. We realize that selection of a time to conduct an upgrade that will result in the least disruption to critical business processes is never easy.

CTools and UM Lessons will not be available during this outage. To enter grades, view class rosters and/or view teaching evaluation reports, log into Wolverine Access.

1. Type wolverineaccess.umich.edu into your web browser.
2. Under Faculty & Staff, click Faculty Business.
3. Authenticate using your uniqname and password.
4. Click Faculty Center.
5. Confirm the appropriate term is selected.
6. Click the appropriate icon for the task you wish to complete.

Please see the Faculty Center Help page for links to helpful information.

Thank you for your patience and understanding.

Laura Patterson
Chief Information Officer and Associate Vice President, ITS

Questions or concerns about this upgrade can be addressed to:
ITS Service Center
734-764-HELP (764-4357)
4HELP@umich.edu
http://its.umich.edu/help

To: its.ora11g.ctools@umich.edu
From: Laura Patterson, Chief Information Officer and Associate Vice President, ITS
Subject: CTools Outage July 2 from 1:00 a.m. to 7:00 p.m.
Date: Monday, June 27, 2011


Posted by nancyf at 08:48 AM

June 24, 2011

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Spring 2011 was loaded on June 23, 2011. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via email when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Service Center:
Phone: 734-764-HELP (4-4357)
Email: 4help@umich.edu
Web: its.umich.edu/help

The ITS Service Center has expanded its hours. Reach us from Monday to Friday, 7 a.m. to 6 p.m. (telephone and email) and Sunday, 1 to 5 p.m. (email only).


To: M-Pathways CRAS Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu
Subject: Unofficial Information Available in CRAS Data Set
Date: 6/24/2011

Posted by nancyf at 10:09 AM

June 10, 2011

Official Information Available in Third Week Count Data Set

The Spring/Summer 2011 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on May 23, 2011, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the Web at:
http://www.umich.edu/~regoff/enrollment/

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Service Center:
Phone: 734-764-4357 (4-HELP)
Email: 4HELP@umich.edu
Web: http://its.umich.edu/help

The ITS Service Center has expanded its hours. Reach us from Monday to Friday,
7 a.m. to 6 p.m. (telephone and email) and Sunday, 1 to 5 p.m. (email only).

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS.Inform [its.inform@umich.edu]
Subject: Official Information Available in Third Week Count Data Set
Date: June 10, 2011


Posted by nancyf at 09:24 AM

June 09, 2011

May 2011 Business Closed

May business closed on June 6, 2011. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of June 7, 2011.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
at: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30179
-- 'Run and View the Financial Report Package in M-Pathways' at: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29985

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page at:
http://www.mais.umich.edu/project_infocenter/downloads/what_else/soa_whitesheet.html

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Service Center
Phone: 734-764-HELP (764-4357)
E-mail: 4HELP@umich.edu
Web: http://its.umich.edu/help

Visit http://its.umich.edu/help to see the ITS Service Center's expanded hours, phone prompts, and contact information.
_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group.
Instructions are on the Web at:
http://directory.umich.edu/ldapweb-bin/page?template=subscribe-group

To: monthendclosenotification
cc: Financial Unit Liaisons
From: ITS-Inform
Subject: May 2011 Business Closed
Date: June 7, 2011

Posted by nancyf at 12:12 PM

HRMS Update, Issue #48, June 2011

The latest HRMS Update is on My LINC, and it contains information about:


• DBE Workflow – Deadline June 30, 2011
• New Estimated Retirement Date Page Added in Employee Business
• Non Student Temporary and Enhancements Added to M­Pathways – eRecruit on June 27, 2011
• Three New Student Information Page Alerts (Ann Arbor Student Temporary Employment)
• Latest News Regarding Printing Submittal Forms

Visit the HRMS Update online.

All HRMS Updates are on My LINC. Type “HRMS Update” in the Search box and click GO.

For Questions or Assistance
ITS Service Center
734-764-4357 (4-HELP)
4HELP@umich.edu
its.umich.edu/help

The ITS Service Center has expanded its service hours. Reach us Monday through Friday, 7 a.m. to 6 p.m. (phone and email); and Sunday, 1 to 5 p.m. (email).

To: M-Pathways Human Resource Users
cc: HRMS Unit Liaisons
From: its-inform@umich.edu
Subject: HRMS Update, Issue #48, June 2011
Date: June 9, 2011

Posted by nancyf at 10:35 AM

June 08, 2011

May 2011 Business is Closed

May business closed on June 6, 2011. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of June 7, 2011.

U-M now closes the Accounting Period on the fourth (4th) business day of the subsequent month.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Service Center
Phone: 734-764-HELP (764-4357)
E-mail: 4HELP@umich.edu
Web: http://its.umich.edu/help/

Visit http://its.umich.edu/help/ to see the ITS Service Center's expanded hours, new phone prompts, and updated contact information.

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group.

To: monthendclosenotification
From: ITS-Inform
Subject: May 2011 Business Closed
Date: June 6, 2011

Posted by marialyn at 01:59 PM

June 01, 2011

BusinessObjects Performance Issues and Remediation

ITS is aware of several systemic problems regarding our BusinessObjects environment, specifically performance issues. Working with our vendor, we have planned several initiatives to fix these problems over the next 18 months. You can find details of our issues and initiatives here: http://www.mais.umich.edu/reporting/busobjs-initiatives.html.

What can you do to help?
If you experience:
• Unexpected System Timeouts,
• Errors,
• Hanging Reports,
• Inconsistent Behavior, or
• Unexpected Increase in Response Time of Queries or Reports

Please contact the ITS Service Center at
Phone: 734-764-HELP (764-4357)
Email: 4help@umich.edu
Web: http://its.umich.edu/help
Thank you for your patience.

To: BusinessObjects Users
From: its-inform@umich.edu
Subject: BusinessObjects Performance Issues and Remediation Initiatives
Date: June 01, 2011

Posted by nancyf at 01:01 PM

May 31, 2011

June and July FIN UL Meetings and Action Items

The June 15, 2011, FIN UL meeting is canceled. But the July 20 meeting is on, as scheduled. The July agenda is not yet finalized, but we recommend you attend to get just-in-time information about the Financials/Physical Resources 9.1upgrade, which is scheduled to occur the first weekend in August.
Note: The July meeting will be videotaped.

Preparing Your Unit for the Upgrade
The changes the upgrade will bring are fairly minimal for most users, but it is important that users have the information they need. Prior to the July meeting, there are a number of ways that you can help prepare.
• Read copies of upgrade-related emails directed to your unit users, and forward them to others in your unit as needed.
• Get familiar with and regularly check the upgrade web information, as it has the most up-to-date information.
• Encourage others in your unit to refer to the web as well.
• Attend the July 20 meeting for final upgrade unit readiness information.

As always, thanks much for your help, and we look forward to seeing you in July.

To: Financial Unit Liaisons
From: Margaret Loveless
Subject: June and July FIN UL Meetings and Action Items
Date: May 31, 2011

Posted by nancyf at 09:35 AM

May 24, 2011

Financials System Upgrade - August 2011

ITS is upgrading the M-Pathways Financials and Physical Resources System to version 9.1 on August 9, 2011. Work on the upgrade is well underway, and we are partnering with business process owners and units to ensure a smooth transition.

What Does This Mean for Me?

Overall, the level of system and/or business process change is low, with little or no impact in some areas (such as Space Management). You can expect a new look and feel for some transactions (for example, ePro req, online journal entry), however the data entry steps haven't changed. The majority of your work may not be impacted.

No changes to your individual workstations are needed for this upgrade.

How Can I Prepare for the Upgrade?

Refer to the FIN 9.1 Upgrade web pages to learn more. New information will be posted in the coming months, including:
--Key dates (such as system outage and transaction cut-off timeframes)
--Table changes impacting queries and reports
--Training opportunities

Look for future upgrade emails concerning training and change documentation.

Questions? Contact the ITS Service Center
Phone: 734-964-4357 (4-HELP)
Email: itsadminhelpdesk@umich.edu
Web: http://its.umich.edu/help

To: All Financial/Physical Resource System & Data Set Users
cc: Financial Unit Liaisons
From: ITS-Inform
Subject: Financials System Upgrade - August 2011
Date: May 24, 2011

Posted by nancyf at 11:46 AM

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Spring 2011 and Spring-Summer 2011 was extracted and loaded on May 24, 2011. As soon as the data has been checked for accuracy, an email will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Service Center:
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://its.umich.edu/help


The ITS Help Desk is now the ITS Service Center! Our phone prompts have changed. Please see http://its.umich.edu/help/4help-prompts.php for details.

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in Third Week Count Data Set
Date: May 24, 2011

Posted by nancyf at 08:43 AM

May 17, 2011

Successful Update to BusinessObjects WebI

On Monday, May 16, 2011, ITS successfully updated the current version of BusinessObjects WebI. Enhancements include query on query (filter a query on the results of a query from a different data set) and the ability to fold breaks and sections. The update also fixes some bugs, including hanging reports and slowness when using Save As.

For a summary of the changes, please refer to My LINC.

For Assistance or Questions

ITS Service Center
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/help/

The ITS Help Desk is now the ITS Service Center! Our phone prompts have changed. Please see http://its.umich.edu/help/4help-prompts.php for details.

To: BusinessObjects Users
From: ITS-Inform@umich.edu
Subject: Successful Update to BusinessObjects WebI
Date: May 17, 2011

Posted by nancyf at 11:40 AM

May 11, 2011

Update to BusinessObjects this Weekend

This is a reminder that ITS is preparing to update the current version of BusinessObjects WebI this weekend. BusinessObjects will be unavailable from 8:30 p.m., Friday, May 13, to 5 p.m., Sunday, May 15, while ITS completes the update. This interruption affects all BusinessObjects universes, but data sets will be available. The outage will not affect data set refresh schedules.

Any changes you make to reports in your Favorites folder after May 12 will not be carried forward to the new environment.

The User-Shared folder will be copied over the weekend of May 14-15. If you edit reports in your Favorites on Friday, copy the changed reports to User-Shared to make sure they are moved to the new version.

Visit the May 2011 WebI Update page for more information. Thank you for your assistance with this request, and we apologize for any inconvenience.

For Assistance or Questions
ITS Service Center
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/help/

Posted by nge at 02:56 PM

May 06, 2011

April 2011 Business is Closed

April business closed on May 5, 2011. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of May 6, 2011.

U-M now closes the Accounting Period on the fourth (4th) business day of the subsequent month.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Service Center:
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/help/

The ITS Help Desk is now the ITS Service Center! Our phone prompts have changed. Please see http://its.umich.edu/help/4help-prompts.php for details.

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group.

To: monthendclosenotification
From: ITS-Inform
Subject: April 2011 Business Closed
Date: May 6, 2011

Posted by marialyn at 11:19 AM

May 05, 2011

BITV#20: CTools for Project Management and Collaboration

Think CTools is just for teaching? In addition to teaching and learning tools, CTools offers a rich set of communication, authoring, and management features with practical application in a wide range of projects and work tasks. To learn more and see a demo of CTools collaboration and project management features, plan to join John Johnston and Diana Perpich in this live webinar.

Date and Time -- Tuesday, May 24, 9-9:30 a.m.
Registration -- Sign up for this 30-minute webinar in My LINC: http://maislinc.umich.edu/maislinc/lang-en/taxonomy/TAX_Search.asp?UserMode=0&SearchStr=MSW202-1067

Please let others in your unit know about this event. You can view it on the computer at your desk, or gather with your colleagues in a conference room to participate together.

If your schedule doesn’t permit you to watch the webinar live, you can watch the recording on demand. For links to recordings of all BITV (Business Intelligence TV) episodes, see: https://maislinc.umich.edu/mais/html/BOTV.htm

For Assistance or Questions:
Contact the ITS Service Center:
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/help/

The ITS Help Desk is now the ITS Service Center! Our phone prompts have changed. Please see http://its.umich.edu/help/4help-prompts.php for details.

To: ITS Unit Liaisons
From: UL Inform [UL.Inform@umich.edu]
Subject: BITV#20: CTools for Project Management and Collaboration
Date: May 5, 2011

Posted by nancyf at 10:42 AM

May 03, 2011

Reminder: Final DBE Workflow Interchange

This is a reminder that the final DBE Workflow Interchange will take place on Wednesday, May 4, from 2-3pm at the UMHS Ford Auditorium.

The new process enables units to enter data for distribution and short code changes directly into M-Pathways. The process utilizes workflow functionality which generates approval requests from the proper sources before the transaction is posted to an employee's record in real-time.

Please invite all staff responsible for submitting DBE changes to learn more about the new DBE Workflow process.

The DBE Workflow Interchange will include:
• Overview and demonstration of how to create, approve, and review DBE Workflow Transactions.
• Tips, tricks, and other important information.
• How to get access and training information.

Handouts are available on the Unit Liaison Web site to assist you and your unit in making the transition to DBE Workflow. All units are expected to be using the new process by June 30, 2011.

For consulting requests or questions, please contact Valerie VanHaaften vvanhaaf@umich.edu.

To: HRMS Unit Liaisons
From: UL Inform [ul.inform@umich.edu]
Subject: Reminder: Final DBE Workflow Interchange
Date: May 3, 2011

Posted by nancyf at 01:23 PM

April 25, 2011

Now Available: WINTER 2011 Teaching Evaluations Reports

E&E is now part of the Office of the Registrar! Future e-mail communications will come from OFFICE OF THE REGISTRAR - EVALUATIONS ro.evaluations@umich.edu

Now Available: WINTER 2011 Teaching Evaluations Reports
Winter 2011 end-of-course Teaching Evaluation Reports are now available in Wolverine Access > Faculty Business > Faculty Center.
Note: To view reports, the grade roster status for the class must be 'Posted'. For more information on grade rosters, see the Grade Roster FAQ. http://tinyurl.com/GradeFAQ

ACCESSING REPORTS IN THE FACULTY CENTER
To view reports:
1. Type wolverineaccess.umich.edu into your web browser.
2. Log in to Faculty Business and select Faculty Center. Confirm the appropriate term is selected.
3. Click the Teaching Evaluation icon next to the desired class.
4. Click View Instructor Report, View Individual Response Report, or View Instructor with Comments Report to open the report in a new window.

Report descriptions and step-by-step instructions for accessing reports are available on the Teaching Evaluation Help page under “View Evaluation Result Reports.”
http://tinyurl.com/Faculty-TE-Help

TROUBLESHOOTING TIPS
-- To view reports, turn off your browser's pop-up blocker.
-- If a link to a report does not display, one of the following conditions exist:
---- An evaluation was not ordered for the class.
---- No student responses were submitted.
---- Grades are not entered for the class or have not yet posted to the student's records.

ASSISTANCE OR QUESTIONS?
Office of the Registrar - Evaluations for report interpretation or information on the evaluation process:
734-647-3626
ro.evaluations@umich.edu
http://www.umich.edu/~eande/tq/index.htm for details.


ITS Service Center for assistance running reports or Wolverine Access assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

The ITS Help Desk is now the ITS Service Center! Our phone prompts have changed. Please see http://its.umich.edu/help/4help-prompts.php for details.


TO: U-M Instructors with Winter 2011 End-of-Course Teaching Evaluations
cc. Select Student Administration Unit Liaisons
FROM: Office of Examinations and Evaluations
Subject: Now Available: Winter 2011 Teaching Evaluation Reports
Date: 4/25/2011


Posted by marialyn at 12:36 PM

April 15, 2011

New! Travel Registry Enhancements

Recent enhancements to the M-Pathways Travel Registry are detailed below, including information on new tools added, new usability enhancements implemented and supporting documentation.

New Tools


Search and Communicate – This new query tool allows you to search for travelers who have registered in the U-M Travel Registry using a variety of search criteria. From the search results, you can e-mail travelers or export your results to Excel. See the new Travel Registry Search and Communicate - Step-by-Step Procedure on My LINC.

Passport Maintenance – This new page that allows for a quick and easy way to update passport information.

New Usability Enhancements


Travel Registry Status – The Registry Status values displayed on the Manage Travel page have been simplified. The valid values are:

  • Complete indicating all necessary information has been entered.
  • Incomplete indicating information still needs to be entered.
  • Canceled indicating the trip has been canceled.

Trip Summary Key Alerts – The Key Alerts values displayed on the Trip Summary page have been simplified to only include Complete and Incomplete.

Quick Links

  • From the Manage Travel page
    • View Summary button takes you directly to the View Summary page.

    • Update passport information link takes you directly to the new Passport Maintenance page.


  • From the Trip Summary page

    • Travel Abroad Insurance Enrollment and Information link takes you to information about HTH travel abroad health insurance and enrollment.

Supporting Documentation

The updated Travel Registry eLearning course and procedures are available on My LINC. Search on keyword ‘Travel Registry.’

Assistance or Questions?

ITS Service Center
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

The ITS Help Desk is now the ITS Service Center! Our phone prompts have changed. Please see http://its.umich.edu/help/4help-prompts.php for details.

From: Information and Technology Services [ITS-Inform@umich.edu]
To: M-Pathways Users with the CC TRAVEL REGISTRY VIEWER, CC TRAVEL REGISTRY USER, CC TRAVEL REGISTRY FIRST RESPONDER Roles
CC List: Student Administration and HRMS Unit Liaison
Sent: Friday, April 15, 2011

Posted by marialyn at 01:49 PM

April 07, 2011

March 2011 Business Closed

March business closed on April 6, 2011. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of April 7, 2011.

U-M now closes the Accounting Period on the fourth (4th) business day of the subsequent month. 

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Service Center:
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/help/

The ITS Help Desk is now the ITS Service Center! Our phone prompts have changed. Please see http://its.umich.edu/help/4help-prompts.php for details.

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group.

To: monthendclosenotification
From: ITS-Inform
Subject: March 2011 Business Closed
Date: April 7, 2011


Posted by nancyf at 09:47 AM

March 23, 2011

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Winter 2011 was loaded on March 22, 2011. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via e-mail when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/online_help_desk/

The ITS Help Desk is now the ITS Service Center! Our phone prompts have changed. Please see http://its.umich.edu/help/4help-prompts.php for details.

To: CRAS Data Set Users
cc: Student Administration Unit Liaisons
From: ITS-Inform@umich.edu
Subject: Unofficial Information Available in CRAS Data Set
Date: March 23, 2011

Posted by nancyf at 09:37 AM

March 18, 2011

RSA Investigating Cyber Attack

The University of Michigan utilizes RSA tokens in our 2-factor authentication (i.e., MToken) for access to sensitive systems. Recently, RSA publicly announced that they were the victim of an extremely sophisticated cyber attack. It appears that some information stolen from RSA is related to the RSA 2-factor authentication products used by our MToken. Details of the exact nature of the stolen information have not been announced by RSA, so it's hard to understand the exact nature of the risk this incident poses to the university. We believe they way we use 2-factor authentication means the risk is relatively minor.

Our MToken system requires the university's kerberos/level 1 password plus the number currently displayed on your MToken. If your password is compromised, an intruder is unable to provide the number on the MToken. If your MToken is lost, an intruder does not know your password. In either situation, an intruder is unable to successfully log in to an MToken protected system.

At this time, we recommend that everyone confirm that they are using a strong kerberos/level 1 password.

According to RSA: "This information could potentially be used to reduce the effectiveness of a current two-factor authentication implementation as part of a broader attack. We are very actively communicating this situation to RSA customers and providing immediate steps for them to take to strengthen their SecurID implementations."

We will continue to monitor any developments related to this incident and provide more updates if appropriate.

If you have questions, please contact the ITS Help Desk at 734-764-4357 (4-HELP).

Posted by marialyn at 03:45 PM

March 14, 2011

Textbook Order Entry Timeline for Fall 2011

It is time to begin entering Fall 2011 textbook information!

Textbook data, entered by Faculty in Wolverine Access or by Staff in the Curriculum Management Textbook pages, is available for students to view in Wolverine Access and CTools on March 23, 2011.

For important textbook order entry dates, see the Office of the Registrar's Fall 2011 Textbook calendar.

Textbook Entry Documentation
• Class instructors entering textbook information in the Faculty Center, click the Help link located on the Faculty Center pages or go to the textbook online help page.
• Staff entering textbook information can refer to the Enter Class Textbook Information - Online Table of Contents in My LINC.

Assistance or Questions?
ITS Service Center
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

The ITS Help Desk is now the ITS Service Center! Our phone prompts have changed. Please see http://its.umich.edu/help/4help-prompts.php for details.


Posted by nancyf at 01:01 PM

March 08, 2011

February 2011 Business Closed

February business closed on March 7, 2011. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of March 7, 2011.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
-- 'Run and View the Financial Report Package in M-Pathways'

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Tuesday, March 08, 2011
To: monthendclosenotification

Posted by hengeshl at 09:31 AM

March 07, 2011

NEW! Rackham Degree Reporting Data Added to the Student Records Data Set (SA03)

The Student Records data set in the U-M Data Warehouse and the associated BusinessObjects universe (SA03) were recently updated to include Rackham degree reporting data that will assist with reporting on Rackham time to degree and/or candidacy. The data set enhancements include:

1. New! ACAD_PROG fields:
-- GR_TM_DGR_ADJ_ADMT_TERM_CD
-- GR_TM_DGR_ADJ_ADMT_TERM_SH_DES
2. New! ACAD_PLAN fields:
-- TIME_TO_CAND_DY_CNT
3. New! ACAD_DEGR_PLAN fields:
-- TIME_TO_DGR_DY_CNT
-- TIME_FROM_CAND_TO_DGR_DY_CNT
-- TIME_TO_CAND_DY_CNT

The new fields can be found in the Academic Record and the Academic Degree folders in the SA03 Business Objects universe.
The updated Student Records Data Dictionary is available on the ITS Administrative Data Reporting website.

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc: Student Administration Unit Liaisons

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Monday, March 07, 2011
To: M-Pathways Student Records Data Set Users

Posted by hengeshl at 12:59 PM

March 03, 2011

Notify Instructors: Review Winter 2011 End-of-Course Teaching Evaluations

If your department has ordered Winter 2011 end-of-course teaching evaluations, please notify your instructors that their evaluations are ready for review in Wolverine Access > Faculty Business > Faculty Center.
If your department has not completed evaluation orders, please do so as soon as possible. See the January 27, 2011 message for ordering details.

Instructors with questions about their evaluation orders should contact their departments immediately.

Faculty Support
If your department allows, instructors may add questions to their teaching evaluations. Please inform instructors that questions must be added by March 30. A complete calendar of important teaching evaluation dates is available on the E&E website.
Step-by-step instructions and a guided simulation for reviewing questionnaires and adding questions to evaluations in the Faculty Center are available on the Teaching Evaluation Help page.
Important Reminders
-- Only the instructors designated as a primary instructor in
M-Pathways can add evaluation questions.
-- Primary instructors can add questions only from the home class section of a cross-listed course. The questions added to the home side will automatically be copied to the away class sections.
The ability for a primary instructor to add questions is associated with evaluation templates. Staff can contact E&E to change template settings.

Assistance or Questions?
Office of Evaluations and Examinations for evaluation assistance:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for M-Pathways assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/


TO: M-Pathways user with the SR Evaluation Order User role
cc. Select Student Administration Unit Liaisons
FROM: Office of Evaluations and Examinations
Subject: Notify Instructors: Review Winter 2011 End-of-Course Teaching Evaluations
Date: 03/03/2011

Posted by hengeshl at 01:48 PM

March 02, 2011

Official Term Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Fall 2010 are official as of February 24, 2011. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/online_help_desk/"


To: M-Pathways CRAS Data Set Users
cc. Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Term Information Available in CRAS Data Set
Date: 03/02/2011


Posted by nancyf at 08:49 AM

February 21, 2011

NEW Automated Class Permissions and Wait List Purge

Beginning with the Spring 2011 term, the following system enhancements have been implemented:
-- Class permissions can be automatically issued to waitlisted students as seats become available. This is optional and is setup on each class section. The class permission expiration date can be set for 1, 2, 7 or 14 days.
-- Waitlisted students are automatically removed from the wait list if they do not use the class permission by the expiration date. This applies to all class sections.
Note: Both automated daily processes run from the first day of early registration until the last day of drop/add for each term/session.

Learn More
The Automated Class Permission and Wait List Purge Overview of Change page provides a general process overview that will help you assist students and student advisors in your department.

Please share this information with appropriate staff in your department.

Questions?
For class permission or wait list questions, contact the Office of the Registrar:
734-647-3507
ro.registration.questions@umich.edu
http://ro.umich.edu/

For M-Pathways assistance, contact the ITS Administrative Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Monday, February 21, 2011
To: M-Pathways Users with the SR Class Roster User, SR Enrollment Appt Scheduler, SR Enrollment Request User, SR Independent Study User, SR Mass Enroll Processor

Posted by hengeshl at 10:41 AM

NEW Automated Class Permissions and Wait List Purge

Beginning with the Spring 2011 term, the following system enhancements have been implemented:
-- Curriculum Maintainers now have the option to automate the issuance of class permissions for waitlisted students at the class section level.
-- Students are automatically removed from the wait list if they were issued a class permission that was not used by the expiration date.

The new Batch Assign Permissions for Class Sections – Step-by-Step Procedure on My LINC includes details on how to invoke the automatic assignment of class permissions in M-Pathways Schedule of Classes pages.

Key points you should know:
-- Automating the issuance of class permissions is optional and can be turned on or off at any time throughout student registration.
-- The automated process to remove students from waitlisted sections is not optional and applies to all class sections.
-- Automated class permissions cannot be used with class sections that:
----use Reserve Capacities.
----are a Non-Enrollment section.
----are not the home section of a Cross-Listed combined section.
-- The automated daily processes run from the first day of early registration until the last day of drop/add for each term/session.
-- The class permission expiration period can be adjusted to 1, 2, 7 or 14 days.

Learn More…
The Automated Class Permission and Wait List Purge Overview of Change page provides a general process overview.

Reminder…
Pre-Registration Backpack for the Spring, Spring/Summer, Summer and Fall 2011 terms begins March 23, 2011. For other key dates and deadlines, see the Curriculum Maintainer Resources on the Office of the Registrar website.

Questions?
For class permission or wait list questions, contact the Office of the Registrar:
734-647-3507
ro.registration.questions@umich.edu
http://ro.umich.edu/

For M-Pathways assistance, contact the ITS Administrative Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/


From: ITS.Inform [its.inform@umich.edu]
Sent: February 21, 2011
To: M-Pathways Users with the SR Class Roster User, SR Enrollment Appt Scheduler, SR Enrollment Request User, SR Independent Study User, SR Mass Enroll Processor


Posted by hengeshl at 10:37 AM

February 16, 2011

Inactive Temporary Appointments Terminated on February 15, 2011

On February 15, 2011, temporary appointment records that had not received payment for at least six months prior to February 15, 2011, were automatically terminated.

Automatic Termination of Inactive Temporary Appointments Process:
To increase system efficiency and reduce the amount of manual processing for both units and central HR, an automated process exists in HRMS that periodically terminates temporary appointments that have not received payment for at least six months. This process is run in December and June of each year. You are notified each time that the process runs.

Viewing Terminated Employees:
To view a list of employees in your department whose appointments were terminated by the automatic process, run the BusinessObjects UM-Maintained report, “HR01 HumRes Temporary Employees Terminated via Batch.rep”. When prompted for the effective date, type February 15, 2011. To run this report, users must have access to the Human Resource data set in the U-M Data Warehouse.

To determine the last time that a temporary employee was paid, run the BusinessObjects UM-Maintained report “PY01 Pay History by EmplID and Erncd.rep”. When prompted for the earn code, type RGT. To run this report, users must have access to the Payroll data set in the U-M Data Warehouse.

QUESTIONS?
If you have questions about the termination of temporary employees, please call the Human Resources/Payroll Service Center at 5-2000 (off campus at 615-2000, or outside the local calling area, toll free at 1-866-647-7657).

If you have questions or need assistance running BusinessObjects repository reports, please contact the Information and Technology Services Help Desk:
-- Phone: 734-764-4357(4-HELP)
-- E-mail: itsadminhelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

To: HRMS Users with HR TOTAL APPOINTMENT VIEW USER and HR APPT VIEWER Roles
cc: HRMS Unit Liaisons
From: ITS-Inform
Subject: Inactive Temporary Appointments Terminated on February 15, 2011
Date: February 16, 2011

Posted by nancyf at 10:05 AM

February 08, 2011

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: University Business > Reporting > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of January 2011 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/online_help_desk/

To: Principal Investigators and Project Administrators
From: U-M Financial Operations [its-inform@umich.edu]
Date: February 8, 2011

Posted by nancyf at 11:51 AM

Official Information Available in Third Week Count Data Set

The Winter 2011 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on January 25, 2011, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the Web at:
http://www.umich.edu/~regoff/enrollment/

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/online_help_desk/

cc: Student Administration Unit Liaisons

To: Third Week Count Data Set Users
cc: Student Administration Unit Liaisons
Subject: Official Information Available in Third Week Count Data Set
Date: February 7, 2011

Posted by nancyf at 09:16 AM

January 2011 Business Closed

January business closed on February 7, 2011. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of February 7, 2011.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- ‘Run and View the Financial Report Package Using the “SOA Reports by” Options’ at http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30179
-- ‘Run and View the Financial Report Package in M-Pathways’ at http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29985

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page at:
http://www.mais.umich.edu/project_infocenter/downloads/what_else/soa_whitesheet.html

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
Phone: 734.764.HELP (4357)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/online_help_desk/
_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group. Instructions are on the Web at:
http://directory.umich.edu/ldapweb-bin/page?template=subscribe-group

To: monthendclosenotification
Subject: January 2011 Business Closed
Date: February 2, 2011

Posted by nancyf at 08:29 AM

January 27, 2011

Order Winter 2011 Teaching Evaluations

Departmental administrative staff should complete orders for Winter 2011 end-of-course teaching evaluations in M-Pathways by Monday, February 21, 2011.

After completing your orders, please notify instructors that their evaluations are ready for review in Wolverine Access Faculty Center. If your department policy allows, primary instructors can also add questions to their evaluations. Instructors with questions about their evaluations should contact their departments immediately.
M-Pathways Ordering Procedures

The most up-to-date ordering procedures are available on My LINC:
Assign Teaching Evaluation Templates by Subject Area
Assign Teaching Evaluation Templates by Class
Modify/Delete Teaching Evaluation Orders

Ordering procedures from the Evaluation Summary and Evaluation Detail pages were modified in May 2010. If this is your first time ordering evaluations since then, please view the Teaching Evaluation Overview of Changes for more information.

KEY DATES
• February 21, 2011 - Departments must complete teaching evaluation orders for regular-term classes.
• February 22 - March 30, 2011 - Primary instructors may add optional questions to their evaluation orders if permitted by departmental policies.
• March 31, 2011 - No further changes permitted to Winter 2011 end-of-course evaluation orders.

Additional important teaching evaluation dates are available on the E&E website.

ASSISTANCE OR QUESTIONS?

Evaluation template revisions?
Request template revisions before ordering evaluations! Contact E&E for assistance.

Office of Evaluations and Examinations for evaluation assistance:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for M-Pathways assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/


To: M-Pathways user with the SR Evaluation Order User role
cc. Select Student Administration Unit Liaisons
From: Office of Evaluations and Examinations
Subject: Order Winter 2011 Teaching Evaluations
Date: 01/27/2011

Posted by nancyf at 08:37 AM

January 26, 2011

Visiting Scholars and PGMED Removed from Third Week Count Data Set

The Third Week Count Data Set (SA05) has been updated to exclude data for individuals in the Post-Graduate Medicine and Visiting Scholars programs. All future terms will exclude individual counts from these programs. You were notified in September of this upcoming change. View the details of that message, on the ITS Administrative Announcement Archive.

Important Information
-- If you are producing comparative reports presenting trend data, we strongly recommend that you show these two programs as “excluded enrollments” so that you can easily determine increases and decreases over time.
-- Registrar reports on the web for terms prior to Fall 2010 will reflect enrollment counts at the point they were created. This means that you should be careful in making comparisons based on these static reports.

This change has been made to ensure compliance with federal IPEDS (Integrated Postsecondary Education Data System) reporting requirements.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

From: ITS.Inform
To: Third Week Count Data Set Users
CC: SA Student Liaisons
Date: January 26, 2011

Posted by hengeshl at 08:31 AM

Unofficial Information Available in Third Week Count Data Se

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Winter 2011 was extracted and loaded on January 26, 2011. As soon as the data has been checked for accuracy, an e-mail will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: Third Week Count Data Set Users
From: ITS-Inform [its-inform@umich.edu]
cc. Student Administration Unit Liaisons
Date: January 26, 2011

Posted by hengeshl at 08:28 AM

January 10, 2011

December 2010 Business Closed

December business closed on January 7, 2011. FINODS was refreshed earlier Saturday, January 8, 2011. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Sunday, January 9, 2011.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the "SOA Reports by" Options' at http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30179
-- ‘Run and View the Financial Report Package in M-Pathways’ at http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29985

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page at:
http://www.mais.umich.edu/project_infocenter/downloads/what_else/soa_whitesheet.html

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734.764.HELP (4357)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/


_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group. Instructions are on the Web at:
http://directory.umich.edu/ldapweb-bin/page?template=subscribe-group


To: monthendclosenotification
From: ITS.Inform@umich.edu
Subject: December 2010 Business Closed
Date: January 10, 2011

Posted by nancyf at 09:42 AM

Updated Project/Grant Financial Reports in M-Reports

To view the current financial status for your project/grants, access M-Reports on Wolverine Access http://wolverineaccess.umich.edu/reporting_secondary.jsp.

The navigation path is: University Business > Reporting > M-Reports. Once in M-Reports, click the appropriate tab(s), as follows, to view your reports:

-- If you are responsible for both sponsored research and non-sponsored projects, click the Research tab and toggle between the Sponsored P/G and UM-Funded/Gifts/Other P/Gs sub-tabs, as needed.
-- If you are responsible for only UM-Funded, Gift, or Other projects, click the Fin. Mgmt tab.

M-Reports provides:
-- Official balances, as of December 2010 business close.
-- Projected balances, recalculated daily to reflect recent activity and upcoming commitments (e.g., salary, financial aid, purchasing, departmental).
-- Links to underlying transaction details.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: Principal Investigators and Project Administrators
From: ITS.Inform@umich.edu
Subject: Updated Project/Grant Financial Reports in M-Reports
Date: January 10, 2011

Posted by nancyf at 09:24 AM

January 04, 2011

Unofficial Information Available in CRAS Data Set

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Fall 2010 was loaded on November 16, 2010. The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via e-mail when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/online_help_desk/


To: CRAS Data Set Users
cc: Student Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in CRAS Data Set
Date: January 4, 2011

Posted by nancyf at 09:35 AM

December 20, 2010

Now Available: Fall 2010 Teaching Evaluation Reports

Fall 2010 end-of-course Teaching Evaluation Reports are now available in Wolverine Access > Faculty Business > Faculty Center.

Note: To view reports, the grade roster status for the class must be 'Posted'. For more information on grade rosters, see the Grade Roster FAQ

Accessing Reports in the Faculty Center
To view reports:
1. Type wolverineaccess.umich.edu into your web browser.
2. Log in to Faculty Business and select Faculty Center. Confirm the appropriate term is selected.
3 .Click the Teaching Evaluation icon next to the desired class.
4. Click View Instructor Report, View Individual Response Report, or View Instructor with Comments Report to open the report in a new window.

Report descriptions and step-by-step instructions for accessing reports are available on the Teaching Evaluation Help page under “View Evaluation Result Reports.”

Troubleshooting Tips
-- To view reports, turn off your browser's pop-up blocker.
-- If a link to a report does not display, one of the following conditions exist:
---- An evaluation was not ordered for the class.
---- No student responses were submitted.
---- Grades are not entered for the class or have not yet posted to the student's records.

Assistance or Questions?
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or Wolverine Access assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/


TO: Instructors with Teaching Evaluations in the Fall 2010 Term
FROM: Office of Evaluations and Examinations
Subject: Now Available: Fall 2010 Teaching Evaluation Reports
Date: 12/20/2010

Posted by hengeshl at 10:31 AM

December 13, 2010

Issue Date defaults for Visa/Permit data entry

The issue that prevented Visa/Permit data records without an Issue Date from being entered/updated has been resolved. The Issue Date is now blank by default and does not have to be populated to save the record.
-- For HR I-9 data entry, populate this field according to normal procedures.

SUPPORTING DOCUMENTATION
For more information, see Citizenship and Visa/Permit Data Support Material:


FOR ASSISTANCE OR QUESTIONS
Contact the ITS Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu


cc: Human Resource Management System and Student Administration Unit Liaisons

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Monday, December 13, 2010
To: Staff Who Enter Visa/Permit Data in M-Pathways

Posted by hengeshl at 10:20 AM

December 10, 2010

New! Teaching Evaluation Student Comments from Earlier Terms Available in Faculty Center on December 15

Recent changes in archiving teaching evaluation reports are detailed below.

New! Instructor with Comments Reports from Winter 2009 through Summer 2010 will be available in Wolverine Access > Faculty Business > Faculty Center on December 15, 2010. The reports for these terms and all future terms will be available for the indefinite future.
Notes:
--Fall 2010 reports will be available later this month and you will be notified in a separate communication.
--Instructor with Comments Reports were not generated before Winter 2009, so they are not archived in the Faculty Center.

The Individual Response Reports for the Winter, Spring, Spring/Summer, and Summer 2010 terms will be removed by December 15, 2010. After this date you will no longer have access to these reports.
Notes:
--Run the Instructor with Comments Report instead! This report contains student comments and quantitative rating results.
--Individual Response Reports from before Winter 2010 have already been removed from the Faculty Center. Instructors and department were notified by e-mail when these reports were removed.
--Instructions on running reports and viewing report descriptions are available on the Teaching Evaluation Help page.

Assistance or Questions?
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or Wolverine Access assistance:
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: Instructors with Teaching Evaluations in the Winter 2009 through Summer 2010 Terms
From: Office of Evaluations and Examinations
Subject: New! Teaching Evaluation Student Comments from Earlier Terms Available in Faculty Center on December 15
Date: 12/10/2010

Posted by nancyf at 04:31 PM

December 09, 2010

Feedback on Payroll Estimate Calculations by Dec. 10

The survey regarding payroll estimates will be open until December 10. Please
take a few minutes to complete the survey, if you have not yet responded. Your
feedback will help ensure the university provides you with meaningful data.

Follow this link to the survey:
http://umichitsurveys.qualtrics.com/SE/?SID=SV_3kKH8t5o2NEmiq0

We will use your input to determine the best method of Payroll Estimate calculations
for your reporting needs. Payroll estimates currently appear on reports available
in the central systems (e.g. M-Pathways, BusinessObjects, and M-Reports). The
survey will remain open until December 10, 2010.

Thank you for your participation.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
-- Phone: 734-764-4357 (4-HELP)
-- E-mail: itsadminhelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

To: All Financial and Payroll Users
From: ITS.Inform@umich.edu
Subject: Feedback on Payroll Estimate Calculations by Dec. 10
Date: 12/06/10

Posted by nancyf at 10:39 AM

December 02, 2010

Time Entry and Approval Tips

New information is available in My LINC for Self-Service Time Approvers and the Electronic Timekeepers in self-service time entry departments. Please review the Time Entry and Approval Tips – December 2010 document in My LINC to learn how you can simplify your time entry and approval procedures.

Topics include:
• Time Approval Shortcut Link on New Wolverine Access Gateway
• How to Use Favorites for Timesheet Options
• How to Save Timesheet Search Criteria
• How to Customize the Timesheet Search Page

FOR QUESTIONS OR ASSISTANCE
Contact the ITS Administrative Help Desk:
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: Online Help Desk

To: Self-Service Time Approvers and Campus Timekeepers
cc: HRMS Unit Liaisons
From: ITS Inform
Date: December 2, 2010

Posted by nancyf at 11:43 AM

December 01, 2010

Imaging Issues Conference Calls Update

ITS is working to resolve all issues related to imaged documents and student applications. Daily conference calls have been moved to a new format that includes CollegeNet. If you need additional information regarding the new conference calls, please contact Mark Nelson (mnelson@umich.edu).

For Assistance:

Please continue to file ITS Help Desk incidents to report all imaging problems. Include:

- Applicant’s UMID
- Document type
- Name of your admitting office

These incidents are tracked, which helps us permanently resolve the issues.

ITS HELP DESK
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
Online Help Desk

Posted by nge at 03:32 PM

November 30, 2010

Using the Printer Friendly Version in eResearch

The eResearch Regulatory Management team has received numerous reports of the Printer Friendly Version (PFV) of eResearch submissions not rendering. These reports have come mainly from the Medical Campus and Health System from people using Internet Explorer version 7. We are working with our vendor to resolve this issue as quickly as possible. In the interim, it is advised that you use one of the following browsers to render PFVs in eResearch:
• Internet Explorer version 8
• Safari
• Firefox
• Chrome

Contact your system administrator if you need one of these browsers installed on your workstation. Thanks for your patience as we work to resolve this issue.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/online_help_desk/

To: eResearch Committee Members
cc: eResearch Unit Liaisons
From: ITS.Inform@umich.edu
Date: November 30, 2010

Posted by nancyf at 12:58 PM

November 22, 2010

eResearch Regulatory Management Release 2.5 implemented on 11/22/2010

The eResearch Regulatory Management system was updated to Release 2.5 on Monday, November 22. Many of the updates implemented were for the new AAHRRP site visitor role. In addition, some form text changes were made and the Documents Tab was reformatted.
For details on system changes, please refer the release notes at: http://www.umich.edu/~eresinfo/errm/rnotes/releasenote_v2.5.html.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

-----Original Message-----
From: eRes.Inform [mailto:eres.inform@umich.edu]
To: Core Staff
Sent: Monday, November 22, 2010

Posted by hengeshl at 10:06 AM

November 18, 2010

BITV Webinar on M-Reports Enrollment Trend Reports

You are invited to "attend" a live 30-minute Business Intelligence TV (BITV) webinar on Thursday, December 2, from 9:00-9:30 a.m.

JoAnn Peraino (LS&A) will demonstrate the new M-Reports enrollment trend reports. Learn how to view the overall trend of a specific course or compare enrollment data across course offerings.

Virtual seats are limited! Register for the live broadcast. A recording of the Webinar will be available on the BITV web page in My LINC.

FOR QUESTIONS OR ASSISTANCE
Contact the ITS Administrative Help Desk:
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: http://www.mais.umich.edu/online_help_desk/

From: ITS Inform
Sent: Thursday, November 18, 2010
To: All Users with Access to M-Reports Enrollment

Posted by hengeshl at 09:57 AM

November 08, 2010

Textbook Order Entry Timeline for Winter 2011

The deadline to enter Winter 2011 textbook information into the Wolverine Access Faculty Center or M-Pathways Textbook pages is November 25, 2010.

Entering textbook information by this date ensures orders will be processed at participating bookstores and assist with textbook availability for students by the start of the Winter 2011 term.

For important Winter 2011 textbook order entry guidelines, please refer to the Office of the Registrar's Winter 2011 Textbook calendar.

Textbook Entry Documentation

M-Pathways Reports for Staff
M-Pathways reports allow staff to view textbook information entered for selected classes or to view a list of classes with no textbook information. For more information, see the Run Textbook Reports Step-by-Step Procedure in My LINC.

For Questions or Assistance
Contact the ITS Administrative Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
Online Help Desk

This message was sent to

  • Instructors assigned Winter 2011 classes
  • Staff with the M-Pathways Class Maintainer or Textbook Maintainer Roles.

CC: Select Student Administration Unit Liaisons

 

Posted by hengeshl at 10:47 AM

October 2010 Business Closed

October business closed on Friday, November 5, 2010. FINODS was refreshed on Saturday, November 6, 2010. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Sunday, November 7, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
at
-- 'Run and View the Financial Report Package in M-Pathways' at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page at:


FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734.764.HELP (4357)
itsadminhelpdesk@umich.edu


_______
This message is sent monthly to the monthendclosenotification e-mail group. This
is a joinable group, which means you can add or remove yourself from this group.
Instructions are on the Web at:

Want to reference this message again? Visit <>

Posted by hengeshl at 09:55 AM

M-marketsite Shopping Cart Updates

M-marketsite has updated its Shopping Cart. After selecting items and clicking the cart link you will work with two streamlined pages:

1. -- The Shopping Cart page allows you to review the items in your cart prior to placing your order. This page follows standards for commercial shopping web sites by separating the cart from the payment process. When you are ready to place your order, click the Proceed to Checkout button.

2. -- The Final Review page allows you to:
-- Update ShortCodes and Ship To locations,
-- Assign a cart to another user, or
-- Return lines to ePro to complete the order

Updated M-marketsite procedures are in My LINC.

For those who assist the M-marketsite Browse Only users in your unit, please advise them to click Proceed to Checkout to assign a cart. Updated Browser procedures are on Procurement Services web site.

For Questions or Assistance
Contact the ITS Administrative Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

Online Help Desk

Posted by hengeshl at 09:24 AM

November 03, 2010

New Reported Hours Summary on M-Pathways Timesheet

The Reported Hours Summary section at the bottom of the Timesheet page has been enhanced to show a break-down of hours by Time Reporting Code. You can review the summary and verify the amounts and Time Reporting Codes are correct.

An illustration of this enhancement is available in My LINC.

FOR QUESTIONS OR ASSISTANCE
Contact the ITS Administrative Help Desk:
Phone: 734-764-4357 (4-HELP)
E-mail: itsadminhelpdesk@umich.edu
Web: Online Help Desk

cc: HRMS Unit Liaisons

To: Electronic Timekeepers, Self-Service Time Approvers, and Punch Time Approvers
cc: HRMS Unit Liaisons
From: ITS-Inform
Subject: New Reported Hours Summary on M-Pathways Timesheet
Date: November 3, 2010

Posted by nancyf at 10:53 AM

October 25, 2010

Official Information Available in Third Week Count Data Set

The Fall 2010 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on September 27, 2010, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official Third Week Count reports are also located on the Web.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc: Student Administration Unit Liaisons


From: ITS Inform [mailto:its-inform@umich.edu]
To: M-Pathways Third Week Count Data Set Users
Sent: Monday, October 25, 2010

Posted by hengeshl at 12:36 PM

October 12, 2010

Rates and Billing for Storage and Desktop Virtualization Services

Greetings Colleagues,

We are pleased to announce the Office of Financial Analysis set and approved prices for ITS Storage Services and Desktop Virtualization. Please share this information with your unit's purchasing coordinator.

Effective November 1, 2010, ITS will start billing your unit accordingly:

Value Storage Regular (Replicated Space)
$20.84 per terabyte per month ($250.00/TB annually)

Value Storage Lite (Non-Replicated)
$10.42 per terabyte per month ($125.00/TB annually)

Mainstream Storage Group Space
$0.28 per gigabyte per month ($3.36/GB annually)

Desktop Virtualization (1 base VM with 1 CPU, 2GB RAM, 40GB disk)
$21.35/month ($256.20 annually)

Additional 1GB storage space $0.28/month ($3.36 annually)

Additional 1GB RAM $3.11/month ($37.32 annually)

Additional 1CPU $3.11/month ($37.32 annually)

These rates are effective for a one-year period. The ShortCode provided on your order will be charged and no action is required.

Thank you for being early adopters of these services!

FOR QUESTIONS OR ASSISTANCE
Contact the Information and Technology Services Help Desk:
-- Phone: 734-764-4357 (4-HELP)
-- E-mail: itsadminhelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [its-inform@umich.edu]
Sent: Monday, October 12, 2010 10:33 AM
To: All Value/Mainstream Storage and Desktop Virtualization Customers

Posted by nancyf at 11:59 AM

October 11, 2010

Issue Date defaults for Visa/Permit data entry

Due to a recent software update, you cannot enter or update Visa/Permit data records with a blank Issue Date. Starting October 10, a workaround will default the Issue Date field to 01/01/1900 until this issue is resolved.
-- For HR I-9 data entry, overwrite this default according to normal procedures.
-- All other offices that normally leave this field blank should accept the default
value.

SUPPORTING DOCUMENTATION
For more information, see Citizenship and Visa/Permit Data Support Material:
http://maislinc.umich.edu/mais/pdf/CC_BD_CitizenshipVisaPermitData_SM.pdf

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
-- Phone: 734-764-4357 (4-HELP)
-- E-mail: itsadminhelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

cc: Human Resource Management System and Student Administration Unit Liaisons

From: ITS-Inform [its-inform@umich.edu]
Sent: Monday, October 11, 2010 10:33 AM
To: Staff Who Enter Visa/Permit Data in M-Pathways

Posted by hengeshl at 10:34 AM

October 08, 2010

September 2010 Business Closed

September business closed on October 7, 2010. FINODS was refreshed earlier Friday, October 8, 2010. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Friday, October 8, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
at
-- 'Run and View the Financial Report Package in M-Pathways' at:

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page at:


FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734.764.HELP (4357)
itsadminhelpdesk@umich.edu


_______
This message is sent monthly to the monthendclosenotification e-mail group. This
is a joinable group, which means you can add or remove yourself from this group.
Instructions are on the Web at:


From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Friday, October 08, 2010 10:56 AM
To: monthendclosenotification

Posted by hengeshl at 11:00 AM

October 06, 2010

New Travel Registry Interchange Invitation

As a member of the global engagement or UM travel health insurance administration community, please plan to attend:

New Travel Registry Information Interchange
Wednesday, October 27, 2010, 10AM – Noon
Fourth Floor Rackham Amphitheatre, Rackham Building
Ann Arbor Campus

The interchange will introduce you to the new M-Pathways Travel Registry. The new registry is designed to improve and increase collection of traveler information to ensure rapid U-M response in the event of an emergency for our increasing numbers of global travelers. The Travel Registry will serve students, faculty and staff on the Ann Arbor, Dearborn and Flint campuses.

See a demonstration of the new registry’s features, including individual, group, and quick copy registration. Information about the Travel Registry’s November rollout, as well as plans for expanded features for 2011, will also be discussed. Experts will be on hand to present the new registry and answer your questions. If you are not able to join us, the event will be recorded and distributed to you after the meeting.

You do not need to register for this event. And feel free to share this invitation with colleagues who are also responsible for international travel registration or travel health insurance enrollment.

We look forward to seeing you on October 27! If you have questions, please contact ckroot@umich.edu.

From: Nowak, Elaine
Sent: Wednesday, October 06, 2010 4:35 PM
To: hthtraveladmins@umich.edu
Cc: mpathways.studentliaison@umich.edu; hrms.uls@umich.edu; hrms.ul2@umich.edu;

Posted by hengeshl at 04:44 PM

October 04, 2010

New Admissions Data Set Table: Learn More

The new Additional Data table has been added to the U-M Data Warehouse Recruiting and Admissions data set (SA02) to support the M-Pathways Additional Data page implemented in July 2010. The data is from application questions and responses captured from admissions application forms. The application questions differ based on the application center and begins with Winter Term 2011 applications.

Supporting Documents:
For details on the 9 data elements in the new Additional Data table:
----Admissions Data Dictionary (link to dictionary)
For details on the how the data is captured in the M-Pathways system:
----Additional Data Page for Application Questions – Quick Reference Sheet (link to My LINC document)

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc: M-Pathways Student Administration Unit Liaisons

To: Recruiting and Admissions Data Set Users
From: ITS Inform (its.inform@umich.edu)
Date: Monday, October 04, 2010

Posted by hengeshl at 05:00 PM

Visiting Scholars and PGMED Removed from Third Week Count Data Set

We are writing to describe a change in the categories of students that are being counted in our official enrollment reports effective with the Fall 2010 term. These changes are being made so that we are compliant with federal IPEDS (Integrated Postsecondary Education Data System) reporting requirements.

The Third Week Count Data Set (SA05) beginning with Fall 2010 term will no longer include data for individuals in the academic programs for Post-Graduate Medicine or Visiting Scholars. Prior terms will contain these individuals to reflect how they have previously been counted. If you are producing comparative reports presenting trend data, we strongly recommend that you show these two categories as “excluded enrollments” so that you can easily determine increases and decreases over time.

When the Third Week Count Data Set was loaded on the morning of September 28 Post-Graduate Medicine and Visiting Scholar programs were mistakenly included. We subsequently removed these rows from the dataset on September 30. We apologize for any problems caused by this adjustment.

Registrar reports on the web (http://ro.umich.edu/enrollment/) for terms prior to Fall 2010 will reflect enrollment counts at the point they were created. This means that you should be careful in making comparisons based on these static reports.

The Student Records Data Set (SA03) will continue to include data for individuals in the academic programs for Post-Graduate Medicine and Visiting Scholars until a time when they can be permanently phased out.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu


To: M-Pathways Third Week Count Data Set Users
From: ITS Inform (its.inform@umich.edu)
Date: Thursday, October 30, 2010

Posted by hengeshl at 04:56 PM

September 28, 2010

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Fall 2010 was extracted and loaded on September 28, 2010. As soon as the data has been checked for accuracy, an e-mail will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

cc. Student Administration Unit Liaisons

To: M-Pathways Third Week Count Data Set Users
CC: Student Administration Unit Liaisons
From: ITS-Inform [its-inform@umich.edu]
Subject: Unofficial Information Available in Third Week Count Data Set

Posted by nancyf at 10:24 AM

September 27, 2010

Ordering Procedures and Key Dates for Fall 2010 Teaching Evaluations

NEW! M-Pathways teaching evaluation ordering pages have been improved. See the Teaching Evaluation Overview of Changes for more information.

Departmental administrative staff should now complete orders for Fall 2010 end-of-course teaching evaluations in M-Pathways. See the updated ordering procedures and key dates below.

After completing your orders, please notify instructors that their evaluations are ready for review in Wolverine Access Faculty Center. If your department policy allows, primary instructors can also add questions to their evaluations. Instructors with questions about their evaluations should contact their departments immediately.

M-PATHWAYS ORDERING PROCEDURES UPDATED
Ordering procedures from the Evaluation Summary and Evaluation Detail pages have been modified. The most up-to-date ordering procedures are available on My LINC:
-- Assign Teaching Evaluation Templates by Subject Area
-- Assign Teaching Evaluation Templates by Class
-- Modify/Delete Teaching Evaluation Orders

KEY DATES
-- October 22, 2010 - Departments must complete teaching evaluation orders for regular-term classes.
-- October 23 - November 22, 2010 - Primary instructors may add optional questions to their evaluation orders if permitted by departmental policies.
-- November 23, 2010 - No further changes permitted to Fall 2010 end-of-course evaluation orders.

Additional important teaching evaluation dates are available on the E&E website

FOR ASSISTANCE OR QUESTIONS
Evaluation template revisions?
Request template revisions before ordering evaluations! Contact E&E for assistance.

For evaluation assistance, contact Office of Evaluations and Examinations:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

For M-Pathways assistance, contact Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

TO: M-Pathways Users with the SR EVALUATION ORDER Role
Cc. Select Student Administration Unit Liaisons
From: Office of Evaluations and Examinations
Date: September 28, 2010

Posted by hengeshl at 08:09 AM

September 23, 2010

Research Regulatory Management system unavailable Sept. 24 - Sept. 27

The eResearch Regulatory Management system will be unavailable from 5:00 p.m., Friday, September 24, to 7:00 a.m., Monday, September 27, 2010. During this time the system will be updated. System generated notifications, including expiration notices, that were scheduled to be sent September 24-26, will be sent on Thursday, September 23.

The following change may impact study teams:
Merge fields should no longer included in informed consent documents and recruitment materials. The IRB offices will have updated templates posted on their websites and links to those templates will be in the human subjects research application. Study teams with a currently approved application do not need to take any immediate action; for new applications and amendments, the documents should not contain merge fields.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
Online Help Desk

To: eResearch Study Team Members
From: eRes.Inform
Subject: Research Regulatory Management system unavailable 5 pm September 24 - 7 am September 27
Date: Thursday, September 23, 2010

Posted by cstefans at 11:01 AM

September 15, 2010

Official 2010 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Spring 2010, Spring-Summer 2010, and Summer 2010 are official as of September 8, 2010. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.eduOnline Help Desk

To: M-Pathways CRAS Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official 2010 Information Available in CRAS Data Set
Date: Wednesday, September 15, 2010

Posted by cstefans at 03:32 PM

Updates to eResearch Proposal Management data set

On Tuesday, September 14, 2010, changes were applied to the Proposal Management Research data set. A number of new tables and data elements were added. For a summary of the changes, please refer to http://www.umich.edu/~eresinfo/erpm/datasetsept2010.html.

The Proposal Management data dictionary has been updated to reflect these changes. View the dictionary on the ITS website at: http://www.mais.umich.edu/reporting/download/dwerpmdict.pdf.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

cc: Research Unit Liaisons

-----Original Message-----
From: eRes.Inform [mailto:eres.inform@umich.edu]
To: eResearch Proposal Management data set users
Sent: Wednesday, September 15, 2010 2:03 PM

Posted by hengeshl at 02:45 PM

Update! Workaround for Punch Timesheet

The workaround that requires you to first click Submit on the Punch Timesheet is still required for punches made prior to 6:30 a.m. this morning, Wednesday, September 15.

The next time you open the Punch Timesheet for an employee, you should first click Submit to ensure the punches recorded prior to today have hours updated into the Punch Total fields. You may then update, approve, and submit time as normal.

You do not need to use the workaround for new punches recorded after 6:30 a.m., Wednesday, September 15, 2010.

FOR QUESTIONS OR ASSISTANCE
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
Online Help Desk

To: Campus Timekeepers
From: ITS-Inform
Subject: Update! Workaround for Punch Timesheet
Date: Wednesday, September 15, 2010

Posted by cstefans at 02:11 PM

New! Exam and Class Meeting Pattern Data Added

The Student Records data set and the associated BusinessObjects universe (SA03) were recently updated to include exam and class meeting pattern data. The data set enhancements include:

1. New! CLASS_EXAM table
Class exam data is entered into M-Pathways Curriculum Management pages by Curriculum and Exam Maintainers and Office of the Registrar staff. The new CLASS_EXAM table contains the following fields:
• CRSE_ID
• CRSE_OFFER_NBR
• TERM
• SESSION_CODE
• CLASS_SECTION
• CLASS_EXAM_SEQ
• EXAM_DT
• EXAM_START_TIME
• EXAM_END_TIME
• FACILITY_ID
• FACILITY_DESCR
• CLASS_EXAM_TYPE
• CLASS_EXAM_TYPE_DESCR

2. New! CLASS_MTG_PAT fields
The following fields have been added to the CLASS_MTG_PAT table to assist with reporting on classes that have multiple class meeting patterns.
• MEETING_START_DT
• MEETING_END_DT

The new CLASS_EXAM table and the new CLASS_MTG_PAT fields can be found in both the Enrollment and Stand Alone folders in the SA03 Business Objects universe.

Documentation and Support
• Refer to the updated Student Records Data Dictionary.
• The following documents are on My LINC:
Student Records Data Set in the Data Warehouse - Quick Reference includes a summary of the Student Records data set.
BusinessObjects WebI Resources – Web Page includes links to important training resources for BusinessObjects users.

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
Online Help Desk


To: M-Pathways Student Records Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: New! Exam and Class Meeting Pattern Data Added
Date: Wednesday, September 15, 2010

Posted by cstefans at 10:54 AM

September 14, 2010

Webinar on GPR Payroll Reports

You are invited to “attend” a live 30-minute webinar on Gross Pay Register (GPR) payroll reports on Wednesday, September 22 from 9:00-9:30 a.m.

Matt Rose (ITS Payroll/Time & Labor) will demonstrate the different M-Pathways options for GPR payroll reports, from BusinessObjects to HEODS on-demand reports and public queries. Learn about the process and timing that creates GPR data, as well as how to access the different report options.

Virtual seats are limited! Register here for the live broadcast. A recording of the Webinar will be available on the BITV web page in My LINC after September 22.

Posted by hengeshl at 08:14 AM

Webinar on GPR Payroll Reports

You are invited to “attend” a live 30-minute webinar on Gross Pay Register (GPR) payroll reports on Wednesday, September 22 from 9:00-9:30 a.m.

Matt Rose (ITS Payroll/Time & Labor) will demonstrate the different M-Pathways options for GPR payroll reports, from BusinessObjects to HEODS on-demand reports and public queries. Learn about the process and timing that creates GPR data, as well as how to access the different report options.

Virtual seats are limited! Register here for the live broadcast. A recording of the Webinar will be available on the BITV web page in My LINC after September 22.

Posted by hengeshl at 08:14 AM

September 10, 2010

Important! Temporary Timesheet Workaround Steps

Time entry fields on the M-Pathways Timesheet page will be grayed-out for select student employees in the current biweekly pay period. This impacts students whose workgroup changed from Temporary to Workstudy effective Tuesday, September 7, 2010. It also applies to employees who are hired on a day other than the first day of the pay period.

Workaround Steps
To open the grayed-out fields on the Timesheet page:
1. Select Week in the View By field.
2. Type the first date for which you need to report time in the Date field.
3. Click the Refresh button.
4. Enter hours in the editable date fields and select the appropriate Time Reporting Code(s).
5. Click the Submit button.
6. If necessary, click Next Week >> and complete the time entry and submittal steps for the remainder of the pay period.

If your department is a self-service time entry unit, please inform your student employees of the workaround steps.

This workaround is necessary when employees change workgroups or are hired mid-pay period. For this biweekly pay period, it is mainly required due to workgroup changes based on the date students became eligible to receive work-study earnings.

For Questions or Assistance
Contact the ITS Administrative Help Desk:
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
Online Help Desk

To: Campus Timekeepers
Cc: TL CENTRAL OFFICE UPDATER role
From: ITS-Inform
Subject: Important! Temporary Timesheet Workaround Steps
Date: September 10, 2009

Posted by cstefans at 09:27 AM

September 09, 2010

eResearch Proposal Management system unavailable 3:00 p.m., 9/14 - 7:00 a.m., 9/15

The Research Proposal Management data set and its related BusinessObjects universe will be unavailable from 3:00 p.m. Tuesday, September 14 through 7:00 a.m., Wednesday, September 15, 2010. During this time modifications and enhancements will be applied.

No other data sets in the U-M Data Warehouse will be affected by this outage. Details about the enhancements will be communicated when the update is complete.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

To: eResearch Proposal Management Data Set Users
Cc: Research Unit Liaisons
From: eRes.Inform
Subject: eResearch Proposal Management system unavailable 3:00 p.m., 9/14 - 7:00 a.m., 9/15
Date: September 9, 2010

Posted by cstefans at 09:51 AM

August 23, 2010

Spring/Summer and Summer 2010 Teaching Evaluation Reports Available

Spring/Summer and Summer 2010 Teaching Evaluation Reports are now available in M-Pathways. See the ‘Run Teaching Evaluation Reports Step-by-Step Procedure’ on My LINC for instructions on running reports.

Note: Instructors were also notified by e-mail today. View the message on the ITS website.

IMPORTANT INFORMATION ABOUT RUNNING REPORTS
When running reports, please keep this information in mind:
-- During this time of heavy system usage, we ask that you run reports in the M-Pathways HEODS reporting environment. Wolverine Access > University Business > Reporting > HEODS.
-- System enhancements require that you add a new Run Control ID for each report and ensure the server name field is equal to PSUNX. Please see the updated ‘Run Teaching Evaluation Report Step-by-Step Procedure’ reference above.
-- Running the reports for an entire department may take several hours and will display all the results in one PDF file.
-- We recommend that you run large batches of reports in HEODS. Run the reports later in the day and then retrieve the PDF files the following morning.

HELP DOCUMENTATION
-- Instructors access teaching evaluation reports in the Faculty Center. When assisting faculty, see the Faculty Business Teaching Evaluation Help page for more information.
-- Staff access teaching evaluation reports in M-Pathways. For details, see the documentation on My LINC. Search using keyword "evaluations."

ASSISTANCE OR QUESTIONS
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or M-Pathways assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Users with the SR EVALUATION ORDER Role and SR EVALUATION REPORT USER Role
Cc: Select Student Administrations Unit Liaisons
From: Office of Evaluations and Examinations
Subject: Now Available: Spring/Summer and Summer 2010 Teaching Evaluation Reports
Date: August 23, 2010

Posted by cstefans at 08:59 AM

Now Available: Spring/Summer and Summer 2010 Teaching

Teaching Evaluation Reports are now available in Wolverine Access > Faculty Business > Faculty Center.

Note: To view reports, the grade roster status for the class must be 'Posted'. For more information
on grade rosters, see the Grade Roster FAQ.

ACCESSING REPORTS IN THE FACULTY CENTER
To view reports:
1. Type wolverineaccess.umich.edu into your web browser.
2. Log in to Faculty Business and select Faculty Center. Confirm the appropriate term is selected.
3. Click the Teaching Evaluation icon next to the desired class.
4. Click View Instructor Report, View Individual Response Report, or View Instructor with Comments Report
to open the report in a new window.

Report descriptions and step-by-step instructions for accessing reports are available on the Teaching Evaluation Help page under “View Evaluation Result Reports.”

TROUBLESHOOTING TIPS
-- To view reports, turn off your browser's pop-up blocker.
-- If a link to a report does not display, one of the following conditions exist:
---- An evaluation was not ordered for the class.
---- No student responses were submitted.
---- Grades are not entered for the class or have not yet posted to the student's records.

ASSISTANCE OR QUESTIONS?
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or Wolverine Access assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: Instructors with Spring/Summer and Summer 2010 classes
From: ITS-Inform
Subject: Now Available: Spring/Summer and Summer 2010 Teaching Evaluation Reports
Date: August 23, 2010

Posted by cstefans at 08:17 AM

August 16, 2010

ImageNow/WebNow Upgraded

We are pleased to announce that the ImageNow/WebNow v.6.4 upgrade was successfully completed on Saturday, August 14. All users will experience a few look and feel changes and two notable functional enhancements with this release:
-- The implementation of "View" functionality will replace the "Applets"
-- The WebNow interface will have some "lite" capability to import documents
into the application

NEW FEATURES
You will benefit from some new functionality in ImageNow/WebNow, including:
-- Views: For easier queries and an additional level of Security
-- Tasks: To assign a task to an image not using workflow
-- Workflow migration: Used to move Workflows from Development to Production
-- WebNow Drag and Drop: To import images from WebNow
-- Workflow Out of Office Actions: To automatic reassign Queue users

ISSUES ACCESSING WEBNOW/IMAGENOW
If you are experiencing issues accessing WebNow or ImageNow, please complete the following:
-- ImageNow Users: If you have not already done so, please ask your desktop support person(s) to install the new version of the ImageNow client software. If you do not know who your desktop support person(s) is, please contact the Imaging Team (doc.image.request@umich.edu) to schedule the installation.
-- WebNow Users: You will need to clear your Java Cache in order to properly use the new version of WebNow.

ADDITIONAL INFORMATION
More information about ImageNow/WebNow functionality and links to supporting documentation is available on My LINC.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

-----Original Message-----
From: ITS-Inform [mailto:its-inform@umich.edu]
To: ImageNow/WebNow Users; Windows and Mac System Administrators and Desktop Support
Sent: Monday, August 16, 2010 8:30 AM
Subject: ImageNow/WebNow Upgraded

Posted by hengeshl at 11:42 AM

August 11, 2010

ImageNow/WebNow Unavailable 8/13-8/16 & Updated Action Items

This is a reminder about the ImageNow/WebNow upgrade. The upgrade period begins at 5:00 p.m. on Friday, August 13 and concludes at 7:00 a.m. on Monday, August 16. During this time, ImageNow/WebNow will be unavailable.

ACTION ITEM FOR WEBNOW USERS
-- All users will need to clear their Java Cache after the upgrade. Directions are available here. You must clear your cache on or after August 16 in order to properly use the new version of WebNow.

ACTION ITEM FOR IMAGENOW USERS
-- You will need to install a new version of the ImageNow client software. Directions for the installation are available here.
-- We informed system administrators of the necessary upgrade, but you may want to follow-up with your desktop support person(s) to ensure this takes place on your machine.
-- If you do not know who your desktop support person(s) is, please contact the Imaging Team (doc.image.request@umich.edu) to schedule the installation.
-- Please consider that if installation occurs before August 13, you will be unable to access ImageNow until after the upgrade.

ADDITIONAL INFORMATION
Information about ImageNow/WebNow functionality and links to supporting documentation is available here.

Thank you for your assistance with this request and we apologize for any inconvenience.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

-----Original Message-----
From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Tuesday, August 10, 2010 2:18 PM
To: ImageNow and WebNow Users

Posted by hengeshl at 02:54 PM

July 2010 Business Closed

July business closed on August 6, 2010. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of August 9, 2010.

New! You can now run the financial reports package by Project Director using the “SOA Reports by P/G Contact” option and the Accounts Receivable Aging Report and Statement of Receivables have been added to the financial reports package.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
-- 'Run and View the Financial Report Package in M-Pathways'

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page


FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group. Instructions are on the Web at:

Posted by hengeshl at 02:52 PM

July 2010 Business Closed

July business closed on August 6, 2010. FINODS, the Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of August 9, 2010.

New! You can now run the financial reports package by Project Director using the “SOA Reports by P/G Contact” option and the Accounts Receivable Aging Report and Statement of Receivables have been added to the financial reports package.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
-- 'Run and View the Financial Report Package in M-Pathways'

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page


FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group. Instructions are on the Web at:

Posted by hengeshl at 02:52 PM

August 04, 2010

Updates to M-Pathways "SOA Reports by" Processes

REPORTS ADDED
Two Accounts Receivable and Billing reports have been added to the group of reports included in the “SOA Reports by” processes:
-- The Statement of Receivables shows the open items/invoices and any activity (e.g., payments, write-offs) applied to them.
-- The Aging Report lists the number of days an open item/invoice has been outstanding.

These additions allow you to run a complete financial report package or obtain all Accounts Receivable reports for each of your fund/department/program combinations or project/grants online in one combined process.

NAME CHANGE
“SOA Reports by Contact” replaces the “SOA Reports by SAPOC” menu option. The new report allows you to run the SOA report package by Project Director or by SAPOC.

RESOURCES
For updated instructions, see the Run and View the Financial Report Package Using the “SOA Reports by” Options procedure in My LINC

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

* The “SOA Reports by” options do not include the Student Financials Financial Aid Disbursement Detail report because this data comes from the Student Administration system. Use HEODS or BusinessObjects to obtain that report.

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Wednesday, August 04, 2010
To: Department Managers, Project Directors, and Single Administrative Points of Contact

Posted by hengeshl at 10:24 AM

July 29, 2010

Official Information Available in Third Week Count Data Set

The Summer 2010 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe, which was captured as of the end of business on July 20, 2010, is now official. You may use the predefined queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official
Third Week Count reports are also located on the Web at: http://www.umich.edu/~regoff/enrollment/.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Information Available in Third Week Count Data Set
Date: Thursday, July 29, 2010

Posted by cstefans at 09:32 AM

July 28, 2010

New M-Pathways Application Page: Learn more

A new page is available in M-Pathways Admission Entry and Admissions Maintenance. The Additional Data page:
-- Displays application questions and responses captured from admissions application forms. Questions differ based on application center.
-- Begins with Winter Term 2011 applications

Information about when this data will be available in the U-M Data Warehouse will be forthcoming.

SUPPORTING DOCUMENTS
-- Additional Data Page for Application Questions - Quick Reference Sheet at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=31266
-- View Application Data - Step-By-Step Procedure at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=643

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

cc: Student Administration Unit Liaisons


-----Original Message-----
From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Wednesday, July 28, 2010 9:06 AM
Subject: New M-Pathways Application Page: Learn more


Posted by hengeshl at 12:26 PM

July 26, 2010

HR Data Sets Unavailable August 1 for Race/Ethnicity Changes

Changes are scheduled to be applied to the Human Resource and Human Resource Snapshot data sets and related HR01 and HR02 BusinessObjects universes to comply with the federal race/ethnicity reporting requirements. Changes include:
-- Values in the Ethnic Group fields
-- Race/ethnicity reporting fields

SYSTEM OUTAGE
-- Human Resource and Human Resource Snapshot data sets will be unavailable Sunday, August 1, from 8 a.m. until 5 p.m.
-- Remote Data Access will also be unavailable during this outage.
-- Data sets will be refreshed as normally scheduled.

UPDATED RESOURCES
Effective August 2, the following resources will be updated and available:
-- Data dictionaries and data models: http://www.mais.umich.edu/reporting/hrdatasets.html.
-- 2010 Race/Ethnicity Modifications - Support Material in My LINC.
-- Race and Ethnicity Tables for RDA Link and PS Query - Support Material in My LINC.
To locate a resource in My LINC, search the document title at: http://maislinc.umich.edu.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Human Resource Data Set Users and Impacted RDA Users
Cc: HRMS Unit Liaisons
From: ITS-Inform
Subject: HR Data Sets Unavailable August 1 for Race/Ethnicity Changes
Date: Monday, July 26, 2010

Posted by cstefans at 09:05 AM

July 21, 2010

Textbook Order Entry Timeline for Fall 2010

The deadline to enter Fall 2010 textbook information into the Wolverine Access Faculty Center or M-Pathways Textbook pages is July 27, 2010.

Entering textbook information by this date ensures orders will be processed at participating bookstores and assist with textbook availability for students by the start of the Fall 2010 term.
For important Fall 2010 textbook order entry guidelines, please refer to the Office of the Registrar's Fall 2010 Textbook calendar.

Textbook Entry Documentation
-- Class instructors entering textbook information in the Faculty Center, click the Help link located on the Faculty Center pages or go to the online help page.
-- Staff entering textbook information in M-Pathways, see the Enter Class Textbook Information - Online Table of Contents in My LINC.

M-Pathways Reports for Staff
M-Pathways reports allow staff to view textbook information entered for selected classes or to view a list of classes with no textbook information. For more information, see the Run Textbook Reports Step-by-Step Procedure in My LINC.

For Assistance or Questions
Contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

This message was sent to:
-- Instructors assigned Fall 2010 classes
-- Staff with the M-Pathways Class Maintainer or Textbook Maintainer Roles

CC: Select Student Administration Unit Liaisons

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Wednesday, July 21, 2010 2:28 PM
Subject: Textbook Order Entry Timeline for Fall 2010

Posted by hengeshl at 02:25 PM

Year-End/June Business Closed

Year-end and June business closed on July 20, 2010. FINODS, the Financial data set, and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed early in the morning of July 21, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
-- 'Run and View the Financial Report Package in M-Pathways

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

_______
This message is sent monthly to the self-joinable UMOD group, monthendclosenotification. You may add or remove yourself at any time by following the instructions at: http://directory.umich.edu/ldapweb-bin/page?template=subscribe-group. If you know a colleague that wants to be added, please ask them to self-join at: http://directory.umich.edu/ldapweb-bin/url?ldap:///cn=monthendclosenotification,ou=User%20Groups,ou=Groups,dc=umich,dc=edu.
Please do not e-mail the group.

Want to reference this message again? Visit http://www.mais.umich.edu/home.php

Posted by hengeshl at 10:58 AM

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Summer 2010 was extracted and loaded on July 21, 2010. As soon as the data has been checked for accuracy, an e-mail will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in Third Week Count Data Set
Date: Wednesday, July 21, 2010

Posted by cstefans at 08:54 AM

July 08, 2010

Financial Aid Disbursement Calendar for Aid Year 2011

The new “Financial Aid Disbursement Calendar for Aid Year 2011” is now available.

Select “2010-2011 Disbursement Calendar” from the bottom of the Financial Aid Forms and Instructions page on the ITS Administrative Computing website at:
<http://www.mais.umich.edu/student/faforms.html>

The calendar includes charts for each Disbursement Plan, with the anticipated financial aid disbursement dates for the 2010-2011 academic year. Each date represents the earliest date on which funds can be disbursed. As in the past, the calendar indicates exceptions to award entry deadlines and funds delivery dates.

AWARD ENTRY NOTES:
-- It is important to review the calendar for changes to award entry deadlines, particularly if you enter monthly stipends.
-- If you enter awards for a specific Disbursement ID AFTER the disbursement date has passed, funds will be disbursed on the next weekly cycle.
-- Students will be able to view their anticipated (pending) aid before the actual disbursements occur.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Users Who Enter or Monitor Financial Aid Awards
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Sent: Thursday, July 08, 2010
Subject: Financial Aid Disbursement Calendar for Aid Year 2011 Available


Posted by cstefans at 09:49 AM

July 01, 2010

Tuition-Valued Awards Updated with Re-Budgeted Tuition Values

The Regents approved the actual tuition rates for the 2010-2011 academic year at their June meeting. This enabled the following tasks to be completed in M Pathways:

-- Financial aid budgets have been updated with the actual tuition rates. The tuition component of each student's financial aid budget is calculated based on full-time attendance.

-- Tuition-valued awards that were entered prior to June 25, 2010, for Aid Year 2011, have been updated based on the new rates. A tuition-valued award has its amount calculated automatically based on the value in the “Calc Flag” field. Tuition-valued awards entered on or after June 25, 2010, were calculated automatically with the updated tuition rates.

-- Awards entered after August 11, 2010, will not appear as anticipated (pending) aid on students' accounts. Please communicate accordingly with your students. Anticipated aid is aid that students would receive if disbursement rules are met, and is intended to pay charges on students' accounts.

-- The first posting to students' accounts for actual tuition charges for Fall 2010 for most students will begin on August 6, 2010. It will be calculated nightly thereafter based on student enrollment activity.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-HELP (4357)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc: Select M-Pathways Student Unit Liaisons


From: ITS-Inform [its-inform@umich.edu]
Send: July 1, 2010
To: “M-Pathways Users Who Enter or Monitor Financial Aid Awards"

Posted by hengeshl at 09:04 AM

Update BusinessObjects Reports That Use Month End Close Calendar

If you are a BusinessObjects WebI user who uses the Month End Close calendar when scheduling Financials reports, please read the message below.

When you schedule a WebI report to run multiple times, you can select the Month End Close calendar as one of the options under Recurrence. However, the Month End Close calendar doesn't include a day in July because June business doesn't close on the same day as other months. To obtain data for June, schedule a July run of your report as a separate event. If your report contains query filters with report objects such as Current Fiscal Year or Previous Accounting Period, remove the report objects from the query filters before scheduling the report.

For more information on Report Objects, see this reference document.
For additional resources on scheduling in BusinessObjects WebI, click here.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

cc. Financial Unit Liaisons


From: ITS-Inform [mailto:its-inform@umich.edu]
To: M-Pathways Financial Data Set Users
Sent: Thursday, July 01, 2010 7:49 AM

Posted by hengeshl at 07:53 AM

New Concur Tables and Reports in the Financial Data Set

To assist U-M employees using the new Travel & Expense (Concur) system or conducting M-Pathways Statement of Activity reconciliation duties, new Concur tables are available in the Financial data set and several new Concur folders and BusinessObjects reports have been added to the associated
FN06 Procurement universe.

These folders and subfolders are added to the FN06 universe:
-- Travel & Expense folder:
Expense Reports
Expense Report Workflow
Expense Report Detail
-- Employee Expense Profile & Delegate folder:
Employee Expense Profile
Employee Expense Delegate
-- Employee Expense Role folder

From these data, the following BusinessObjects reports are available:
-- FN06 Procurement Travel & Expense Workflow Audit Report
-- FN06 Procurement Travel & Expense Employee Profile
-- FN06 Procurement Travel & Expense Employee Roles
-- FN06 Procurement Travel & Expense Approved Expense Reports
-- FN06 Procurement Travel & Expense PCard Transaction Personal Expense Adjustments

For more information about the Concur tables and BusinessObjects reports (including report descriptions) refer to the Concur Data Warehouse Reporting Solution quick reference in My LINC.

NOTE: To prepare for future Data Warehouse enhancements, the physical and logical table and field Data Warehouse naming standards are changing. The Concur tables are the first to apply the new standards, so some field names may vary slightly from what you are accustomed to seeing in the Financial data set. Resources for the Concur tables include:
-- DW DATA SET PHYSICAL AND LOGICAL NAME CHANGES CROSS-REFERENCE DOCUMENT
Includes both the historical and new logical and physical names for Data Warehouse fields.
-- M-PATHWAYS FINANCIAL DATA DICTIONARY
Provides the new names and field definitions. (Does not cross-reference the historical names.)

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu

From: ITS-Inform
To: M-Pathways Financial Data Set Users
Sent: Thursday, July 01, 2010

Posted by hengeshl at 07:41 AM

June 25, 2010

Enhancements to Room Characteristics Pages in M-Pathways

You are receiving this message because you have the M-Pathways Room Characteristic User role for your school, college, and/or department. New features are now available in the Room Characteristics pages described below.

As you may know, the Room Characteristics pages in the M-Pathways Space Management System are used to track scheduling characteristics for all room types, but particularly classrooms. Room Characteristic Users are responsible for keeping this data up-to-date to support departmental and Registrar’s Office class scheduling needs throughout the year, as classroom IT/AV equipment, furniture, seating capacities, or other amenities change.

Fields Added to Room Characteristics Component
To better assist you in searching for and managing room scheduling changes, the following three fields were added to the Find an Existing Value (search) and the Scheduling pages within Room Characteristics:
-- Facility ID
A code representing a unique identifier for a facility, e.g. CHEM1800. Note: This field was also added to the All page.
-- Scheduling Deptid
The Department ID of the department with scheduling authority for an instructional facility.
-- Scheduling Status
A code specifying whether the room is Active or Inactive for scheduling purposes. Valid values are:
A - Active and available for class/event scheduling
I - Inactive and unavailable for class/event scheduling

Note: Room Characteristic Users are required to maintain Scheduling Status along with the other required characteristics in either the Scheduling or All pages within Room Characteristics.

Documentation
For documentation on using the M-Pathways Room Characteristics pages, refer to My LINC.

For Assistance or Questions
Contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Friday, June 25, 2010 2:57 PM


Posted by hengeshl at 03:09 PM

Now Available: Spring 2010 Teaching Evaluation Reports

Teaching Evaluation Reports are now available in Wolverine Access > Faculty Business > Faculty Center.

Note: To view reports, the grade roster status for the class must be 'Posted'. For more information on grade rosters, see the Grade Roster FAQ: https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_gradesfaq.html

ACCESSING REPORTS IN THE FACULTY CENTER
To view reports:
1. Type wolverineaccess.umich.edu into your web browser.
2. Log in to Faculty Business, and select Faculty Center.
3. Click the Teaching Evaluation icon next to the desired class.
4. Click View Instructor Report, View Individual Response Report, or View Instructor with Comments Report to open the report in a new window.

Report descriptions and step-by-step instructions for accessing reports are available on the Teaching Evaluation Help page under "View Evaluation Result Reports" http://tinyurl.com/Faculty-TE-Help

TROUBLESHOOTING TIPS
-- To view reports, turn off your browser's pop-up blocker.
-- If a link to a report does not display, one of the following conditions exist:
---- An evaluation was not ordered for the class.
---- No student responses were submitted.
---- Grades are not entered for the class or have not yet posted to the student's records.

ASSISTANCE OR QUESTIONS
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or Wolverine Access assistance:
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc. Select Student Administration Unit Liaisons

From: Office of Evaluations and Examinations [mailto:eande@umich.edu]
Sent: Friday, June 25, 2010
To: Select Spring 2010 Instructors with Evaluations

Posted by hengeshl at 08:46 AM

Now Available: Spring 2010 Teaching Evaluation Reports

Teaching Evaluation Reports are now available in M-Pathways. See the ‘Run Teaching Evaluation Reports Step-by-Step Procedure’ on My LINC for instructions on running reports. http://tinyurl.com/MyLINC-TE4

Note: Instructors were also notified by e-mail today. View the message on the ITS website.


IMPORTANT INFORMATION ABOUT RUNNING REPORTS
When running reports, please keep this information in mind:
-- During this time of heavy system usage, we ask that you run reports in the M-Pathways HEODS reporting environment. Wolverine Access > University Business > Reporting > HEODS.
-- System enhancements require that you add a new Run Control ID for each report and ensure the server name field is equal to PSUNX. Please see the updated ‘Run Teaching Evaluation Report Step-by-Step Procedure’ reference above.
-- Running the reports for an entire department may take several hours and will display all the results in one PDF file.
-- We recommend that you run large batches of reports in HEODS. Run the reports later in the day and then retrieve the PDF files the following morning.

HELP DOCUMENTATION
-- Instructors access teaching evaluation reports in the Faculty Center. When assisting faculty, see the Faculty Business Teaching Evaluation Help page for more information. http://tinyurl.com/Faculty-TE-Help
-- Staff access teaching evaluation reports in M-Pathways. For details, see the documentation on My LINC. Search using keyword "evaluations." http://maislinc.umich.edu

ASSISTANCE OR QUESTIONS
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or M-Pathways assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Users with the SR EVALUATION ORDER Role and SR EVALUATION REPORT USER Role
Cc: Select Student Administrations Unit Liaisons
From: Office of Evaluations and Examinations [eande@umich.edu]
Subject: Now Available: Spring 2010 Teaching Evaluation Reports
Date: June 25, 2010

Posted by cstefans at 08:26 AM

June 23, 2010

Official Winter 2010 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Winter 2010 are official as of June 17, 2010. You may use the data as necessary and/or use the queries in the BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways CRAS Data Set Users
Cc:Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Winter 2010 Information Available in CRAS Data Set
Sent: Wednesday, June 23, 2010 1:53 PM

Posted by cstefans at 01:53 PM

June 17, 2010

M-Pathways Event Scheduling Enhancements

Effective June 17, 2010, improvements have been made to the event scheduling pages in M-Pathways.

RECURRING MEETING PATTERNS
• Schedule recurring meetings with weekly or monthly meeting patterns.
• Delete single meetings within a recurring meeting pattern.
Learn more: Enter an Event with a Single Meeting or Simple Recurrence Step-by-Step Procedure
• New! Delete a Meeting Reservation Step-by-Step Procedure

FACILITY SCHEDULE OPTIONS
• View instructor and/or event ID information directly in the facility schedule.
• Link to the Meeting Data Entry and View Schedule of Classes search pages from the facility schedule.
Learn more: View Facility Schedule Step-by-Step Procedure

AUTOMATIC E-MAIL NOTIFICATIONS
• Automatic e-mails are now sent to meeting requestors and meeting schedulers when a facility is requested or when the request status has changed from requested to approved, not available, or canceled.
• Note: The automatic e-mail notifications also apply to following units that regularly upload scheduling information from local systems to M-Pathways:
- Law School
- Medical School
- Museum of Art
- Ross School of Business
- School of Music, Theatre and Dance
• If your unit appears in this list, you may receive automatic email notifications when users in another unit request the use of your rooms. The messages will be sent to the individual(s) designated as scheduling contact for your unit. The scheduling contact will need to respond directly to the person making the facility request by email or phone call or through M-Pathways.
Learn more: Event Scheduling Quick Reference Sheet

Updated M-Pathways Event Scheduling Documents
• The improvements are reflected in the documents available on the Event Scheduling – Support Material on My LINC.
• SAE115 - Event Scheduling eLearning course on My LINC will be updated by the end of June.

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Users with the CC EVENTS UPDATE USER Role
CC: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: M-Pathways Event Scheduling Enhancements
Date: June 17, 2010

Posted by cstefans at 02:15 PM

June 08, 2010

May 2010 Business Closed

May business closed on June 7, 2010. FINODS was refreshed June 8, 2010. The Financial data set and the associated
BusinessObjects universes in the U-M Data Warehouse were refreshed on Tuesday, June 8, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
-- 'Run and View the Financial Report Package in M-Pathways'

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page


FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means
you can add or remove yourself from this group. Instructions are on the Web at:
<http://directory.umich.edu/ldapweb-bin/page?template=subscribe-group>

To: monthendclosenotification@umich.edu
From: ITS-Inform
Subject: May 2010 Business Closed
Date: Tuesday, June 08, 2010

Posted by cstefans at 09:28 AM

May 28, 2010

Improved M-Pathways External Organization Search Capability

Searching for External Organizations using the Org Search page (Main Menu > Campus Community > Organization > Search for Organization) is greatly improved and includes new robust search options. Based on user feedback, new options include searching by the organization name, ATP code and organization description, and address line 1. You can still search by combinations of description, city, state, country, and school type.

EXAMPLES OF NEW SEARCHES
If you have limited information about the organization, you can search by:
-- Part of the name or address line 1
-- Part of the description, state code and school type code (for US schools)

NEW AND UPDATED DOCUMENTS
-- The Add and Update External Organizations - Step-by-Step procedure was updated to include the new Org Search options:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=25951>
-- View External Organizations - Field Description is a new document and includes searching using the Organization
Table and the enhanced Org Search page: <http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30839>

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Users Who Add, Update and View External Organization Data
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Improved M-Pathways External Organization Search Capability
Date: Friday, May 28, 2010

Posted by cstefans at 09:47 AM

May 25, 2010

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Spring-Summer 2010 was extracted and loaded on May 25, 2010. As soon as the data has been checked for accuracy, an e-mail will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>


To: M-Pathways Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in Third Week Count Data Set
Date: Tuesday, May 25, 2010

Posted by cstefans at 09:13 AM

May 18, 2010

2011 Budgeting and 2009 Disbursement Information

BUDGETING FOR AID YEAR 2011:
Budgeting is complete for continuing students for Fall 2010 and Winter 2011. Departments can begin entering their tuition-valued awards. A tuition-valued award has its amount calculated automatically by M Pathways based on the budgeted tuition/fee charges selected in the "Calc Flag" field. It is important to note, the amount of a tuition-valued award:
-- Assumes full-time attendance.
-- Is an ESTIMATED value until the Regents approve rates for tuition and fees in June 2010.

When the approved rates are budgeted in M-Pathways, OFA will update the amounts of previously entered tuition-valued awards to reflect the approved rates.

BATCH DISBURSEMENT COMPLETED FOR AID YEAR 2009:
The weekly batch disbursement process that applies financial aid to student accounts and distributes refunds via payroll will no longer include awards for Fall 2008 through Summer 2009. You may still enter or submit awards for those terms, but you will need to request a manual override for each award that needs to be disbursed.

If applicable, a refund will be distributed to the student in the next weekly payroll cycle after the disbursement override is completed. To request a disbursement override, please e-mail OFA at sfps@umich.edu and include:
-- "DISBURSEMENT OVERRIDE" in the subject line
-- Student's name and UMID
-- Financial Aid Item Type number and description
-- Aid year and term of the award
-- Reason for disbursement override (e.g., batch disbursement ended)

FOR ASSISTANCE OR QUESTIONS:
Contact OFA at 763-4303 or send e-mail to sfps@umich.edu.

From: Office of Financial Aid
To: M-Pathways Users Who Enter and Monitor Financial Aid Awards
Subject: 2011 Budgeting and 2009 Disbursement Information
Date: Tuesday, May 18, 2010

Posted by cstefans at 11:24 AM

May 17, 2010

Order Spring, Spring/Summer, and Summer 2010 Teaching Evaluations

NEW! M-Pathways teaching evaluation ordering pages have been improved. See the Teaching Evaluation Overview of Changes for more information.

Departmental administrative staff should now complete orders for Spring, Spring/Summer, and Summer 2010 end-of-course teaching evaluations in M-Pathways. See the updated ordering procedures and key dates below.

After completing your orders, please notify instructors that their evaluations are ready for review in Wolverine Access Faculty Center. If your department policy allows, primary instructors can also add questions to their evaluations. Instructors with questions about their evaluations should contact their departments immediately.

M-Pathways Ordering Procedures Updated

Ordering procedures from the Evaluation Summary and Evaluation Detail pages have been modified. The most up-to-date ordering procedures are available on My LINC:
Assign Teaching Evaluation Templates by Subject Area
Assign Teaching Evaluation Templates by Class
Modify/Delete Teaching Evaluation Orders


Key Dates

2010 Spring TermMay 25, 2010 - Departments must complete teaching evaluation orders for Spring 2010 classes.
May 26 - June 9, 2010 - Primary instructors may add optional questions to their Spring 2010 evaluation orders if permitted by departmental policies.
June 10, 2010 - No further changes permitted to Spring 2010 evaluation orders.

2010 Spring/Summer and Summer Terms
July 12, 2010 - Departments must complete teaching evaluation orders for Spring/Summer and Summer 2010 classes.
July 13 - August 3, 2010 - Primary instructors may add optional questions to their Spring/Summer and Summer 2010 evaluation orders if permitted by departmental policies.
August 4, 2010 - No further changes permitted to Spring/Summer and Summer 2010 evaluation orders.

Additional important teaching evaluation dates are available on the E&E website.

Assistance or Questions?

Evaluation template revisions?
Request template revisions before ordering evaluations! Contact E&E for assistance.
Office of Evaluations and Examinations for evaluation assistance:
734-763-2482
EandE@umich.edu
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for M-Pathways assistance:
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu http://www.mais.umich.edu/online_help_desk/

To: M-Pathways Users with the SR Evaluation Order Role
Cc: Select Student Administration Unit Liaisons
From: Office of Evaluations and Examinations
Subject: Order Spring, Spring/Summer, and Summer 2010 Teaching Evaluations
Date: Monday, May 17, 2010

Posted by cstefans at 09:43 AM

May 14, 2010

Submittal Form Printing Issues

With the PeopleTools upgrade to version 8.5, Submittal Forms are printing with text too small for data entry. Additional steps are needed to print Submittal Forms to ensure U-M Human Resource Records and Information Services (HRRIS) can accurately process the requested transaction. Steps are included below for PC users with Internet Explorer 7 and Firefox as well as for Mac users with Safari and Firefox.

For PC users with IE7:

1. From the Edit Menu, click Select All.
2. From the File Menu, click Print Preview.
3. Change the "As laid out on screen" option to "As selected on screen".
4. Change "Shrink to fit" to "100%".
5. Click print icon.

For PC users with Firefox:

1. From the Edit menu, click Select All.
2. From the File menu, click Print.
3. In the Print options box, turn on the Selection radio button in the Print Range section.
4. Click OK.

For Mac users with Safari:

1. In order for the entire form to print, click on the form to activate it.
2. From the File menu, click Print.
3. Change Scale percentage from 100 to 150.
4. Change Safari to Paper Handling.
5. From Pages to Print option, select Odd Only.
6. Click Print.

For Mac users with Firefox:

1. From the Edit menu, click Select All.
2. From the File menu, click Print.
3. In the Print options window, turn on the Print Selection Only checkbox in the Options section.
4. Click Print.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

To: Staff with the HR TOTAL APPOINTMENT VIEW USER Role Who Print Submittal Forms
Cc: HRMS Unit Liaisons
From: ITS-Inform
Subject: Submittal Form Printing Issues
Date: Friday, May 14, 2010

Posted by cstefans at 10:49 AM

New E-mail Address Type in M-Pathways HEPROD

NEW E-MAIL TYPE
Effective May 14, 2010, there is a new e-mail type, the UM uniqname e-mail type, available in the M-Pathways HEPROD system. Please share this with staff in your unit who need to know this information.

The UM uniqname e-mail type is maintained automatically by M-Pathways to match the Campus ID Field. Like the Campus ID field, it is view-only and cannot be added, updated, or deleted manually.

Existing processes that use the Current e-mail type remain unchanged, including those for admissions applicants and on-boarding employees. The new UM uniqname e-mail type is intended to be used for a variety of future M-Pathways processes that automatically generate e-mail to student, staff, and faculty.

E-MAIL TYPES INACTIVATED
As a part of this change, several e-mail address types were identified as obsolete, and therefore, have been inactivated.These include the Alternate Mailing, Billing, and UM Work 1 and 2 e-mail types.

UPDATED DOCUMENT
The updated Address and Phone Type Definitions - Support Material describes the purpose and usage of all available e-mail types.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc: Select Student Administration and HRMS Unit Liaisons and the following M-Pathways roles:
-- RA ADMISS CENTRAL OFFICE USER
-- RA RECRUIT CENTRAL OFFICE USER

From: ITS-Inform
Sent: Friday, May 14, 2010 8:29 AM
To: "M-Pathways Users in Admitting Offices and Central Offices"


Posted by wro at 08:21 AM

May 10, 2010

April 2010 Business Closed

April business closed on May 8, 2010. FINODS, the Financial data set and the associated BusinessObjects universes
in the U-M Data Warehouse were refreshed early in the morning of May 10, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options' at <http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30179>
-- 'Run and View the Financial Report Package in M-Pathways' at:<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29985>

To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements
web page at:
<http://www.mais.umich.edu/project_infocenter/downloads/what_else/soa_whitesheet.html>

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP)
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

To: "monthendclosenotification"
From: ITS-Inform
Subject: April 2010 Business Closed
Date: Monday, May 10, 2010

Posted by cstefans at 11:07 AM

May 06, 2010

Reminder: M-Pathways SA/HRMS Tools Upgrade, May 8-9

The M-Pathways Student Administration and Human Resource Management System infrastructure will be upgraded this weekend, May 8-9, 2010.

Dates/Times for Upgrade & Service Interruptions

Student Administration & Human Resource Management System (HEPROD), including Employee Business, Student Business and Faculty Business unavailable:

-- noon, Saturday, May 8 - noon, Sunday, May 9

Operational Data Store (HEODS) unavailable:

-- 5:00 p.m., Sunday, May 9 - 7:30 a.m., Monday, May 10

Note: For menu changes and other details, visit PeopleTools 8.5 Upgrade

Upgrade status will be posted on Wolverine Access, Citrix, CTools, and the PeopleTools 8.5 Upgrade webpage.

FOR QUESTIONS OR ASSISTANCE
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu>
http://www.mais.umich.edu/online_help_desk/

cc. Student Administration and HRMS Unit Liaisons

From: ITS-Inform
Sent: Thursday, May 06, 2010 10:33 AM
To: "M-Pathways Student Administration and Human Resource Management System Users"

Posted by wro at 11:50 AM

Reminder: Faculty Business Service Interruption, May 8-9

Noon, Saturday, May 8 - Noon, Sunday, May 9: Faculty, Student and Employee Business will be unavailable for an upgrade.

ITS Help Desk Open Sunday, 5/9 at noon

Since next week is the first week of the Spring term, faculty and students can get assistance on Sunday, May 9 by calling 734-764-4357 (4-HELP).

  • ITS Help Desk staff will be available from Noon to 5 PM
  • Limited phone support will be available after 5 PM
  • Help Desk resumes normal hours of operation on Monday, May 10 at 8 AM

Visit Help: Self Service Menu to learn about minor upgrade related changes.

You can follow upgrade status on Wolverine Access.

From: ITS-Inform
Sent: Thursday, May 06, 2010 10:38 AM
To: "Spring and Spring Summer Instructors"

Posted by wro at 11:41 AM

May 03, 2010

New Event Scheduling eLearning Course

A new eLearning course, SAE115 - Event Scheduling, is available to staff with the CC EVENT UPDATE USER role.

The course is not required, however you are strongly encouraged to take it to refresh your skills, and to
learn new information about creating meetings and reserving facilities. It will be required training for
new users requesting this role. The course is approximately one hour in length.

FEATURES
This course provides information about:
-- The Event Scheduling process
-- How to interpret facility schedules
-- Creating meetings and reserving facilities from three different meeting entry pages
-- Updated naming standards for Non-Curricular Events available on My LINC at:
-- A new document to help you decide the best meeting entry page to use, “Which Meeting Entry Page Fits My
Needs?” is on My LINC at <http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30669>

HOW TO REGISTER FOR THE COURSE
1. Click on
2. Click the Register and Submit buttons to access the course.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

To: Departmental Staff Who Schedule Events in M-Pathways
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: New Event Scheduling eLearning Course
Date: Monday, May 03, 2010

Posted by cstefans at 01:31 PM

April 26, 2010

Teaching Evaluation Reports Available to Select WN2010 Instructors

Instructors with teaching evaluations for the Winter 2010 term can now view reports in Wolverine Access, Faculty Business.

Teaching Evaluation Reports are now available in Wolverine Access > Faculty Business > Faculty Center.

Note: To view reports, the grade roster status for the class must be 'Posted'. For more information on grade rosters, see the Grade Roster FAQ:

ACCESSING REPORTS IN THE FACULTY CENTER
To view reports:
1. Type wolverineaccess.umich.edu into your web browser.
2. Log in to Faculty Business, and select Faculty Center.
3. Click the Teaching Evaluation icon next to the desired class.

Report descriptions and step-by-step instructions for accessing reports are available on the Teaching Evaluation Help page under “View Evaluation Result Reports”

TROUBLESHOOTING TIPS
-- To view reports, turn off your browser's pop-up blocker.
-- If a link to a report does not display, one of the following conditions exist:
---- An evaluation was not ordered for the class.
---- No student responses were submitted.
---- Grades are not entered for the class or have not yet posted to the student's records.

ASSISTANCE OR QUESTIONS
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or Wolverine Access assistance:
734-764-4357 (4-HELP), option 4
http://www.mais.umich.edu/online_help_desk/

cc. Select Student Administration Unit Liaisons

From: Office of Evaluations and Examinations
To: "Select Winter 2010 Instructors with Evaluations"
Sent: Monday, April 26, 2010 10:59 a.m.

Posted by wro at 11:25 AM

Winter 2010 Teaching Evaluation Reports Available

Run teaching evaluation reports for the Winter 2010 term in the M-Pathways HEODS reporting environment.

Teaching Evaluation Reports are now available in M-Pathways. See the ‘Run Teaching Evaluation Reports Step-by-Step Procedure’ on My LINC for instructions on running reports. http://tinyurl.com/MyLINC-TE4

Note: Instructors were also notified by e-mail today. View the message on the ITS website under Announcements.

IMPORTANT INFORMATION ABOUT RUNNING REPORTS
When running reports, please keep this information in mind:
-- During this time of heavy system usage, we ask that you run reports in the M-Pathways HEODS reporting environment. Wolverine Access > University Business > Reporting > HEODS.
-- System enhancements require that you add a new Run Control ID for each report and ensure the server name field is equal to PSUNX. Please see the updated ‘Run Teaching Evaluation Report Step-by-Step Procedure’ reference above.
-- Running the reports for an entire department may take several hours and will display all the results in one PDF file.
-- We recommend that you run large batches of reports in HEODS. Run the reports later in the day and then retrieve the PDF files the following morning.

HELP DOCUMENTATION
-- Instructors access teaching evaluation reports in the Faculty Center. When assisting faculty, see the Faculty Business Teaching Evaluation Help page for more information.
-- Staff access teaching evaluation reports in M-Pathways. For details, see the documentation on My LINC. Search using keyword "evaluations."

ASSISTANCE OR QUESTIONS
Office of Evaluations and Examinations for report interpretation or information on the evaluation process:
734-763-2482
http://www.umich.edu/~eande/tq/index.htm

Information and Technology Services Help Desk for assistance running reports or M-Pathways assistance:
734-764-4357 (4-HELP), option 4
http://www.mais.umich.edu/online_help_desk/

cc. Select Student Administrations Unit Liaisons

From: Office of Evaluations and Examinations
To: M-Pathways Users with the SR EVALUATION ORDER Role and SR EVALUATION REPORT USER Role
Date Sent: Monday, April 26, 2010 1:42 p.m.
Subject: Now Available: Winter 2010 Teaching Evaluation Reports

Posted by wro at 10:49 AM

April 19, 2010

New! Online Process to Request a Vendor ID

ONLINE VENDOR REQUEST PROCESS
You can now request a Vendor ID online in M-Pathways for:
-- Individuals being paid via PeoplePay
-- New external suppliers
-- Guests or visitors requiring reimbursement of out-of-pocket expenses

This process allows you to:
-- Validate if a Vendor ID already exists for a supplier
-- Ensure the secure submission of sensitive data (e.g., SSN) when applicable
-- Attach the supplier's completed W-9 form, if applicable
-- Check the status of your vendor requests
-- Receive a confirmation e-mail from Vendor Maintenance with the Vendor ID number for approved requests

To learn more, see the “Request a Vendor ID in M-Pathways” step-by-step procedure in My LINC.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu

cc: Financial Unit Liaisons and Liaisons 2

Good news! Now call 764-HELP for general and administrative computing questions and assistance.

To: M-Pathways eProcurement and Non-PO Voucher Users
From: ITS-Inform [its-inform@umich.edu]
Date: Monday, April 19, 2010

Posted by hengeshl at 09:04 AM

April 16, 2010

NEW! Student Exception Processing Support Documentation!

Student exception processing support documentation is now available on My LINC!

See the AAE110 Student Exception Processing Online Table of Contents for step-by-step procedures and guided simulations to assist with entering student exceptions in M-Pathways.

The eLearning course, AAE110 - Student Exception Processing, has replaced the instructor-led course, AAA101 - Exception Processing. You are not required to complete the course, but it is a great opportunity to refresh your skills on working with student exceptions.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc: Select Student Administration Unit Liaisons

To: M-Pathways Users with the SR STUDENT EXCEPTION PROCESSOR Role
From: its-inform@umich.edu
Date: Friday, April 16, 2010

Posted by hengeshl at 02:14 PM

April 09, 2010

Important! No Change to Rescheduled April 22 Monthly Payroll Cutoff

The April monthly payroll cutoff date of April 22 remains in effect even though the M-Pathways Student Administration and HRMS upgrade was rescheduled to May 8-9.

As a reminder, the changes are as follows:

-- The end-of-month processing for the April monthly payroll date is Thursday, April 22.
-- The updated cutoff time and system availability are:

ELECTRONIC TIMEKEEPERS
The deadline to make changes to Reported Time in M-Pathways is 10:00 a.m. on Thursday, April 22.

SELF SERVICE TIME ENTRY AND APPROVAL
-- The system-cutoff for employees to report their time in Employee Business is 7:00 p.m. on Wednesday, April 21. If necessary, please share this information with your employees.
-- The deadline for Approvers to make changes to and approve Reported Time is 10:00 a.m. on Thursday, April 22.

These deadlines, as well as related self-service cutoffs, are posted on the Payroll Web page http://www.finops.umich.edu/payroll/forms/cutoffsdeadlines.

SYSTEM AVAILABILITY
-- The M-Pathways Student Administration & Human Resource Management System (HEPROD) will NOT be available from Noon, May 8 – Noon, May 9. For details, visit PeopleTools 8.5 Upgrade Web page:
http://www.mais.umich.edu/upgrades/peopletools8.5.html

Thank you for your understanding.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
http://www.mais.umich.edu/online_help_desk/

cc. HRMS Unit Liaisons

From: University Payroll Office [payroll@umich.edu]
Sent: Friday, April 09, 2010 8:54 AM
Subject: Important! No Change to Rescheduled April 22 Monthly Payroll Cutoff Date

Posted by wro at 08:54 AM

April 08, 2010

2009 Teaching Evaluation Student Comments Archived, April 15, 2010

All student comments made on teaching evaluations for the Spring, Spring/Summer, Summer, and Fall 2009 terms will be archived on April 15, 2010. After this date:
-- You will no longer have access to reports containing student comments via Wolverine Access > Faculty Business.
-- The Instructor Report without comments will remain available indefinitely.

RETAINING DATA FOR YOUR RECORDS
-- Before April 15, you can run the Instructor with Comments Report or the Individual Response Report in the Faculty Center, if necessary. Instructions on running reports and viewing report descriptions are available on the Teaching Evaluation Help page.
-- After April 15, contact the Office of Evaluations and Examinations at 734-763-2482 to request access to archived student comment data.

FOR ASSISTANCE OR QUESTIONS
For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- 734-763-2482
-- EandE@umich.edu
-- http://www.umich.edu/~eande/tq/index.htm

For assistance running reports or Wolverine Access assistance, contact the Information and Technology Services Help Desk:
- 734-764-4357 (4-HELP), option 4
- itsadminhelpdesk@umich.edu
- http://www.mais.umich.edu/online_help_desk/

From: Office of Evaluations and Examinations [eande@umich.edu]
Sent: April 8, 2010
To: 2009 Instructors with Evaluations Assigned

Posted by hengeshl at 11:31 AM

April 07, 2010

Rescheduled M-Pathways Student Administration and Human Resource Management Infrastructure Upgrade

To address concerns expressed across campus, the M-Pathways Student Administration and Human Resource Management System infrastructure upgrade originally scheduled for April 24-25, has been rescheduled to May 8-9, 2010.

As we get closer to the new implementation date, we will send you an e-mail with additional details. In the interim, please visit PeopleTools 8.5 Upgrade for upgrade information and status.

We apologize for any inconvenience this change in schedule may cause.

For Questions or Assistance
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [its-inform@umich.edu]
Sent: Wednesday, April 07, 2010
To: "M-Pathways Student Administration and Human Resource Management Systems Users"

Posted by hengeshl at 05:04 PM

April 05, 2010

Payroll and Benefit Estimates Updated

PAYROLL DATA SET ENHANCEMENTS
-- Payroll and benefit estimates data has been extended to include an additional future fiscal year, making available a “rolling” four-year period of data. This enhancement provides departments with more information to evaluate salary and benefit expenditures.
-- “University Contribution to Parking” has been added as a deduction value. This allows departments to fully determine their expense for all payroll deductions.

REPORTING IMPACTS
The Estimate Summary Ledger in the Financial data set reflects these enhancements.

UM-Maintained BusinessObjects reports that contain payroll and benefit estimate data have been updated to reflect these enhancements. Examples of these reports include:
-- PY01 Pay Payroll Estimates by Dept ID or Dept Grp
-- PY01 Pay Payroll Estimates by Employee and Fiscal Year
-- CMB Project Grant Budget Status with Estimates

For sponsored project/grants budgeted through future fiscal years, the Payroll commitments displayed in the Summary of Projects and Project/Grant Budget Status reports in M-Reports reflect these enhancements.

FOR ASSISTANCE OR QUESTIONS
Contact the Information and Technology Services Help Desk:
-- Phone: 734-764-4357 (4-HELP), option 4
-- Web: http://www.mais.umich.edu/online_help_desk/

Posted by hengeshl at 11:00 AM

Important! Change to April Monthly Payroll Cutoffs

The end-of-month processing for the April monthly payroll is being moved up from Tuesday, April 27 to Thursday, April 22.

This change is being made accommodate the scheduled M-Pathways PeopleTools upgrade and associated service interruption. The updated cutoff time and system availability are:

ELECTRONIC TIMEKEEPERS
The deadline to make changes to Reported Time in M-Pathways is 10:00 a.m. on Thursday, April 22.

SELF SERVICE TIME ENTRY AND APPROVAL
-- The system-cutoff for employees to report their time in Employee Business is 7:00 p.m. on Wednesday, April 21. If necessary, please communicate this information to your employees.
-- The deadline for Approvers to make changes to and approve Reported Time is 10:00 a.m. on Thursday, April 22.

These deadlines, as well as related self-service cutoffs, are posted on the Payroll website.

SYSTEM AVAILABILITY
-- The M-Pathways Student Administration & Human Resource Management System (HEPROD) will NOT be available from noon, April 24 – Noon, April 25.
-- HEODS will be available for running reports and queries during normal hours of operation while HEPROD is unavailable. HEODS will contain data current as of April 24, which includes Gross Pay Register data for the April monthly payroll.

Thank you for your understanding.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4

From: University Payroll Office [payroll@umich.edu]
Sent: Monday, April 5, 2010, 4:04 PM
To: Department Managers, Timekeepers and Time Approvers

Posted by wro at 04:04 AM

April 01, 2010

M-Pathways Infrastructure Upgrade & April Service Interruptions

An upgrade of the PeopleTools infrastructure that supports the M-Pathways
Financials, Student Administration, Human Resource Management Systems including
Faculty, Student, and Employee Business self-service transactions is planned for April 2010.

Changes delivered with this upgrade are minor, primarily look and feel and navigational changes.
There will be no business process-related changes with the upgrades. There will be service
interruptions during the upgrade weekends.

Dates/Times for Upgrade & Service Interruptions

Production Systems
-- Financial and Physical Resources System: Noon, April 10 – Noon, April 11
-- Student Administration & Human Resource Management System, including Employee Business,
Student Business and Faculty Business: Noon, April 24 – Noon, April 25

Operational Data Store (ODS)
FINODS and HEODS will be unavailable on the following dates and times while data is refreshed.
-- FINODS: 9:00 p.m., April 12 – 7:00 a.m., April 13. Data will be current as of 4:00 a.m., Saturday, April 10.
-- HEODS: (Student Administration & Human Resource Management): 9:00 p.m., April 25 – 7:00 a.m., April 26.
Data will be current as of Saturday, April 24.

Note: The ODS systems will be available during the production systems service interruptions. Visit the
PeopleTools 8.5 Upgrade page for ODS refresh details.

Benefits and Impacts
For details on what’s changing, and impacts for students, faculty, operational, and self-service users, visit the PeopleTools 8.5 Upgrade page.

As we get closer to the scheduled upgrade dates, status announcements will be posted on Wolverine Access, Citrix, and CTools as well as on the PeopleTools 8.5 Upgrade page on the ITS Administrative Computing website.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
http://www.mais.umich.edu/online_help_desk/

cc. Student Administration, HRMS, and Financial Unit Liaisons

From: ITS-Inform [its-inform@umich.edu]
Sent: April 1, 2010, 1:16 PM
To: M-Pathways Financials, Student Administration, and Human Resource Management Systems Users


Posted by wro at 07:54 AM

March 31, 2010

Exam Scheduling in M-Pathways

Effective Fall 2010, schools and colleges will be required to schedule final exams in M-Pathways. Please see the message from the Office of the Registrar for more information.

Before scheduling exams in M-Pathways, view the Office of the Registrar Final Exams website to:
-- View the Final Examinations Policy.
-- View the recommended Final Examination by Term schedule.

For step-by-step instructions on how to schedule exams for your department, please see the Exam Scheduling Self Study in My LINC.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

CC: Student Administration Unit Liaisons

From: ITS-Inform [its-inform@umich.edu]
Sent: Wednesday, March 31, 2010
To: "M-Pathways users with the SR Exam Viewer, SR Curriculum Viewer, SR Independent Study User" and "M-Pathways users with the SR Class Maintainers and SR Exam Maintainers role"
Subject: Exam Scheduling in M-Pathways

Posted by hengeshl at 08:57 AM

Unofficial Winter 2010 CRAS Data Available

The data in the CRAS data set and its associated CR01 BusinessObjects universe for Winter 2010 was extracted on March 29, and loaded on March 30, 2010.

The Office of Budget and Planning is performing a series of data checks and adjustments that may significantly change this preliminary data. It is strongly suggested you NOT consider the data "official" until notified. You will be notified via e-mail when the CRAS data are official.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

Good news! Now call 764-HELP for general and administrative computing questions and assistance.

cc. Student Administration Unit Liaisons

From: ITS-Inform
Sent: Wednesday, March 31, 2010 6:31 AM
To: "M-Pathways CRAS Data Set Users"
Subject: Unofficial Winter 2010 Information Available in CRAS Data Set

Posted by wro at 06:32 AM

March 30, 2010

Good news for Mac users regarding My LINC

We are proud to announce that after working closely with the My LINC vendor, SumTotal, updates were made to improve Mac users’ interaction with My LINC.

ITS testing with the following OS/browser combinations shows Mac users can now access My LINC without using Citrix:
-- OS X 10.5 (Leopard) with Safari 3.0
-- OS X 10.6.2 (Snow Leopard) with Safari 4.0

My LINC (Learning & Information Center) is a Web-based training and documentation repository for HRD, ITS, Procurement, and Treasurer’s Office. U-M employees use My LINC to register for instructor-led courses, access eLearning training, and view system documentation.

Please share this information with Mac users in your unit.

Note: There are a very small number of older simulations in some courses that may not work with Macs. If users experience problems with these simulations, please have them use Citrix.

Posted by hengeshl at 11:50 AM

March 18, 2010

Order Your Fall 2010 Textbooks Now

It's Spring and time to enter your orders for textbooks for the Fall 2010 term.

It is time to begin entering Fall 2010 textbook information in Wolverine Access, Faculty Center or on the Textbooks pages in M-Pathways.

For important textbook order entry guidelines, please refer to the Office of the Registrar's Fall 2010 Textbook calendar.

TEXTBOOK ENTRY DOCUMENTATION
-- For class instructors entering textbook information in the Faculty Center, click the Help link located
on the Faculty Center pages or go to:
https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_textbooks.htm.
-- For staff entering textbook information in M-Pathways, search for “textbooks” in My LINC

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk
734-764-4357 (4-HELP), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc. Select Student Administration Unit Liaisons

Good news! Now call 764-HELP for general and administrative computing questions and assistance.

From: ITS-Inform
Sent: Thursday, March 18, 2010 6:34 AM
To: "Winter 2010 Class Instructors and M-Pathways Users with the SR CLASS MAINTAINER and SR TEXTBOOK MAINTAINER Roles"
Subject: Textbook Order Entry Timeline for Fall 2010

Posted by wro at 07:29 AM

March 17, 2010

HRMS Update #43, March 2010

View the latest Human Resource Management system updates for March 2010.

The latest HRMS Update is on My LINC, and it contains information about:
-- Human Resource Data Set Refresh Schedule Change
-- Additional Pay for Temporary Employees
-- Leaving Your Desk? Remember to Secure Your Computer!

View the March HRMS Update

All HRMS Updates are on My LINC. Type “HRMS Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk:
734-764-HELP (4357), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc. Human Resource Unit Liaisons

Good news! Now call (734) 764-HELP for general and administrative computing questions and assistance.

From: ITS-Inform
Sent: Wednesday, March 17, 2010 12:17 PM
To: "HRMS Administrative Systems Users"
Subject: HRMS Update, Issue #43, March 2010

Posted by wro at 07:22 AM

SA Update #67, March 2010

View the latest Student Administration system updates for March 2010.

The latest SA Update is on My LINC, and it contains information about:
-- Heavy System Usage During Early Registration
-- It's Time to Check Grade Roster Access
-- Assisting Students? View Training Materials in Student Business Help
Pages
-- Assisting Faculty? View Training Materials in Faculty Business Help
Pages

View the March SA Update

All SA Updates are on My LINC. Type “SA Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Information and Technology Services Help Desk:
734-764-HELP (4357), option 4
itsadminhelpdesk@umich.edu
http://www.mais.umich.edu/online_help_desk/

cc. Student Administration Unit Liaisons

Good news! Now call 734-764-HELP for general and administrative computing questions and assistance.

From: ITS-Inform
Sent: Wednesday, March 17, 2010 1:01 PM
To: "Student Administration Systems Users"
Subject: SA Update, Issue #67, March 2010


Posted by wro at 07:08 AM

March 08, 2010

February 2010 Business Closed

February business closed on Friday, March 5, 2010. FINODS was refreshed, Saturday, March 6, 2010. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Sunday, March 7, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC document at:
-- 'Run and View the Financial Report Package Using the “SOA Reports by” Options'
-- 'Run and View the Financial Report Package in M-Pathways'

Printed statements have been discontinued. You will not receive a printed copy of your statements. To learn about
additional Statement of Activity report options, see the Alternatives to Printed Statements web page.

FOR ASSISTANCE OR QUESTIONS:
Information and Technology Services Help Desk
734.764.HELP (4357)
itsadminhelpdesk@umich.edu
<http://www.mais.umich.edu/online_help_desk/>

Good news! Now call 764-HELP for general and administrative computing questions and assistance.

To: monthendclosenotification
From: ITS-Inform
Subject: February 2010 Business Closed
Date: Monday, March 08, 2010

Posted by cstefans at 12:58 PM

February 25, 2010

First 2011 Award Notices for Entering Students

AWARD ENTRY DEADLINE
The Office of Financial Aid (OFA) will send the first award notices for Aid Year 2010-2011 to entering students beginning the first week of March. To add your scholarships on these notices, enter your awards by the close of business on Wednesday, March 3, 2010.

This includes tuition-valued awards, which may now be entered in M-Pathways using the "Calc Flag" field. Scholarships entered after March 3, 2010, will be included on notifications to students at a later date.

Note: OFA will begin sending award notices for Aid Year 2010-2011 to continuing students in mid-May.

OVERVIEW OF AWARD NOTICE PROCESS
OFA sends e-mail notifying all students when they have a financial aid award notice available. Students who have not supplied the University with a valid e-mail address will receive a paper copy of the award notice sent via U.S. Mail. Students may view and print their award notices on Wolverine Access > Student Business, or they may request a paper copy from OFA.

Entering students, who may not have their uniqname and UMICH (Kerberos) password, can establish a Friend account to log in to Wolverine Access > New & Prospective Student Business to view their award notices. Students also may authorize access for parents and others to view a selection of their financial aid data, which includes award notices.

QUESTIONS OR ASSISTANCE
Please contact OFA via e-mail at sfps@umich.edu.

To: M-Pathways Users Who Enter and Monitor Merit Aid Awards
From: Office of Financial Aid
Subject: First 2011 Award Notices for Entering Students
Date: Thursday, February 25, 2010

Posted by cstefans at 02:16 PM

February 24, 2010

Social Security Number Removal From Admissions Snapshot and Financial Aid/Student Financials Data Sets

Plans are currently underway to remove Social Security numbers (SSN) from the Admissions Snapshot (SA06) and Financial Aid/Student Financials (SA04) data sets in the U-M Data Warehouse. Note that Social Security number fields are not being removed from tables. Other Student Administration data sets are not impacted at this time.

This change will enhance the privacy of critical personal data in these data sets.

WHAT'S CHANGING
-- BusinessObjects reports that contain SSN, will display blanks.
-- The Admissions Snapshot and Financial Aid/Student Financials data dictionaries will be updated to reflect this
change.

ACTION ITEM
Please forward this e-mail to additional staff in your department who may need to know about this change.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Admissions Snapshot and Financial Aid/Student Financials Data Set Users
From: ITS-Inform
Subject: Social Security Number Removal From Admissions Snapshot and Financial Aid/Student Financials Data Sets
Date: Wednesday, February 24, 2010

Posted by cstefans at 01:06 PM

February 22, 2010

Winter 2010 End-of-Course Teaching Evaluations

Departments with end-of-course teaching evaluations can notify their instructors that evaluations are available on Wolverine Access.

If your department has ordered Winter 2010 end-of-course teaching evaluations, please notify your instructors that their evaluations are ready for review in Wolverine Access > Faculty Business > Faculty Center.

If your department has not completed evaluation orders, please do so as soon as possible. See the January 27, 2010 message for ordering details.

Instructors with questions about their evaluation orders should contact their departments immediately.

Faculty Support

If your department allows, instructors may add questions to their teaching evaluations. Please inform instructors that questions must be added before March 31. A complete calendar of important teaching evaluation dates is available on the E&E website.

Step-by-step instructions and a guided simulation for reviewing questionnaires and adding questions to evaluations in the Faculty Center are available on the Teaching Evaluation Help page.

Important Reminders


  • Only the instructors designated as a primary instructor in
    M-Pathways can add evaluation questions.
  • Primary instructors can add questions only from the home class section of a cross-listed course. The questions added to the home side will automatically be copied to the away class sections.
  • The ability for a primary instructor to add questions is associated with evaluation templates. Staff can contact E&E to change template settings.

Assistance or Questions?

Office of Evaluations and Examinations for evaluation assistance:
-- Phone: 734-763-2482
-- E-mail: EandE@umich.edu
-- Web: http://www.umich.edu/~eande/tq/index.htm
ITS Administrative Help Desk for M-Pathways assistance:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/


Posted by wro at 08:05 AM

February 10, 2010

New Refresh Schedule for Financial Aid/Student Financials Data Set

The weekly refresh of the Financial Aid/Student Financials (FA/SF) data set is now scheduled to occur on Sunday mornings instead of Thursday nights. This includes the SF Transaction Detail tables.

If necessary, please update your reporting activity to account for the new refresh schedule. For example, financial reconcilers may need to move SF transaction reporting from Fridays to Mondays.

The new schedule provides a larger window of time for the refresh process, and helps ensure the refresh occurs as regularly scheduled.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Financial Aid/Student Financials Data Set Users
Cc: Financial and Student Unit Liaisons
From: ITS-Inform
Subject: New Refresh Schedule for Financial Aid/Student Financials Data Set
Date: Wednesday, February 10, 2010

Posted by cstefans at 11:51 AM

Learn About Updates to the M-Pathways Timesheet Page

The Timesheet page in the M-Pathways Human Resources System is now updated to enhance functionality and streamline the time reporting process.

Updates include:
-- Fewer time reporting codes
-- New process to report and approve "No variance from normal work schedule" for monthly paid employees
-- Additional timesheet resource links
-- Prior Period access for self service time entry

For details, view the "Timesheet Updates - February 2010" page on My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId= 30451>

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: Electronic Timekeepers, Self-Service Time Approvers, and Punch Time Approvers
Cc: Human Resource Management Unit Liaisons
From: ITS-Inform
Subject: Learn About Updates to the M-Pathways Timesheet Page
Date: Wednesday, February 10, 2010

Posted by cstefans at 10:37 AM

February 08, 2010

January 2010 Financial Month End Close

January business closed on Friday, February 5, 2010. FINODS was refreshed early Saturday, February 6, 2010. The Financial data set and the associated BusinessObjects universes in the U-M Data Warehouse were refreshed on Sunday, February 7, 2010.

To run the monthly financial reports from FINODS, see the applicable My LINC documents at:
-- ‘Run and View the Financial Report Package Using the “SOA Reports by” Options’ at: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30179
-- ‘Run and View the Financial Report Package in M-Pathways’ at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29985

Printed statements have been discontinued. You will not receive a printed copy of your statements. To learn about additional Statement of Activity report options, see the Alternatives to Printed Statements web page at: http://www.mais.umich.edu/project_infocenter/downloads/what_else/soa_whitesheet.html

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

_______
This message is sent monthly to the monthendclosenotification e-mail group. This is a joinable group, which means you can add or remove yourself from this group. Instructions are on the Web at:
http://directory.umich.edu/ldapweb-bin/page?template=subscribe-group

Posted by wro at 12:20 PM

March 2010 Curriculum Support Labs

The Office of the Registrar will offer several curriculum support labs to staff who are responsible for managing curriculum tasks in M-Pathways.

The next curriculum labs will be offered March 1-3, 2010. To participate, users must have the M-Pathways SR CLASS MAINTAINER role. All labs will be held at the Office of the Registrar (1210 LSA, 500 S. State Street) in Room 1216.

CURRICULUM LABS SCHEDULE

Monday, March 1, 2010
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

Tuesday, March 2, 2010:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

Wednesday, March 3, 2010:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

TO SIGN UP FOR A LAB
Please e-mail Sara Wagner (slwagner@umich.edu) and indicate your preferred date and time. To help us make the best use of time during your lab session, please include your specific curriculum questions, concerns, or topics in your request.

Notes:
-- Each lab session can accommodate one person (or two people if they work in the same department).
-- You can sign up for a lab up to three days before the lab session if space is still available.

Labs are offered twice a year by the Office of the Registrar and are designed to assist individual users with:
-- Creating and maintaining classes
-- Specific questions and concerns
-- Refreshing their skills.

The labs focus on curriculum tasks performed during the year, such as: Reserve Capacities, Associations, Class Set-up, and Independent Study sections.

MY LINC RESOURCES
Review the resources available on the CUC101: Online Table of Contents in My LINC for step-by-step procedures and simulations on many class maintenance tasks: http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=782&

FOR ASSISTANCE OR QUESTIONS
Please contact Sara Wagner or Tim Taylor.
-- E-mail: slwagner@umich.edu or taylortd@umich.edu
-- Phone: 734-936-9783 or 734-763-4294

cc. Select Student Administration Unit Liaisons
SR RO CURRIC ADMINISTRATOR

From: ITS-Inform
To: M-Pathways Users with the SR CLASS MAINTAINER Role
Sent: Monday, February 8, 2010
Subject: March Curriculum Support Labs Available

Posted by wro at 09:24 AM

February 04, 2010

New Enhancement: Enter Uniqname to Identify Meeting Requestor

The Meeting Data Entry page (used to schedule events in classrooms) was recently enhanced to enable entry
of the uniqname (Campus ID), rather than the EmplID, to identify the meeting requestor. When the meeting
requestor's uniqname is entered in the Requestor Campus ID field, the requestor's name and EmplID display.
This enhancement was implemented based on user feedback.

UPDATED DOCUMENT
The following document was updated and is available on My LINC: Enter an Event with a Single Meeting or Simple
Recurrence - Step-By-Step Procedure (<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28966>).

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways Users with the CC EVENTS UPDATE USER Role
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: New Enhancement: Enter Uniqname to Identify Meeting Requestor
Date: Thursday, February 04, 2010

Posted by cstefans at 04:00 PM

February 02, 2010

Official Information Available in Third Week Count Data Set

The Winter 2010 data in the M-Pathways Third Week Count data set and its related SA05 BusinessObjects universe,
which was captured as of the end of business on January 26, 2010, is now official. You may use the predefined
queries in the BusinessObjects UM-Maintained folder for counting purposes. For your convenience, the Official
Third Week Count reports are also located on the Web at:
<http://www.umich.edu/~regoff/enrollment/>

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

Check out the look and feel of the NEW Wolverine Access. Make it your default Gateway: <http://wolverineaccess.umich.edu/uPortal/render.userLayoutRootNode.uP>.

To: M-Pathways Third Week Count Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Information Available in Third Week Count Data Set
Date: Tuesday, February 02, 2010

Posted by cstefans at 04:08 PM

January 29, 2010

Fall 2009 Official Information in CRAS Data Set

Official CRAS data for Fall 2009 term is now available in the U-M Data Warehouse.

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Fall 2009 are official as of January 28, 2010. You may use the data as necessary and/or use the queries in the
BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

cc. Student Administration Unit Liaisons

From: ITS-Inform
To: "M-Pathways CRAS Data Set Users
Sent: Friday, January 29, 2010 8:52 AM
Subject: Official Fall 2009 Information Available in CRAS Data Set

Posted by wro at 10:43 AM

Official Fall 2009 Information Available in CRAS Data Set

The data in the M-Pathways CRAS data set and its associated CR01 BusinessObjects universe for Fall 2009 are official as of January 28, 2010. You may use the data as necessary and/or use the queries in the
BusinessObjects UM-Maintained reports folder for reporting purposes.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: M-Pathways CRAS Data Set Users
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Official Fall 2009 Information Available in CRAS Data Set
Date: Friday, January 29, 2010

Posted by cstefans at 10:36 AM

January 28, 2010

HRMS Update, Issue #42, January 2010

The latest HRMS Update is on My LINC, and it contains information about:
-- Want to Learn About Honors and Awards? Watch our New Infocast!
-- Inactive Temporary Appointments Terminated on December 16, 2009
-- Self Service Time Entry Approval Training Now Recommended

View the HRMS Update:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30350>

All HRMS Updates are on My LINC at <https://maislinc.umich.edu>. Type "HRMS Update" in the Search box and
click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: HRMS Administrative Systems Users
Cc: Human Resource Management Unit Liaisons
From: ITS-Inform
Subject: HRMS Update, Issue #42, January 2010
Date: Thursday, January 28, 2010

Posted by cstefans at 01:56 PM

January 27, 2010

Time to Order Winter 2010 Teaching Evaluations

Departmental administrative staff should complete orders for Winter 2010 end-of-course teaching evaluations in M-Pathways by February 22, 2010.

KEY DATES
-- February 22, 2010: Departments must complete teaching evaluation orders for regular-term classes.
-- February 23 – March 31, 2010: Primary instructors may add optional questions to their evaluation orders if permitted by departmental policies.
-- April 1, 2010: No further changes permitted to Winter 2010 end-of-course evaluation orders.

A complete calendar of important teaching evaluation dates is available on the Office of Evaluations and Examinations (E&E) website: http://www.umich.edu/~eande/tq/calendar.htm

ORDERING PROCEDURES
The most up-to-date ordering procedures are available on My LINC:
-- Assign Teaching Evaluation Templates by Subject Area - http://tinyurl.com/MyLINC-TE1
-- Assign Teaching Evaluation Templates by Class - http://tinyurl.com/MyLINC-TE2
-- Modify/Delete Teaching Evaluation Orders - http://tinyurl.com/MyLINC-TE3

EVALUATION TEMPLATE REVISIONS?
Request template revisions before ordering evaluations! Contact E&E for assistance.

FOR ASSISTANCE OR QUESTIONS

For evaluation assistance, contact E&E:
-- Phone: 734-763-2482
-- E-mail: EandE@umich.edu
-- Web: http://www.umich.edu/~eande/tq/index.htm

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

cc: Select Student Administration Unit Liaisons

From: Office of Evaluations and Examinations [eande@umich.edu]
To: "M-Pathways Users with the SR EVALUATION ORDER Role
Sent: January 27, 2010 2:00 p.m.
Subject: Order Winter 2010 Teaching Evaluations

Posted by wro at 02:00 PM

Unofficial Information Available in Third Week Count Data Set

The data in the Third Week Count data set and its related SA05 BusinessObjects universe for Winter 2010 was extracted and loaded on January 27, 2010. As soon as the data has been checked for accuracy, an e-mail will be sent indicating the counts are official.

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: Online Help Desk

To: "M-Pathways Third Week Count Data Set Users"
Cc: Student Administration Unit Liaisons
From: ITS-Inform
Subject: Unofficial Information Available in Third Week Count Data Set
Date: Wednesday, January 27, 2010

Posted by cstefans at 07:52 AM

January 26, 2010

Learn next steps for IT at U-M

Laura Patterson invites you to join an upcoming town hall meeting. Learn about the university’s strategy for creating NextGen Michigan and how U-M is changing its approach to information technology at every level on campus. Specifically, I’ll share information on:

  • New IT Governance structure - a new university-wide decision-making body that will determine how to best allocate and prioritize shared information technology products and services.
  • IT Rationalization and Assessment Project – a university-wide initiative to determine the best way to provide IT services and reduce non-productive IT solutions across campus
  • Fiscal Year 2010 commitments - New, or enhanced, products/services from Information Technology Services
NextGen Michigan Town Hall Dates and Times:
  • Tuesday, Feb 2, 8:30-10:30 a.m.
    Rackham Auditorium
  • Wednesday, Feb 10, 8:30-10:30 a.m.
    Gerald Ford Library
  • Tuesday, Feb. 16, 8:30-10:30 a.m.
    Palmer Commons Auditorium

Please register online to attend and share this invitation with others. I look forward to your feedback and I'm excited to discuss how NextGen Michigan will employ technology and propel innovations in research, teaching and learning.

Posted by lburgamy at 12:14 PM

January 25, 2010

Enter Your Non-Tuition-Valued Awards Now

The Office of Financial Aid (OFA) would like to encourage you to enter your departmental awards for Aid Year 2011. Entering this information as soon as possible is helpful in the determination of eligibility for need-based aid.

NON-TUITION-VALUED AWARDS
Departments can begin entering non-tuition-valued (fixed amount) awards for BOTH entering and continuing students for Aid Year 2011 (Fall 2010 - Summer 2011). Awards entered by the end of February will be included in entering students’ need-based award notices.

TUITION-VALUED AWARDS
You will receive future e-mails stating when to enter tuition-valued awards for:
-- Entering students in February
-- Continuing students in May
This is because the 2011 cost-of-attendance budgets have not yet been established.

NOTIFICATION OF NEED-BASED FINANCIAL AID
The Office of Financial Aid (OFA) will e-mail financial aid award notices for the 2010 - 2011 academic year in:
-- Early March: Newly admitted students (Notification occurs on a rolling basis as the students complete the application process).
-- Early May: Continuing students.

IMPORTANCE OF EARLY AWARD ENTRY
It is very helpful when departmental aid is entered prior to determination of eligibility for need-based aid. Departmental aid improves the quality of a student’s financial aid package and, in many cases, reduces the amount a student may have to borrow.

Presenting the most favorable aid package on the initial award notice can have a very positive impact on recruiting and avoid confusion that may result from need-based aid adjustments.

FOR ASSISTANCE OR QUESTIONS
Contact OFA at sfps@umich.edu.

cc. Student Administration Unit Liaisons

From: Office of Financial Aid
Sent: Monday, January 25, 2010 8:54 AM
To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards"
Subject: Begin Non-Tuition-Valued Award Entry for Aid Year 2011

Posted by wro at 09:02 AM

January 21, 2010

Update Room Characteristics in M-Pathways

It's time to review and update classroom characteristics to prepare for scheduling activities for upcoming terms.

This is a reminder to update classroom characteristics in M-Pathways for the upcoming term(s), if needed. As the Room Characteristics maintainer for your unit, you are responsible for ensuring that this information is accurate and up-to-date. This enables the Registrar’s Office to match classrooms with specific instructional needs.

Additionally, if you have any classrooms coming offline for a future term (e.g., due to construction), please alert the Registrar’s Office as soon as possible by sending an e-mail message to ro.curriculum@umich.edu.

RESOURCES:
For detailed instructions on updating room characteristics in M-Pathways, type “Room Characteristics” in the Search field in My LINC .

This alert is sent in January to remind you to update classroom characteristics in time for scheduling the Spring, Spring/Summer, Summer, and Fall terms. It will also be sent in September to remind you to update information in time for scheduling the Winter term.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk
-- Phone: 734-936-7000, option 3
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform@umich.edu
Sent: Thursday, January 20, 2010 9:26 AM
To: "M-Pathways Users with the SM ROOM CHARACTERISTICS USER Role
Subject: Please Update Room Characteristics for Upcoming Term(s)

Posted by wro at 10:25 AM

January 07, 2010

Event Scheduling Enhancements

In late December 2009, enhancements were made to event scheduling in M-Pathways as part of the Non Class Events project. These enhancements include:
-- A new field, “Req Rm Cap” (Requested Room Capacity), added to the Meeting Data Entry page to help match events with the appropriate rooms.
-- Changes to the Facility Schedule page:
---- A link to scheduling information including the name, phone number, and e-mail address of the individual or group responsible for scheduling rooms for his/her unit.
---- Links for more room details and the RO schedule for approving room assignments; currently, scheduling only information displays for general-purpose classrooms.
---- A reminder that the page may not reflect the most up to date schedule.

UPDATED DOCUMENTS
The following documents have been updated and are available on My LINC:
-- View Facility Schedule - Step-By-Step Procedure
-- Enter an Event With a Single Meeting or Simple Recurrence - Step-By-Step Procedure

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

To: "M-Pathways Users with the CC EVENTS UPDATE USER Role"
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: Event Scheduling Enhancements
Sent: Thursday, January 07, 2010

Posted by cstefans at 11:33 AM

January 05, 2010

New! ePro Requisition File Attach Process

Use the new Add Attachment function in the Special Request eProcurement requisition (ePro req) to submit supporting documentation for an order that requires competitive bidding and/or additional handling, including
(but not limited to):
-- Specifications sheet (e.g., machinery specifications)
-- Supplier quotation (e.g., pricing)
-- Sole source justification
-- Associated agreements requiring Procurement Services approval

BENEFITS
-- The Add Attachment function is a recommended alternative to manually typing that information in the Justifications/Comments
field or sending documentation via e-mail or campus mail.
-- The supporting documentation provides the buyer from Procurement Services or other central organizations
the information required for the University's competitive vendor bidding process.

RESOURCE
See the “Attach a Data File for a Special Request ePro Requisition v.8.8” step-by-step procedure in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30255>

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 3
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk>

To: "M-Pathways eProcurement Special Request eProcurement Users"
Cc: Financial Unit Liaisons
From: ITS-Inform
Subject: New! ePro Requisition File Attach Process
Date: Tuesday, January 05, 2010

Posted by cstefans at 12:05 PM

December 22, 2009

Now Available: Fall 2009 Teaching Evaluation Reports (staff)

Fall 2009 Teaching Evaluation final reports can now be run by staff in M-Pathways and by instructors in Wolverine Access, Faculty Business.

Note: Instructors were also notified by e-mail today. View the message in the What else is happening? section of the Project InfoCenter.

LARGE REPORTS REQUIRE SPECIAL HANDLING UNTIL JANUARY 13, 2010
63 reports for this term require special handling because of the large class size.
-- The Individual Response Reports and the Instructor with Comments Reports for select classes will not be available to you in M-Pathways or to instructors in Wolverine Access Faculty Business until after January 13, 2010.
-- The Instructor Reports for these classes are not affected.
-- Running reports for an entire department or by Subject may return errors due to the availability of the large reports. A detailed list of classes affected is available in My LINC.
-- Instructors have been contacted directly.
-- To view these results prior to January 13, please contact the Office of Evaluations and Examinations.

NEW REPORT
-- A new report that combines summary report data and individual comment data is now available in M-Pathways. This report is also available to instructors in the Faculty Center. View the updated Run Teaching Evaluation Reports step-by-step procedure for more information.

IMPORTANT REPORT GENERATION INFORMATION
When running reports, please keep this information in mind:
-- During this time of heavy system usage, we ask that you run these reports in the M-Pathways HEODS reporting environment: Wolverine Access > University Business > Reporting > HEODS.
-- System enhancements require that you add a new Run Control ID for each report and ensure the server name field is equal to PSUNX. Please see the updated Run Teaching Evaluation Reports step-by-step procedure referenced above.
-- Running the reports for an entire department may take several hours and will display all the results in one PDF file.
-- We recommend that you run large batches of reports in HEODS. Run the reports later in the day and then retrieve the PDF files the following morning.
-- Individual response data will only be available for a limited time. You will be notified before the individual response data is archived.

SHARED REPORTS
-- To facilitate department specific reporting needs, group reports of class medians are now available to those with access to the BusinessObjects SA03 universe. For more information, see the Teaching Evaluations Data and Shared Reports Added to Student Records Data Set archived communication.

HELP DOCUMENTATION
-- Instructors access teaching evaluation reports in the Faculty Center. For details, see the Faculty Business Help pages at https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm.
-- Staff access teaching evaluation reports in M-Pathways. For details, see the documentation in My LINC. Search on key word "evaluations."

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu
-- Web: http://www.umich.edu/~eande/tq/index.htm

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

To: "M-Pathways Users with the SR Evaluation Order Role and SR Evaluation Report User Role"
From: Office of Evaluations and Examinations
Subject: Now Available: Fall 2009 Teaching Evaluation Reports
Date: Tuesday, December 22, 2009

Posted by cstefans at 10:22 AM

Now Available: Fall 2009 Teaching Evaluation Reports (instructors)

Fall 2009 Teaching Evaluation Reports are now available in Wolverine Access, Faculty Business.

You can access three reports for each of your classes:
-- NEW! An Instructor with Comments Report: includes a combination of statistical rating results and anonymous comments of each student responding to the evaluation.
-- An Instructor Report: provides statistical rating results.
-- An Individual Responses Report: provides the anonymous comments and ratings of each student responding to the evaluation.

Note: Quantitative rating results will be available indefinitely. Student comment data will only be available for a limited period of time. You will receive notification before comment data is archived.

NAVIGATE TO REPORTS IN THE FACULTY CENTER
Detailed instructions are available on the Teaching Evaluation Help page at: https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm

REPORT TIPS
-- Verify that your browser's pop-up blocker is turned off.
-- If no evaluation report links display, it means one of the following conditions exists:
---- No student responses were submitted.
---- The class grade roster was not posted.
---- An evaluation was not established for the class.
---- You had a large number of responses and you will be contacted directly for options to retrieve your Individual Response and Instructor with Comments report(s).

SHARED REPORTS
-- Group reports of class medians are now available to those with access to the BusinessObjects SA03 universe. For more information, see the Teaching Evaluations Data and Shared Reports Added to Student Records Data Set archived communication at http://www.mais.umich.edu/project_infocenter/announcement_what.php?guid=20090518110222

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu
-- Web: http://www.umich.edu/~eande/tq/index.htm

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

To: "Fall 2009 Class Instructors"
From: Office of Evaluations and Examinations
Subject: Now Available: Fall 2009 Teaching Evaluation Reports
Sent: Tuesday, December 22, 2009

Posted by cstefans at 06:45 AM

December 08, 2009

NEW! Textbook Order Entry Enhancements

Entering class textbook orders just got easier! Now, you can select orders from a list of previous textbooks and other materials entered for the class. The “Select From Previous Books/Other Material” link will display if prior term textbook data is available.

This enhancement delivers the capability in Faculty Center and M-Pathways to:
-- View a list of class textbook orders from prior terms
-- Select and modify the textbook and/or other material data
-- Add the textbook and/or other material to the current term

Using the “Select From Previous Books/Other Material” feature will copy all previous order information except:
-- Note to students
-- Coursepack information and location
-- Class textbook contact information

ORDERING DEADLINES
See the Office of the Registrar's Winter 2010 Textbook calendar at <http://www.ro.umich.edu/calendar/wn10textbook.php>.

TEXTBOOK ENTRY DOCUMENTATION
-- For class instructors entering textbook information in the Faculty Center, click the Help link located
on the Faculty Center pages or go to <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_textbooks.htm>.
-- For staff entering textbook information in M-Pathways, search for “textbooks” in My LINC at <https://maislinc.umich.edu>.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "M-Pathways Users with the SR FC INST CLASS ROSTER USER, SR CLASS MAINTAINER, and SR TEXTBOOK MAINTAINER Roles"
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: NEW! Textbook Order Entry Enhancements
Date: Tuesday, December 08, 2009


Posted by cstefans at 01:43 PM

December 07, 2009

NEW Facility ID Values for Shared Scheduling of Classrooms

With the implementation of shared scheduling of general-purpose classrooms, Curriculum Maintainers and Event Schedulers should continue to schedule their own classrooms and follow the curriculum planning deadlines published on the Office of the Registrar's website.


If a unit does not have a classroom available, they can request that the Registrar's Office (RO) assist them in scheduling a room. To do so, select one of the following Facility ID values:
-- NEEDCC - for a classroom on Central Campus
-- NEEDHILL - for a classroom in the School of Public Health, Kinesiology,
or other buildings in the general Life Sciences and Hill areas of campus
-- NEEDNC - for a classroom on North Campus

Note: LS&A departments who need a central LS&A classroom scheduled by the RO should continue to use the NEEDLSA Facility ID value as in the past.

ROOM CHARACTERISTICS
To ensure the classroom assignments match instructional needs, room characteristics (e.g. room set-up, whiteboard, projection, IT/AV equipment) are maintained in M-Pathways for all classrooms.

SHARED SCHEDULING RESOURCES
-- Overview
-- FAQs

M-PATHWAYS DOCUMENTATION
-- Curriculum Maintainers - See the updated Create a New Class Section Step-by-Step Procedure on My LINC
-- Event Schedulers - See the Event Scheduling Documentation page on My LINC for detailed scheduling information.

FOR ASSISTANCE OR QUESTIONS
For class scheduling assistance, contact the Office of the Registrar
-- Phone: 734-763-2113
-- E-mail: ro.curriculum@umich.edu
-- Web: http://ro.umich.edu/

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/


To: M-Pathways Users with the SR CLASS MAINTAINER Role and CC EVENTS UPDATE USER Role
From: ITS-Inform
Sent: Monday, December 7, 2009

Posted by hengeshl at 12:23 PM

NEW Facility ID Values for Shared Scheduling of Classrooms

With the implementation of shared scheduling of general-purpose classrooms, Curriculum Maintainers and Event Schedulers should continue to schedule their own classrooms and follow the curriculum planning deadlines published on the Office of the Registrar's website.


If a unit does not have a classroom available, they can request that the Registrar's Office (RO) assist them in scheduling a room. To do so, select one of the following Facility ID values:
-- NEEDCC - for a classroom on Central Campus
-- NEEDHILL - for a classroom in the School of Public Health, Kinesiology,
or other buildings in the general Life Sciences and Hill areas of campus
-- NEEDNC - for a classroom on North Campus

Note: LS&A departments who need a central LS&A classroom scheduled by the RO should continue to use the NEEDLSA Facility ID value as in the past.

ROOM CHARACTERISTICS
To ensure the classroom assignments match instructional needs, room characteristics (e.g. room set-up, whiteboard, projection, IT/AV equipment) are maintained in M-Pathways for all classrooms.

SHARED SCHEDULING RESOURCES
-- Overview
-- FAQs

M-PATHWAYS DOCUMENTATION
-- Curriculum Maintainers - See the updated Create a New Class Section Step-by-Step Procedure on My LINC
-- Event Schedulers - See the Event Scheduling Documentation page on My LINC for detailed scheduling information.

FOR ASSISTANCE OR QUESTIONS
For class scheduling assistance, contact the Office of the Registrar
-- Phone: 734-763-2113
-- E-mail: ro.curriculum@umich.edu
-- Web: http://ro.umich.edu/

For M-Pathways assistance, contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/


To: M-Pathways Users with the SR CLASS MAINTAINER Role and CC EVENTS UPDATE USER Role
From: ITS-Inform
Sent: Monday, December 7, 2009

Posted by hengeshl at 12:23 PM

December 04, 2009

Winter Disbursement - Important Information

LAST 2009 PAYMENT DEADLINE
The award entry deadline is 5:00 p.m., Tuesday, December 15, 2009, for funds delivery on Friday, December 18. This is the last Fall Term 2009 payment prior to December 31.

DEADLINE FOR FIRST WINTER 2010 DISBURSEMENT
The award entry deadline for the first Winter Term 2010 financial aid disbursement is 5:00 p.m., Sunday, December 27, 2009, for funds delivery to students on Monday, January 4, 2010. This applies to awards with Disbursement Plans 01 Term and 03 Monthly Special.

Note: The Winter Term 2010 billing due date for tuition, fees, room, and board is January 6, 2010. If payment is late or less than the amount due, the student is assessed a late payment fee and a financial hold is established.

PENDING (ANTICIPATED) AID DEADLINE
Awards entered by the end of business on December 15, 2009, will appear as pending aid on students' accounts.
-- Pending aid is aid that students would receive if disbursement rules are met, and is intended to pay charges on students' accounts.
-- For pending aid to be reflected on account summaries and billing statements, award entry must be completed four weeks before the term starts.

DEADLINES FOR DISBURSEMENT OVERRIDES
A disbursement override is required when an awarding office determines a student does not need to meet a disbursement rule(s) for a Financial Aid Item Type. Disbursement override requests are due to OFA by noon on:
-- December 16, 2009, for the pending aid to display on students’ winter billing statements.
-- December 23, 2009, for the beginning of Winter Term 2010 disbursement. This will ensure delivery of funds to the student on Monday, January 4, 2010.

SPECIAL HANDLING REQUESTS FOR BEGINNING OF TERM
Special Handling Requests must be received by Payroll no later than 5:00 p.m., December 23, 2009.

2010 MONTHLY STIPEND DISBURSEMENT DATES
For Disbursement Plans 02 and 03, enter awards by:
-- Wednesday, January 13: for funds delivery on Tuesday, January 19.
-- Wednesday, February 10: for funds delivery on Tuesday, February 16.
-- Wednesday, March 10: for funds delivery on Monday, March 15.
-- Wednesday, April 7: for funds delivery on Monday, April 12.

FINANCIAL AID FORMS AND INSTRUCTIONS:
To obtain resources related to these reminders, visit: <http://www.mais.umich.edu/student/faforms.html>

FOR ASSISTANCE OR QUESTIONS:
Contact OFA at: sfps@umich.edu

To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards"
From: Office of Financial Aid
Subject: Winter Disbursement - Important Information
Date: Friday, December 04, 2009

Posted by cstefans at 09:21 AM

Winter Term 2010 Student Billing Planning Calendar

Two years ago, the University changed the dates when tuition/fees/room and board charges are billed and collected. Billing and due dates were moved forward approximately one month. Changing these dates had significant impact on a number of business processes, including graduate student instructor and research appointments on the Ann Arbor campus.

A calendar of the student billing schedule and the impacted business processes for Winter Term 2010 is available in My LINC at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30166

FOR ASSISTANCE OR QUESTIONS
Contact Student Financial Services:
-- Phone: 734-764-7447
-- E-mail: um-sfo@umich.edu

To: "Select Student Administration and HRMS M-Pathways Users"
From: Student Financial Services
Subject: Winter Term 2010 Student Billing Planning Calendar
Date: Thursday, December 03, 2009

Posted by cstefans at 08:11 AM

November 18, 2009

Improved External Organization Search Capability

Based on customer feedback, searching for External Organizations by the Admissions Testing Program (ATP) Code has been enhanced. The ATP Code has been added as a search field to the Organization Table page so you can now search for external organizations by a partial or complete ATP Code. You no longer need to perform an ATP Code search using the Org Search page.

OTHER SEARCH OPTIONS:
If the ATP Code is unknown, you can continue to search for external organizations by the External Org ID or a combination of Search Name and geographical information on the Organization Table page.

UPDATED DOCUMENT:
The 'Add and Update External Organizations - Step-by-Step' procedure has been updated and includes:
-- New instructions about how to search using an ATP Code
-- Examples of other search options
View the procedure at: <https://maislinc.umich.edu/mais/pdf/CC_EO_ExternalOrgs_AddUpdate_SS.pdf>

FOR ASSISTANCE OR QUESTIONS:
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>


To: "M-Pathways Users with the CC EXTERNAL ORG UPDATE USER Role"
Cc: Select Student Administration Unit Liaisons
From: ITS-Inform
Subject: Improved External Organization Search Capability
Date: Wednesday, November 18, 2009

Posted by cstefans at 10:12 AM

November 10, 2009

HRMS Update, Issue #41, November 2009

The latest HRMS Update is on My LINC, and it contains information about:
-- Want to Learn About Making Organizational Charts? Watch our New Infocast!
-- New Personal Modifier to Identify Reduction in Force Notification Period
-- Employees and Students Requested to Confirm Their Race and Ethnicity

View the HRMS Update:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30117

All HRMS Updates are on My LINC at https://maislinc.umich.edu. Type “HRMS Update” in the Search box and
click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "HRMS Administrative Systems Users"
From: ITS-Inform
Subject: HRMS Update, Issue #41, November 2009
Date: Tuesday, November 10, 2009

Posted by cstefans at 11:15 AM

SA Update, Issue #66, November 2009

The latest SA Update is on My LINC, and it contains information about:
-- Life of a Student Demonstration Now Available
-- “Advisor Center” Replaces “View My Advisees” in Faculty Business
-- BITV Live Webinar on Combined Sections Data this Thursday, November 12
-- Students and Employees Requested to Confirm Their Race and Ethnicity
-- It's Time to Check Grade Roster Access
-- Heavy System Usage During Early Registration
-- Enrollment Certification Now Available Online in Student Business

View the SA Update:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30116>

All SA Updates are on My LINC at <https://maislinc.umich.edu>. Type “SA Update” in the Search box and
click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "Student Administration Systems Users"
From: ITS-Inform
Subject: SA Update, Issue #66, November 2009
Date: Tuesday, November 10, 2009

Posted by cstefans at 10:24 AM

November 09, 2009

New Features Added to HEE212 - Process DS-2019 Data eLearning Course

You are not required to retake this course, but this is an opportunity to refresh your skills on how to prepare
a DS-2019 for an exchange visitor.

NEW FEATURES
The course includes:
-- Tips about how to an enter Exchange Visitor's personal data
-- An official, completed DS-2019 form
-- Exercises that closely resemble how you complete a DS-2019 form by using an exchange visitor's documentation
(passport, invitation letter, the J1 Exchange Visitor Information form)

Register for the HEE212 - Process DS-2019 Data eLearning course by clicking the “Register myself” link
(left side of page) at: <http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=1469>

FOR ASSISTANCE OR QUESTIONS
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 2
-- E-mail: maishelpdesk@umich.edu-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "M-Pathways Users Who Enter DS-2019 Forms"
From: ITS-Inform
Subject: New Features Added to HEE212 - Process DS-2019 Data eLearning Course
Date: Monday, November 09, 2009

Posted by cstefans at 12:03 PM

November 05, 2009

NEW! Track Enrollment Trends in M-Reports

You now have access to a new feature in M-Reports designed to help you with course demand planning.

The new Enrollment tab displays campus-wide class enrollment data that allows you to easily view the overall demand for a course for the specified term(s). Data is based on the the number of students enrolled in a course for a term(s), their academic level, and academic career.

WHAT CAN YOU DO?
Deans, Curriculum Managers, and Curriculum Maintainers can use this feature
to:
-- View enrollment trends by Total Enrollment or Freshman Cohort.
-- Select the desired term(s), subject(s), and catalog number(s).
-- See academic level and academic career statistics for each term by class.
-- View enrollment trends for any school or college.

ACCESS
You were granted automatic access to this data and can view it by logging into M-Reports.(The navigation path is: University Business > Reporting > M-Reports.) Others needing this data can request access via the Online Access Request System (OARS).

LEARN MORE
Learn more about this feature and the other content areas in M-Reports.

FOR QUESTIONS OR ASSISTANCE
Contact the ITS Administrative Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

From: ITS-Inform [mailto:its-inform@umich.edu]
Sent: Thursday, November 05, 2009 12:35 PM
To: "M-Reports Users with Enrollment Trend Reporting Access"
Subject: NEW! Track Enrollment Trends in M-Reports


Posted by hengeshl at 03:22 PM

October 26, 2009

Notify Instructors that Fall 2009 Teaching Evaluations Are Available

If your department has already ordered Fall 2009 end-of-course teaching evaluations, please notify your instructors that their evaluations are ready for review in the Faculty Center on Wolverine Access. Instructors with questions about their evaluations should contact their departments immediately.

INSTRUCTOR DOCUMENTATION
Instructors can access step-by-step procedures and a guided simulation in Faculty Business Help at: https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm.

If your department allows instructors to add questions to their teaching evaluations, please also inform them that they must add their questions before November 23. For other key dates in the teaching evaluation process and who to contact for form or template revisions, see the October 9 e-mail below.

IMPORTANT NOTES
-- Only instructors designated as a primary instructor in M-Pathways can add evaluation questions.
-- Primary instructors can add questions only to the home section of a cross-listed class.
-- The ability for a primary instructor to add questions is associated with evaluation templates. Contact the Office of Examinations and Evaluations (E&E) to change template settings.

=======Forwarded Message=======

From: Office of Evaluations and Examinations
Send: Friday, October 9, 2009
To: "M-Pathways Users with the SR Evaluation Order Role"
Subject: Please Order Fall 2009 Teaching Evaluations

Department administrative staff should complete their orders for Fall 2009 end-of-course teaching evaluations in M-Pathways by October 23, 2009.

ORDERING PROCEDURES UPDATED
Ordering procedures from the Evaluation Summary page have been modified to ensure data validity. The supporting documentation for teaching evaluation order entry has been updated to reflect the system changes:
-- Assign Teaching Evaluation Templates by Subject Area - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=26826&
-- Assign Teaching Evaluation Templates by Class - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30010
-- Modify/Delete Teaching Evaluation Orders - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30011

KEY DATES
-- October 23, 2009: Departments must complete teaching evaluation orders for regular-term classes.
-- October 24 – November 23, 2009: Primary instructors may add optional questions to their evaluation orders if permitted by department policies.
-- November 24, 2009: No further changes permitted to Fall 2009 end-of-course evaluation orders.

NEED CORE FORM OR TEMPLATE REVISIONS?
To request that Evaluations and Examinations (E&E) make revisions before you assign templates, contact Anna Shih or Jim Kulik:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

FOR ASSISTANCE OR QUESTIONS
For evaluation assistance, contact E&E:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

For M-Pathways assistance, contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: http://www.mais.umich.edu/online_help_desk/

cc: Select Student Administration Unit Liaisons

To: "M-Pathways Users with the SR Evaluation Order Role"
From: Office of Evaluations and Examinations
Subject: Notify Instructors that Fall 2009 Teaching Evaluations Are Available
Date: Monday, October 26, 2009

Posted by cstefans at 09:58 AM

October 21, 2009

Textbook Order Entry Timeline for Winter 2010

It is time to begin entering Winter 2010 textbook information into the Wolverine Access Faculty
Center or M-Pathways Textbooks pages. For important textbook order entry guidelines, please
refer to the Office of the Registrar's Winter 2010 Textbook calendar at <http://www.ro.umich.edu/calendar/wn10textbook.php>.

TEXTBOOK ENTRY DOCUMENTATION
-- For class instructors entering textbook information in the Faculty Center, click the Help
link located on the Faculty Center pages or go to .
-- For staff entering textbook information in M-Pathways, search for "textbooks" in My LINC
at <https://maislinc.umich.edu>

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "Winter 2010 Class Instructors and M-Pathways Users with the SR CLASS MAINTAINER and SR TEXTBOOK MAINTAINER Roles"
Cc: Select Student Administration Unit Liaisons, M-Pathways SR REGISTRARS OFFICE role
From: ITS-Inform
Subject: Textbook Order Entry Timeline for Winter 2010
Date: Wednesday, October 21, 2009

Posted by cstefans at 01:16 PM

October 09, 2009

Please Order Fall 2009 Teaching Evaluations

Department administrative staff should complete their orders for Fall 2009 end-of-course teaching evaluations in M-Pathways by October 23, 2009.

ORDERING PROCEDURES UPDATED
Ordering procedures from the Evaluation Summary page have been modified to ensure data validity. The supporting documentation for teaching evaluation order entry has been updated to reflect the system changes:
-- Assign Teaching Evaluation Templates by Subject Area - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=26826&
-- Assign Teaching Evaluation Templates by Class - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30010
-- Modify/Delete Teaching Evaluation Orders - http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=30011

SUPPORT LABS AVAILABLE
Support labs are being offered to acquaint users with the new procedures for order entry. Staff from the Office of Evaluations and Examinations and Information and Technology Services (ITS) will be available at lab sessions to:
-- Outline system enhancements
-- Answer questions
-- Assist users with order entry

To register for one of the available teaching evaluation labs, go to My LINC at https://maislinc.umich.edu and search on SRL303 Teaching Evaluation Lab.

KEY DATES
-- October 23, 2009: Departments must complete teaching evaluation orders for regular-term classes.
-- October 24 – November 23, 2009: Primary instructors may add optional questions to their evaluation orders if permitted by department policies.
-- November 24, 2009: No further changes permitted to Fall 2009 end-of-course evaluation orders.

NEED CORE FORM OR TEMPLATE REVISIONS?
To request that Evaluations and Examinations (E&E) make revisions before you assign templates, contact Anna Shih or Jim Kulik:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

FOR ASSISTANCE OR QUESTIONS

For evaluation assistance, contact E&E:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

For M-Pathways assistance, contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: http://www.mais.umich.edu/online_help_desk/

To:"M-Pathways Users with the SR Evaluation Order Role"
Cc: Select Student Administration Unit Liaisons
From: Office of Evaluations and Examinations
Subject: Please Order Fall 2009 Teaching Evaluations
Date: Friday, October 09, 2009

Posted by cstefans at 01:33 PM

September 17, 2009

Complete Your Access and Compliance Form Online

A new electronic Access and Compliance form that replaces the current paper form is now available on Wolverine Access > University Business.

Beginning today, you can complete and submit an electronic Access and Compliance (AC) form. This new electronic process offers benefits for both staff requesting access to administrative systems data, and for Access Services in processing access requests.

Benefits for University Staff
• Eliminates need to print and fax paper form.
• Enables electronic submission of form.
• Eliminates need to store paper forms.
• Provides a convenient link to the AC form on Wolverine Access > University Business <https://wolverineaccess.umich.edu/university_biz_secondary.jsp>.

Benefits for Access Services
• Reduces time required to process access requests for customers.
• Reduces storage by eliminating need to maintain paper forms.

Posted by wro at 03:12 PM

Retaining Winter 2009 Individual Response Data for Teaching Evaluations

On October 9, 2009, all teaching evaluation individual response data for the Winter 2009 term will be archived. You will no longer have access to the individual response data via Wolverine Access. Instructor Reports will remain available indefinitely.

Note: Instructors were also notified by e-mail today. View the message in the What else is happening? section of the Project
InfoCenter at (http://www.mais.umich.edu/project_infocenter/announcement_what.php?guid=20090917095816)

RETAINING DATA FOR YOUR RECORDS
-- If needed, please run the Individual Response Report or the View Instructor with Comments Report before October 9. Instructions
on running reports are available in My LINC (https://maislinc.umich.edu) Search on keyword “evaluations.”
-- To request access to archived data after October 9, 2009, or for assistance with running reports, please contact the administrative
systems Help Desk at:
---- Phone: 734-936-7000, option 4
---- Web: <http://www.mais.umich.edu/online_help_desk/>

FOR ASSISTANCE OR QUESTIONS
For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

To: "M-Pathways Users with the SR EVALUATION ORDER USER and SR EVALUATION REPORT USER Roles"
From: Office of Evaluations and Examinations
Subject: Winter 2009 Archived October 9, 2009
Date: Thursday, September 17, 2009

Posted by cstefans at 10:19 AM

Winter 2009 Individual Response Data Archived October 9, 2009

On October 9, 2009, all teaching evaluation individual response data for the Winter 2009 term will be archived. You will no longer have access to the individual response data via Wolverine Access > Faculty Business. Instructor Reports will remain available indefinitely.

RETAINING DATA FOR YOUR RECORDS
-- If needed, please run the Individual Response Report or the View Instructor with Comments Report before October 9. Instructions on running reports are available on the Faculty Business Help pages
at: <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm>.
-- To request access to archived data after October 9, 2009, or for assistance with running reports,
please contact the administrative systems Help Desk at:
---- Phone: 734-936-7000, option 4
---- Web: <http://www.mais.umich.edu/online_help_desk/>

REPORT DESCRIPTIONS
-- Instructor with Comments Report includes a combination of statistical rating results and anonymous comments of each student responding to the evaluation.
-- Individual Responses Report provides the anonymous comments and ratings of each student responding to the evaluation.
-- Instructor Report provides statistical rating results.

FOR ASSISTANCE OR QUESTIONS
For report interpretation or information on the evaluation process, contact the Office of Evaluations
and Examinations at:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

To: "WN09 Instructors with Evaluations Assigned"
From: Office of Evaluations and Examinations
Subject: Winter 2009 Individual Response Data Archived October 9, 2009
Date: Thursday, September 17, 2009

Posted by cstefans at 09:58 AM

September 14, 2009

Fall 2009 Degree Audit Data Available

Data in the Degree Audit tables in the Student Records data set and SA03 BusinessObjects universe were refreshed this weekend. E-mail notification about these refreshes will no longer be sent. Learn how to access future refresh information in the e-mail below:

The Degree Audit Data tables in the Student Records data set and the associated SA03 BusinessObjects universe were refreshed on Saturday, September 12, for Fall 2009.

Note: This is the last refresh notification e-mail you will receive. In the future, refer to the Student Records Data Set Refresh Schedule for normal refresh dates and times at:
<http://www.mais.umich.edu/reporting/datasets_refresh.html#stu>

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- Web: http://www.mais.umich.edu/online_help_desk/>

We are now Information and Technology Services (ITS). Learn more about the new organization at: http://www.its.umich.edu>

From: ITS-Inform (formerly MAIS.Inform) [its-inform@umich.edu]
To: “M-Pathways Student Records Data Set Users”
cc. Student Administration Unit Liaisons
Subject: Degree Audit Data Tables in the Student Records Data Set Are Refreshed
Sent: Monday, September 14, 2009 11:17 AM

Posted by wro at 11:28 AM

September 08, 2009

MAIS.Inform becomes ITS-Inform

On September 8, e-mails sent from MAIS.Inform will come from ITS-Inform. We will continue to archive e-mails on the Project InfoCenter.
Learn more about the new Information and Technology Services (ITS).

Posted by cstefans at 10:30 AM

August 31, 2009

Student Athletic Certification Improvements in M-Pathways (UPDATED)

M-Pathways Student Administration system improvements will help facilitate compliance with NCAA and Big Ten rules for athletic practice and participation in varsity sports.
-- A system-generated restriction for student athletes that prevents them from dropping a class, if that action would result in less than full-time registration status for the fall and winter terms. Student athletes would require an authorized signature from the Academic Support Program (ASP) to override this restriction.
-- A system-generated restriction for student athletes that prevents them from making any registration changes when a final term attestation is in place. Student athletes would require an authorized signature from the Academic Support Program (ASP) to override this restriction.
-- Alerts to the Office of the Registrar (RO) and Compliance Services Office will automatically be generated when:
---- A student athlete has been suspended for various academic reasons.
---- A 3rd, 4th, or 5th year student athlete makes a change to their academic plan.

The athletic certification process is a partnership between the Compliance Services Office, the Office of the Registrar, and Schools and Colleges.

ADDITIONAL RESOURCES
For additional information on:
-- Student athletic participation information in M-Pathways, see the ‘Add/Update and View Athletic Participation Information - Step-by-Step Procedure’ in My LINC http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=23497
-- M-Pathways Service Indicators, see the ‘Service Indicators - Quick Reference Sheet’ in My LINC http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=1131
-- Athletic participation compliance at U-M, see the Compliance Services Office – The University of Michigan web page http://www.mgoblue.com/compliance/article.aspx?id=97424

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "Select Staff from the Office of the Registrar, Compliance Services Office, and Admissions Advisory Group"
cc. Student Administration Unit Liaisons and SRCAA Advisory Group
From: MAIS.Inform [mailto:mais.inform@umich.edu]
Subject: Student Athletic Certification Improvements in M-Pathways
Date: Monday, August 31, 2009

Posted by cstefans at 10:46 AM

August 28, 2009

Summer Teaching Evaluations Reports Available to Staff

Staff can now run Spring/Summer and Summer 2009 Teaching Evaluation Reports in M-Pathways. Availability of reports and suggestions for running reports during the student registration period are included in the message below from the Office of Evaluations and Examinations. A separate e-mail was sent to instructors today.

Spring/Summer and Summer 2009 Teaching Evaluation final reports can now be run by staff in M-Pathways and by instructors in Wolverine Access, Faculty Business.

Note: Instructors were also notified by e-mail today. View the message in the What else is happening? section of the Project InfoCenter:
<http://www.mais.umich.edu/project_infocenter/what_else_home.php>

NEW REPORT
-- A new report that combines summary report data and individual comment data is now available in M-Pathways. This report is also available to instructors in the Faculty Center. View the updated ‘Run Teaching Evaluation Reports’ step-by-step procedure for more information at http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28164&.>

IMPORTANT REPORT GENERATION INFORMATION
When running reports, please keep this information in mind:
-- System enhancements require that you add a new Run Control ID for each report and ensure the server name field is equal to PSUNX. Please see the updated ‘Run Teaching Evaluation Reports’ step-by-step procedure referenced above.
-- During this time of heavy system usage, we ask that you run these reports in the M-Pathways HEODS reporting environment: Wolverine Access > University Business > Reporting > HEODS.
--Teaching evaluation data will be available in HEODS tomorrow morning.
-- Running the reports for an entire department may take several hours and will display all the results in one PDF file.
-- We recommend that you run large batches of reports in HEODS and later in the day. You can retrieve the PDF files the following morning.
-- Individual response data will only be available for a limited time. You will be notified before the individual response data is removed.

SHARED REPORTS
-- To facilitate department specific reporting needs, group reports of class medians are now available to those with access to the SA03 BusinessObjects universe. For more information, see the ‘Teaching Evaluations Data and Shared Reports Added to Student Records Data Set’ archived communication at <http://www.mais.umich.edu/project_infocenter/announcement_what.php?guid=20090518110222>

HELP DOCUMENTATION
-- Instructors access teaching evaluation reports in the Faculty Center. For details, see the Faculty Business Help pages at <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm>
-- Staff access teaching evaluation reports in M-Pathways. For details, see the documentation in My LINC (https://maislinc.umich.edu). Search on key word “evaluations.”

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

For assistance with running reports, contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: Online Help Desk

cc. Select Student Administration Unit Liaisons

From: Office of Examinations and Evaluations
Sent: Friday, August 28, 2009 9:23 AM
To: "M-Pathways Users with the SR EVALUATION ORDER Role and SR EVALUATION REPORT USER Role"
Subject: Now Available: Summer 2009 Teaching Evaluation Reports

Posted by wro at 09:42 AM

Summer Teaching Evaluation Reports Available to Instructors

Instructors can now view their Summer 2009 Teaching Evaluation Reports in Wolverine Access > Faculty Business. Details about available reports and instructions for accessing the reports are included in this message from the Office of Evaluations and Examinations.

Spring/Summer and Summer 2009 Teaching Evaluation Reports are now available in Wolverine Access, Faculty Business.

You can access three reports for each of your classes:
-- NEW! An Instructor with Comments Report: includes a combination of statistical rating results and anonymous comments of each student responding to the evaluation.
---- An Instructor Report: provides statistical rating results.
---- An Individual Responses Report: provides the anonymous comments and ratings of each student responding to the evaluation.

Note: Quantitative rating results will be available indefinitely. Student comment data will only be available for a limited period of time. You will receive notification before comment data is removed.

NAVIGATE TO REPORTS IN THE FACULTY CENTER
The basic steps to view reports are outlined below. More details are available on the Faculty Business Help pages at: <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm>

1. Verify that your browser’s pop-up blocker is turned off.
2. Select the Spring/Summer 2009 or the Summer 2009 term to view your Summer 2009 classes.
3. Click the Teaching Evaluations icon on the row of the class you wish to view.
4. Select each of the evaluation reports links to view teaching evaluation data. If no evaluation report links display, it means one of the following conditions exists:
-- No student responses were submitted.
-- The class grade roster was not posted.
-- An evaluation was not established for the class.
5. When finished reviewing, close the PDF reports.
6. Click the Return to Faculty Center link at the bottom of the page, to return to your class list for Spring/Summer 2009. If you navigate to the Faculty Center via the left-hand menu, you will return to the current term information.

SHARED REPORTS
-- Group reports of class medians are now available to those with access to Student Records data in BusinessObjects. For more information, see the ‘Teaching Evaluations Data and Shared Reports Added to Student Records Data Set’ archived communication at: http://www.mais.umich.edu/project_infocenter/announcement_what.php?guid=20090518110222>

FOR ASSISTANCE OR QUESTIONS

For report interpretation or information on the evaluation process, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

For assistance with running reports, contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: Online Help Desk

cc. Select Student Administration Unit Liaisons

From: Office of Evaluations and Examinations [eande@umich.edu]
Sent: Friday, August 28, 2009 9:18 AM
To: Summer 2009 Class Instructors
Subject: Now Available: Summer 2009 Teaching Evaluation Reports

Posted by wro at 09:29 AM

August 24, 2009

ImageNow/WebNow v.6.1.6 Upgrade is Complete!

ImageNow/WebNow was successfully upgraded to v.6.1.6. WebNow is available via Wolverine Access > University Business. Visit My LINC to view updated ImageNow/WebNow documentation.

Posted by wro at 06:29 AM

August 19, 2009

SA Update, Issue #65, August 2009

The latest SA Update is on My LINC, and it contains information about:
1. Peak M-Pathways System Usage - Beginning of Fall Term
2. Changes to Race and Ethnicity
3. Do Your Students Know About the Student Center?
4. Assisting Faculty? Open Faculty Business Help Pages via My LINC
5. Help New Instructors Avoid Log in Errors

View the SA Update

All SA Updates are on My LINC. Type “SA Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "All M-Pathways Student Administration Users"
Cc: Student Administration Unit Liaisons
From: MAIS.Inform
Subject: SA Update, Issue #65, August 2009
Date: Wednesday, August 19, 2009

Posted by cstefans at 11:07 AM

HRMS Update, Issue #40, August 2009

The latest HRMS Update is on My LINC, and it contains information about:
1. Enhancements to Effort Certification
2. Important Reminders: Pay Rate Change
3. Inactive Temporary Appointments Terminated in July 2009
4. Change in FTR Start Date Logic
5. New UM-Maintained Reports Added to BusinessObjects
6. Changes to Race and Ethnicity

View the HRMS Update

All HRMS Updates are on My LINC. Type “HRMS Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 5
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "All M-Pathways HRMS Users and M-Pathways Human Resources and Payroll Data Set Users"
Cc: Human Resource Management System Unit Liaisons
From: MAIS.Inform
Subject: HRMS Update, Issue #40, August 2009
Date: Wednesday, August 19, 2009

Posted by cstefans at 09:55 AM

August 17, 2009

Central Printing of Gross Pay Registers Ends Sept. 2009

The University Payroll Office will no longer print and mail Gross Pay Registers (GPRs) after September 2009. The last paydates for central printing of GPRs are 09/25/2009 for Biweekly, 09/30/2009 for Monthly, and 09/28/2009 for Weekly Off-Cycle. This announcement was made on August 17, 2009 via e-mail.

SUPPORTING A GREENER CAMPUS
There are many alternatives to centrally printed GPRs that departments can use online to create electronic or printed GPRs. You can help save energy, resources, and costs associated with large-scale printing and mailing when electronic files are used in the Payroll Controls process.

The online alternatives to centrally printed GPRs are:
Department-Specific GPR in HEODS
Payroll Data Set GPRs in BusinessObjects
Public Queries in HEPROD and HEODS
eReconciliationComplete GPR in M-Pathways Report Manager

ACCESS AND RELATED RESOURCES
In addition to the information on the Payroll website, you can:
• Reference the Payroll Controls Standard Practice Guide 518.01 for guidelines on using GPRs to reconcile payrolls.
• Review your M-Pathways access or submit an access request in the Online Access Request System (OARs)
• Search for "GPR" or eReconciliation" in My LINC to find supporting documents and training courses

ASSISTANCE OR QUESTIONS?
Contact the Help Desk at 734-936-7000, option 5, or via email.

From: University Payroll Office
Subject: Central Printing of Gross Pay Registers Ends Sept. 2009
Date: Monday, August 17, 2009

Posted by cstefans at 08:40 AM

August 11, 2009

Fall 2009 Disbursement - Important Information

DEADLINE FOR FIRST FALL 2009 DISBURSEMENT:
The award entry deadline for the first Fall Term 2009 Financial Aid disbursement will be at 5:00 p.m., Friday, August 28, 2009, for funds delivery to students on Thursday, September 3, 2009. This applies to awards with Disbursement Plans 01 Term and 03 Monthly Special.

PENDING (ANTICIPATED) AID DEADLINE:
Awards entered by the end of business on August 13, 2009, will appear as pending aid on students' accounts.
-- Pending aid is aid that students would receive if disbursement rules are met, and is intended to pay charges on students' accounts.
-- For pending aid to be reflected on account summaries and billing statements, award entry must be completed four weeks before the term starts.
-- The “Student Billing and Due Date Planning Calendar - Fall Term 2009” details processing due dates for tasks related to the billing schedule is in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29695>

DEADLINES FOR DISBURSEMENT OVERRIDES:
A disbursement override is required when an awarding office determines a student does not need to meet a disbursement rule(s) for a Financial Aid Item Type. Disbursement override requests are due to OFA by noon on:
-- August 13, 2009, for the pending aid to display on students' fall billing statements.
-- August 28, 2009, for the beginning of Fall Term 2009 disbursement. This will ensure delivery of funds to the student on Thursday, September 3, 2009.

SPECIAL HANDLING REQUESTS FOR BEGINNING OF TERM:
Special Handling Requests must be received by Payroll no later then 5:00 p.m., on Friday, August 28, 2009.

FALL 2009 EXCEPTIONS TO DEADLINES AND FUNDS DELIVERY:
Enter awards by:
-- Friday, August 28; for funds delivery on Thursday, September 3.
-- Wednesday, September 2; for funds delivery on Tuesday, September 8.
-- Wednesday, October 7; for funds delivery on Tuesday, October 13.
-- Monday, November 23; for funds delivery on Friday, November 27.
-- Tuesday, December 15; for funds delivery on Friday, December 18.

MONTHLY STIPEND DISBURSEMENT DATES:
For Disbursement Plans 02 and 03, enter awards by:
-- Wednesday, September 16; for funds delivery on Monday, September 21.
-- Wednesday, October 14; for funds delivery on Monday, October 19.
-- Wednesday, November 11; for funds delivery on Monday, November 16.
-- Wednesday, December 9; for funds delivery on Monday, December 14.

IMPORTANCE OF EARLY AWARD ENTRY:
Departmental aid can impact a student's eligibility for need-based financial aid. It is very important that you enter departmental aid in advance of fund disbursement in order to:
-- Provide OFA with time to adjust aid packages, as needed
-- Prevent disbursement delays for students' need-based aid
-- Ensure students receive their funds at the beginning of the term to cover critical costs, such as book and supply purchases and living expenses

FINANCIAL AID FORMS AND INSTRUCTIONS:
To obtain resources related to these reminders, visit: <http://www.mais.umich.edu/student/faforms.html>

FOR ASSISTANCE OR QUESTIONS:
Contact OFA at: sfps@umich.edu.

To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards"
CC: Student Administration Unit Liaisons
From: Office of Financial Aid
Date: Tuesday, August 11, 2009
Subject: Fall 2009 Disbursement - Important Information

Posted by cstefans at 08:18 AM

August 10, 2009

M-Pathways Race/Ethnicity Changes Effective August 10

Changes to tables that store race and ethnicity data in M-Pathways were made to comply with new federal reporting requirements defined in the Higher Education Opportunity Act of August, 2008. This act requires all postsecondary institutions to collect and report data on race and ethnicity in a substantially different manner than reviously reported.

These changes apply to both the production and HEODS reporting environments. You will still be able to run your existing queries, but the query results returned will change.

Changes include:
-- Structure changes to existing tables
-- Modifications to Ethnic Group values
-- Use of Primary Indicator
-- New table views

RESOURCES
-- For details about these changes see Race and Ethnicity Tables - Overview of Changes in My LINC at: <http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29725>
-- Find details about Race/Ethnicity modifications in the U-M Data Warehouse in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29707>
-- Find information about the new IPEDS Race/Ethnicity data collection and reporting approach at:
<http://www.provost.umich.edu/reports/FAQ_Race_and_Ethnicity.pdf>
<http://www.provost.umich.edu/reports/RaceEthnicityDataCollection.pdf>

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "PS Query and Remote Data Access Users Who Use Race/Ethnicity Data"
CC: MAIS Unit Liaisons
From: MAIS.Inform
Subject: M-Pathways Race/Ethnicity Changes Effective August 10
Date: Monday, August 10, 2009

Posted by cstefans at 08:22 AM

August 07, 2009

Suppressing Central Printing of GPRs and SOAs

After careful consideration and evaluation, we've decided to discontinue the central printing and distribution of Gross Pay Registers (GPRs) and Statements of Activity (SOAs) in lieu of online reporting. The last centrally printed and distributed GPRs and SOAs will be for the months ending September 30, 2009 and December 31, 2009, respectively.

In various budget forum discussions across campus over the past year, including the Provost's Prudence Panel, discontinuing centrally printed and distributed reports was frequently suggested as a good opportunity for cost savings. In addition, the move to online GPRs and SOAs will support the university's green initiatives. Given the convenient online ways that are currently available to access and view GPR and SOA data, many units across campus, in fact, have already voluntarily suppressed central printing of these reports in an effort to reduce costs and benefit the environment.

In the near future, you'll begin receiving detailed information about this project, including the timing of the rollout and the different options that are available to you to get your GPRs and SOAs. These options, which include M-Pathways, Business Objects and others, will allow you to get your GPR and SOA data much faster than waiting for the actual printed reports to arrive.

Our team is committed to making this change as seamlessly as possible, with minimal impact to you and your department.
If you have any questions or would like more information, please don't hesitate to contact me. Thank you for your support of our efforts to be good stewards of the university's financial resources and for taking steps to positively impact the environment.

To: "Hardcopy GPR Recipients; Hardcopy SOA Recipients; BAG; SAPOCs; Financial and HRMS Unit Liaisons"
From: Cheryl L. Soper, Controller & Director of Financial Operations
Subject: Suppressing Central Printing of GPRs and SOAs
Date: Friday, August 07, 2009

Posted by cstefans at 03:56 PM

August 06, 2009

Prepare for August 2009 ImageNow/WebNow v.6.1.6 Upgrade

Work is underway to upgrade ImageNow/WebNow to version 6.1.6. While there are “look and feel” changes, the basic functionality is the same. No new functionality will be delivered at this time.

UPGRADE TIMELINE
The upgrade will take eleven days and is scheduled for:
-- 5:00 p.m., Friday, August 14 - 6:00 a.m., Monday. August 24
-- ImageNow/WebNow v.6.1.6 available, Monday, August 24

WHAT YOU SHOULD KNOW
-- All users can view existing documents during the upgrade using the current version of WebNow with one exception: 5:00 - 9:00 p.m., Friday, August 14, to allow for completion of pre-upgrade tasks.
-- Please review the 'Change Applets in WebNow' procedure prior to accessing WebNow for the first time for information that can make using WebNow more efficient. View the procedure in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29676>

ImageNow Scanners:
-- Please do not scan documents during the upgrade. To do so means that you will have to rescan them after the upgrade is complete.
-- Document Imaging will maintain their regular pickup schedule to allow time to prepare documents for scanning once the system is available.
---- If you need immediate access to specific documents during the upgrade, we suggest you keep them at your location and submit them to us at the regular pickup time on Friday morning, August 21.

ACCESS AND NEW WORK/ENHANCEMENT FREEZE
-- Access freeze August 10 - 24: Requests for ImageNow/WebNow access submitted during this time will be processed after August 24.
-- New Work/Enhancements freeze now through August 24: Requests for new work or enhancements to existing documents submitted during this time will be processed after August 24.

STAY INFORMED
-- Find information about version 6.1.6 under the ImageNow and WebNow subcategory in My LINC at:
<http://maislinc.umich.edu/maislinc/lang-en/taxonomy/TAX_NodeDetails.asp?RootNodeID=-1&UserMode=0&Action=show&NodeID=308>

Watch for upgrade announcements on:
-- Wolverine Access <https://wolverineaccess.umich.edu/uPortal/render.userLayoutRootNode.uP>
-- The What else is happening? page on the Project InfoCenter <http://www.mais.umich.edu/project_infocenter/what_else_home.php>
-- Citrix (for ImageNow users)
-- The Document Management and Imaging page <http://www.mais.umich.edu/docimaging/upgrade_form.html>


FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "ImageNow/WebNow Users"
CC: MAIS Unit Liaisons
From: MAIS.Inform
Subject: Prepare for August 2009 ImageNow/WebNow v.6.1.6 Upgrade
Date: Thursday, August 06, 2009

Posted by cstefans at 03:28 PM

August 03, 2009

Ethnicity/Race Reporting Changes Coming Soon To Student Administration and Human Resource Data Sets

Modifications related to new federal race/ethnicity reporting requirements will be applied to M-Pathways Student Administration and Human Resource data sets on August 10, 2009.

ACTION ITEM
Please forward this e-mail to additional staff in your department who may need to know about these changes.

RACE/ETHNICITY MODIFICATIONS
Modifications will be made in response to the Higher Education Opportunity Act passed August 14, 2008, that requires all Postsecondary institutions to collect and report data on race and ethnicity in a substantially different manner than previously reported. Changes include:
-- Values in the Ethnic Group fields
-- New race/ethnicity reporting fields in several Student Administration data sets and their related BusinessObjects universes

TIMELINE
Changes will go into effect:
-- August 10, 2009, for Admissions Roster, Recruiting and Admissions and Student Records data sets.
-- August 14, 2009, for Financial Aid/Student Financials and the Human Resource data sets.
-- For all other impacted Student Administration and Human Resource data sets, the changes will be reflected the next time they are scheduled to be refreshed. View refresh schedules at:
http://www.mais.umich.edu/reporting/datasets_refresh.html#stu

RESOURCES
-- Details about upcoming changes to the data sets are on the MAIS website and in My LINC
-- Updated data dictionaries for the following data sets will be available on August 10:
Recruiting and Admissions, Student Records, Financial Aid/Student Financials and Admissions Snapshot.
Updates to other data dictionaries are not required.
-- Find information about the new IPEDS Race/Ethnicity data collection and reporting approach at:
<http://www.provost.umich.edu/reports/FAQ_Race_and_Ethnicity.pdf>
<http://www.provost.umich.edu/reports/RaceEthnicityDataCollection.pdf>


FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "M-Pathways Student Administration and Human Resource Data Set Users"
From: MAIS.Inform
Subject: Ethnicity/Race Reporting Changes Coming Soon To Student Administration and Human Resource Data Sets
Date: Monday, August 03, 2009

Posted by cstefans at 03:16 PM

July 22, 2009

BusinessObjects XI 3.1 Upgrade Coming August 17

Information to share and help prepare for the upgrade from BusinessObjects version XI Release 2 (XI R2) to version XI 3.1
-- Implementation is tentatively scheduled for August 17, 2009.
-- Access to version XI 3.1 will continue to be via Wolverine Access (https://wolverineaccess.umich.edu)

IMPORTANT DATES
-- July 28, close of business: No changes will be made to reports in the UM-Maintained Reports folder after this date.
-- After August 11, close of business:
---- No changes will be made to BusinessObjects universes.
---- Any changes to items in the User Shared folder will not be saved.
---- Any changes made to your Inbox or Favorites will not be saved.
---- Access requests can be submitted after this date but will not be processed until after the upgrade.
-- August 17, 8:00 a.m.: Version XI 3.1 is available.

WHAT YOU CAN DO TO PREPARE
Please review and delete old or unused Inbox and personal Favorites items by August 10. This will help to ensure that obsolete items are not migrated to the new system.

BUSINESSOBJECTS XI 3.1 BENEFITS
-- Both InfoView and WebI access continue to be supported.
-- Enhanced report formatting capabilities for InfoView users that allows you to format text, columns,
and layout. Visit My LINC (https://maislinc.umich.edu) closer to implementation for details on changes.

ADDITIONAL INFORMATION
Resources available on Monday, August 17:
-- Plan on registering now and attending the BOTV Live webinar on What's New in BusinessObjects XI 3.1
on August 17. Visit My LINC to register for the session at:
http://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=29675
-- Getting Started Guide on My LINC.

NEXT STEPS
-- Watch for upgrade announcements on Wolverine Access (https://wolverineaccess.umich.edu) and the What
else is happening? page on the Project InfoCenter (http://www.mais.umich.edu/project_infocenter/what_else_home.php)
as we get closer to implementation.
-- BusinessObjects-related web updates are currently in progress.

FOR QUESTIONS OR ASSISTANCE
Contact the Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "U-M Data Warehouse BusinessObjects Users and MAIS Unit Liaisons"
From: MAIS.Inform
Subject: BusinessObjects XI 3.1 Upgrade Coming August 17
Date: Wednesday, July 22, 2009 11:14 AM

Posted by cstefans at 11:18 AM

July 20, 2009

Student Records Data Warehouse Support Labs Available

The Registrar's Office is offering labs on August 10, 11, and 13 to provide support in using the M-Pathways Student Records and/or Third Week Count data sets and their related BusinessObjects universes (SA03, SA05). These Data Warehouse Support Labs are designed to assist individual users in creating and/or modifying their own queries, answer specific questions, and address concerns.

PREREQUISITES
To participate, users must have access to the Student Records and/or Third Week Count data sets, and also have a valid BusinessObjects ID and password. Users must also complete the associated eLearning courses listed below prior to attending the lab.

Student Records data set eLearning courses-
-- SRE003 Introduction to the Student Records Data Set:
<https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=25780&CallerURL=/maislinc/lang-en/taxonomy/TAX_Search.asp?UserMode=0&NodeID=0&SelectedNodeID=0&VSC=ItemName&VSO=A&SourceRef=-1&DispMode=normal&AdvType=0&SearchStr=sre003&See=Search>

-- SRE013 Modifying a UM-Maintained Student Records Data Set Report:
<https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=25781>

-- SRE023 Using the Academic Record, Enrollment, and Academic Degree Folders in the Student Records Data Set:
<https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=25903>

-- SRE033 Using Course, Class, Transfer Credit, Personal, Test, and Other Data in the Student Records Data Set:
<https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=25935>

Third Week Count data set eLearning course-
-- SRE004 Introduction to the Third Week Count Data Set:
<https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=1223&CallerURL=/maislinc/lang-en/taxonomy/TAX_Search.asp?UserMode=0&NodeID=0&SelectedNodeID=0&VSC=ItemName&VSO=A&SourceRef=-1&DispMode=normal&AdvType=0&SearchStr=sre004&See=Search>

LAB DATES and TIMES
Monday, August 10:
8:00 - 10:00 a.m.
10:00 a.m. - noon
12:30 - 2:30 p.m.

Tuesday, August 11:
8:00 - 10:00 a.m.
10:00 a.m. - noon
12:30 - 2:30 p.m.

Thursday, August 13:
8:00 - 10:00 a.m.
10:00 a.m. - noon
12:30 - 2:30 p.m.

REGISTRATION
To sign up for a lab, please e-mail Candace Adams at candya@umich.edu. Please indicate your preferred date and time, specific information about the things with which you need help, and if you need directions. When you come to the lab, please bring your data dictionaries with you.

All labs will be held in the Registrar's Office at 500 S. State Street (1210 LSA Bldg). Each lab session can accommodate up to two individuals. You can sign up for a lab up to three days before the lab session if space is still available. If you have additional questions, please call Candace Adams at (734) 647-3621.

To: "M-Pathways Student Records and Third Week Count Data Set Users"
From: MAIS.Inform
Subject: Student Records Data Warehouse Support Labs Available
Date: Monday, July 20, 2009


Posted by cstefans at 02:08 PM

Textbook Order Entry Deadline July 28, 2009

The deadline to enter Fall 2009 textbook information into the Wolverine Access Faculty Center or M-Pathways Textbook page is July 28, 2009. Entering textbook information by this date ensures orders will be processed at participating bookstores and textbooks will be available for students by the start of the Fall 2009 term. For important Fall 2009 textbook order entry guidelines, please refer to the Office of the Registrar's Fall 2009 Textbook calendar at <http://ro.umich.edu/calendar/fa09textbook.php>.

TEXTBOOK ENTRY DOCUMENTATION
-- For class instructors entering textbook information in the Faculty Center, click the Help link located on the Faculty Center pages or go to <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_textbooks.htm>.
-- For staff entering textbook information in M-Pathways, search for “textbooks” in My LINC at <https://maislinc.umich.edu>.

M-PATHWAYS REPORTS FOR STAFF
M-Pathways reports allow staff to view textbook information entered for selected classes or a list of classes with no textbook information. For more information, see the “Run Textbook Reports Step-by-Step Procedure” in My LINC at <https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28952>.

FOR ASSISTANCE OR QUESTIONS
Contact the Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk/>

To: "Fall 2009 Class Instructors and M-Pathways Users with the SR CLASS MAINTAINER and SR TEXTBOOK MAINTAINER Roles"
From: MAIS.Inform
Subject: Textbook Order Entry Deadline July 28, 2009
Date: Monday, July 20, 2009

Posted by cstefans at 10:34 AM

July 09, 2009

Financial Aid Disbursement Calendar for Aid Year 2010

The new “Financial Aid Disbursement Calendar for Aid Year 2010” is now available.
Select “2009-2010 Disbursement Calendar” from the bottom of the Financial Aid Forms and Instructions page on the MAIS website at:
<http://www.mais.umich.edu/student/faforms.html>

The calendar includes charts for each Disbursement Plan, with the anticipated financial aid disbursement dates for the 2009-2010 academic year. Each date represents the earliest date on which funds can be disbursed. As in the past, the calendar indicates exceptions to award entry deadlines and funds delivery dates.

AWARD ENTRY NOTES:
-- It is important to review the calendar for changes to award entry deadlines, particularly if you enter monthly stipends.
-- If you enter awards for a specific Disbursement ID AFTER the disbursement date has passed, funds will be disbursed on the next weekly cycle.
-- Students will be able to view their anticipated (pending) aid before the actual disbursements occur.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu

To: "M-Pathways Users Who Enter or Monitor Financial Aid Awards"
Subject: Financial Aid Disbursement Calendar for Aid Year 2010 Available
From: MAIS.Inform
Date: Thursday, July 09, 2009

Posted by cstefans at 11:22 AM

July 08, 2009

Tuition-Valued Awards Updated with Re-Budgeted Tuition Values

The Regents approved the actual tuition rates for the 2009-2010 cademic year at their June meeting. This enabled the following tasks to be completed in M-Pathways:

-- Financial aid budgets have been updated with the actual tuition rates. The tuition component of each student's financial aid budget is calculated based on full-time attendance.

-- Tuition-valued awards that were entered prior to June 22, 2009, or Aid Year 2010, have been updated based on the new rates. A tuition-valued award has its amount calculated automatically based on the value in the "Calc Flag" field. Tuition-valued awards entered on or after June 22, 2009, were calculated automatically with the updated tuition rates.

-- Awards entered after August 13, 2009, will not appear as aticipated (pending) aid on students' accounts. Please communicate accordingly with your students. Anticipated aid is aid that students would receive if disbursement rules are met, and is intended to pay charges on students' accounts.

-- The first posting to students' accounts for actual tuition charges for Fall 2009 for most students will begin on August 7, 2009. It will be calculated nightly thereafter based on student enrollment activity.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu
-- Web: <http://www.mais.umich.edu/online_help_desk>


To: "M-Pathways Users Who Enter or Monitor Financial Aid Awards"
Subject: Tuition-Valued Awards Updated with Re-Budgeted Tuition Values
From: MAIS.Inform
Date: Wednesday, July 08, 2009

Posted by cstefans at 03:14 PM

June 16, 2009

Updated Classroom Utilization Reports

To aid in room scheduling and usage evaluation, the following BusinessObjects reports have been updated:
-- SM01 Classroom Utilization by Dept or Dept Group for Term or Date Range
-- SM01 Classroom Utilization by Bldg for Term or Date Range

NOW, BOTH REPORTS:
-- Display all active rooms, regardless of utilization status, allowing you to better evaluate opportunities
for room use for the term or date range.
-- Can be run by Event Type (e.g, CRSE, CURR, NONC) to limit the results to a specific usage.
-- Contain a “Meetings” tab that lists details for classes/events occurring in each room (24 hours/7 days).

“AT-A-GLANCE” UTILIZATION DATA
Each report offers options to quickly view room utilization data for the specified term or date range:
-- The “Overall Utilization” charts in the Classroom Utilization by Dept or Dept Group reports show the seat or time utilization goal for the rooms and the variance from that goal.
-- The “High and Low” tab in the Classroom Utilization by Bldg report lists rooms by time utilization
percentage.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu
-- Web: http://www.mais.umich.edu/online_help_desk/

Check out the look and feel of the NEW Wolverine Access. Make it your default Gateway: http://wolverineaccess.umich.edu/uPortal/render.userLayoutRootNode.uP.

Keywords: Classroom Utilization

To: "Space Management BusinessObjects Users"
Subject: Updated Classroom Utilization Reports
From: MAIS.Inform
Date: Tuesday, June 16, 2009

Posted by cstefans at 03:12 PM

June 10, 2009

ePAF To Be Retired at End of June 2009

Over the last three months, most University units have adopted the use of the web-based eResearch Proposal Managment (eRPM) system for creating Proposal Approvals Forms, or PAFs, and subsequent routing for approvals. The time has come to retire the paper process for proposal approvals at the University of Michigan.

eRPM REQUIRED 7/1/2009

At the end of the day on June 30, 2009, the ePAF will no longer be available. From that time forward, new proposal approvals and routing will need to be completed in the eRPM system.

TIMELINE

1) The current ePAF option to create paper PAFs, will be retired at the end of the day on June 30. Access to the site will be eliminated by DRDA, as will access to that cache of old ePAFs.
2) All PAFs initiated on or after July 1, must be created in eRPM.
3) PAFs initiated in paper form before June 30, 2009 will be honored and processed by DRDA through the end of July.
4) No paper PAFs will be accepted by DRDA, effective Monday, August 3, 2009.

ELIMINATION OF DRDA DROP BOX

A related change will be the concurrent elimination of the DRDA Drop Box to upload final, completed Grants.gov packages to DRDA for submission.

The new eRPM PAF includes the capability of attaching thta final proposal or completing it within the system.

RESEARCH UNIT LIAISON & UNIT INVOLVEMENT IN DECISION

We have conferred with the Research Unit Liaisons on this timeline and they agree that the University is ready for this step. Many units already require eRPM use. Others are using the system, though its use has not been prescribed. Still others plan to retire use by July 1.

If you have general questions or comments about the transition, feel free to contact Cathy Handyside or me.

Jim Randolph

HELPFUL RESOURCES TO ASSIST WITH THE TRANSITION:
-- eRPM Training
<http://www.umich.edu/~eresinfo/erpm/training.html>
Job Aids we recommend that you print out to keep by your side when first starting to use the system:
-- PAF Creation/Completion
<http://www.umich.edu/~eresinfo/erpm/docs/Reference_Card_PropPrep.pdf>
-- Proposal Review Basics
<http://www.umich.edu/~eresinfo/erpm/docs/Reference%20Card_REV.pdf>

CONTACTS FOR QUESTIONS AND ASSISTANCE
For technical support (e.g., navigation, connectivity, and system
errors), contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 6
-- E-mail: maishelpdesk@umich.edu
For questions about Unit Business Policy/Requirements, contact your
Research Unit Liaison.

For sponsor-specific or submission questions, contact your
-- DRDA Project Representative.
-- DRDA Information line: (734) 764-5500

From: James Randolph
Sent: Wednesday, June 10, 2009 10:43 AM
To: eRPM Info; Research ULs; Research ULs Alt

Posted by wro at 12:20 PM

June 03, 2009

Teaching Evaluations for Spring 2009 Ready for Review

The following e-mail was sent to instructors with Spring 2009 classes:

We are preparing to administer Spring 2009 class evaluations, having successfully addressed system problems experienced at the end of Winter Term. Based on a careful assessment, we are confident that the online teaching evaluation system will support Spring 2009 class evaluations.

By June 9, 2009, department administrative staff must have all class evaluation orders and/or changes completed. You can review your evaluations before this deadline in the Wolverine Access Faculty Center.

If the Faculty Center does not list an evaluation for a class you are teaching, your department has not yet submitted its order. If you have questions about your class evaluation, please contact the administrator responsible for evaluation ordering in your department before June 9, 2009. Where department policy allows, primary instructors may add questions to their evaluation forms after department orders are entered, but those additions must also be made by June 9, 2009.

FOR ASSISTANCE OR QUESTIONS

Evaluation procedures are unchanged from previous terms. If you need further information on reviewing evaluations or adding questions, see the Faculty Center help page at
<https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm>.

For evaluation assistance, contact E&E:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

For M-Pathways assistance, contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu

cc. Order Evaluation System Users

Check out the look and feel of the NEW Wolverine Access. Make it your default gateway!
<http://wolverineaccess.umich.edu/uPortal/render.userLayoutRootNode.uP>

Keywords: Teaching Evaluations

To: Instructors with Spring Classes
From: Office of Evaluations and Examinations
Subject: Review Teaching Evaluations for Spring 2009 Classes Before June 9
Date: Wednesday, June 3, 2009

Posted by cstefans at 12:38 PM

Teaching Evaluations for Spring 2009 Ready for Review

The following e-mail was sent to instructors with Spring 2009 classes:

We are preparing to administer Spring 2009 class evaluations, having successfully addressed system problems experienced at the end of Winter Term. Based on a careful assessment, we are confident that the online teaching evaluation system will support Spring 2009 class evaluations.

By June 9, 2009, department administrative staff must have all class evaluation orders and/or changes completed. You can review your evaluations before this deadline in the Wolverine Access Faculty Center.

If the Faculty Center does not list an evaluation for a class you are teaching, your department has not yet submitted its order. If you have questions about your class evaluation, please contact the administrator responsible for evaluation ordering in your department before June 9, 2009. Where department policy allows, primary instructors may add questions to their evaluation forms after department orders are entered, but those additions must also be made by June 9, 2009.

FOR ASSISTANCE OR QUESTIONS

Evaluation procedures are unchanged from previous terms. If you need further information on reviewing evaluations or adding questions, see the Faculty Center help page at
<https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_teachingeval.htm>.

For evaluation assistance, contact E&E:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

For M-Pathways assistance, contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu

cc. Order Evaluation System Users

Check out the look and feel of the NEW Wolverine Access. Make it your default gateway!
<http://wolverineaccess.umich.edu/uPortal/render.userLayoutRootNode.uP>

Keywords: Teaching Evaluations

To: Instructors with Spring Classes
From: Office of Evaluations and Examinations
Subject: Review Teaching Evaluations for Spring 2009 Classes Before June 9
Date: Wednesday, June 3, 2009

Posted by cstefans at 12:38 PM

May 29, 2009

Retrieve Supervisor ID Data with New M-Pathways Functionality

The data/report used to upload an employee's supervisor is now available on the Supervisor ID Data Selection page in M-Pathways. The BusinessObjects report previously used to retrieve Supervisor ID data is no longer available.

The new Supervisor ID Data Selection page:
-- Allows retrieval of real-time data that can be used by the Supervisor ID upload process
-- Can be found through the same navigation as the Supervisor ID upload process:
Menu > Workforce Administration > Collective Processes >Supervisor ID Data Selection
-- Please note, as part of this enhancement, the Employee Supervisor Upload page name has been changed to Supervisor ID Upload.

RESOURCES
Uploading Employee Supervisor Information Reference Document: <http://maislinc.umich.edu/mais/pdf/HR_UAW_supvID_RD.pdf>

FOR QUESTIONS OR ASSISTANCE
Contact the Help Desk:
-- Phone: 734-936-7000, 5
-- E-mail: maishelpdesk@umich.edu

Keyword: Supervisor ID

From: MAIS.Inform
Sent: Friday, May 29, 2009
To: "M-Pathways HR Total Appointment View User"
Subject: Retrieve Supervisor ID Data with New M-Pathways Functionality

Posted by cstefans at 09:14 AM

May 27, 2009

BusinessObjects Web Intelligence (WebI) Upgrade Postponed

The BusinessObjects upgrade tentatively scheduled for June 1, 2009, is postponed until later this summer. The decision to delay was made in response to performance issues identified during system testing. We have received fixes for these issues but want to ensure that adequate time is available for testing before proceeding with the upgrade.

WHAT YOU NEED TO KNOW
-- The June 1, BOTV episode, “What’s new in XI R3,” is cancelled and will be rescheduled closer to the new implementation date. You will receive a cancellation notice soon if you registered for this session.
-- The freeze on BusinessObjects access requests has been lifted until further notice.

We’ll notify you soon after a new implementation date is selected. Thank you for your patience.

FOR QUESTIONS
Contact the MAIS Help Desk
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

Keywords: BusinessObjects Upgrade

To: U-M Data Warehouse BusinessObjects Users and MAIS Unit Liaisons
From: MAIS.Inform
Date: May 27, 2009
Subject: BusinessObjects Web Intelligence (WebI) Upgrade Postponed

Posted by wro at 10:25 AM

May 19, 2009

Order Teaching Evaluations for Spring, Spring/Summer, and Summer 2009

Department administrative staff should now complete their orders for Spring, Spring/Summer, and Summer 2009 teaching evaluations in the M-Pathways system.

After completing your orders, please let your instructors know that their evaluations are ready for review in the Faculty Center of Wolverine Access. Also, where department policy allows, primary instructors may add questions to their evaluation forms after department orders are complete, but all additions must be made by the Key Dates outlined below. Instructors with questions about their evaluations should contact their departments immediately.

If any of the core forms (or templates) used by your department need to be revised for these terms, you should ask Evaluations and Exams (E&E) to make the revisions before you assign the templates. You may contact Anna Shih or Jim Kulik by phone at 734-764-3497 or by e-mail at EandE@umich.edu.

KEY DATES
-- June 9, 2009: Last day changes are allowed to Spring 2009 TQ evaluation orders.
-- August 4, 2009: Last day changes are allowed to Spring/Summer 2009 TQ evaluation orders.
-- August 4, 2009: Last day changes are allowed to Summer 2009 TQ evaluation orders.

FOR ASSISTANCE OR QUESTIONS
Ordering procedures are unchanged from previous terms. If you need further information
on ordering procedures, search on “Teaching Evaluations” in My LINC at <https://maislinc.umich.edu>.

For evaluation assistance, contact E&E:
-- Phone: 734-764-3497
-- E-mail: EandE@umich.edu

For M-Pathways assistance, contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu

From: Office of Evaluations and Examinations
Sent: Tuesday, May 19, 2009
To: "M-Pathways Users with the SR Evaluation Order Role"
Cc: Select Student Administration Unit Liaisons

Posted by cstefans at 09:44 AM

May 18, 2009

Teaching Evaluations Data and Shared Reports Added to Student Records Data Set

To facilitate department specific reporting needs, teaching evaluation data has been added to the Student Records data set and the associated SA03 BusinessObjects universe in the U-M Data Warehouse.

SHARED REPORTS:
Group reports of class medians are now available to those with access to the BusinessObjects SA03 universe. The reports include median results for every question, instructor, and class and are available in Public Folders > User-Shared > Office of Evaluations and Examinations.
-- Eval Summary by Department Code
-- Eval Summary by Median Group
-- Eval Summary by Subject

DATA INCLUDED:
-- New teaching evaluation tables are located in BusinessObjects in Stand Alone Folders > Class > Evaluations. Refer to the updated Student Records Data Dictionary at http://www.mais.umich.edu/reporting/studentdatasets.html#sr.
-- Evaluation data collected via the online teaching evaluation system beginning with the Fall 2008 term.
-- Summary statistical data, including medians and quartiles, for each class, instructor, and question. Individual rating and comment data is not included.

DOCUMENTATION RESOURCES:
The following documents are available on My LINC at https://maislinc.umich.edu.
-- Student Records Data Set in the Data Warehouse - Quick Reference includes a summary of the Student Records data set.
-- BusinessObjects InfoView and WebI Resources – Web Page includes links to important training resources for BusinessObjects users.

DATA SET ACCESS
If you do not have, but would like access to the Student Records data set, see ‘How to Request Access’ on the MAIS System Access page at http://www.mais.umich.edu/access/index.html.

FOR ASSISTANCE OR QUESTIONS
For data-related questions, contact the Office of Evaluations and Examinations:
-- Phone: 734-764-3497
-- E-mail: eande@umich.edu

For system-related questions contact the MAIS Help Desk:
-- Phone: 734-937-7000, option 7
-- E-mail: maishelpdesk@umich.edu

cc. Student Administration Unit Liaisons

From: MAIS.Inform
Sent: May 18, 2009
To: "M-Pathways Users with the SR EVALUATION ORDER USER and SR EVALUATION REPORT USER Roles and M-Pathways Student Records Data Set Users"

Posted by wro at 11:02 AM

2010 Budgeting and 2008 Disbursement Information

BUDGETING FOR AID YEAR 2010:
Budgeting is complete for continuing students for Fall 2009 and Winter 2010. Departments can begin entering their tuition-valued awards. A tuition-valued award has its amount calculated automatically by M Pathways based on the budgeted tuition/fee charges selected in the "Calc Flag" field. It is important to note the following about the amount of a tuition-valued award:
-- It assumes full-time attendance.
-- It is an ESTIMATED value until the Regents approve rates for tuition and fees in June 2009.

When the approved rates are budgeted in M-Pathways, OFA will update the amounts of previously entered tuition-valued awards to reflect the approved rates.

BATCH DISBURSEMENT COMPLETED FOR AID YEAR 2008:
The weekly batch disbursement process that applies financial aid to student accounts and distributes refunds via payroll will no longer include awards for Fall 2007 through Summer 2008. You may still enter or submit awards for those terms, but you will need to request a manual override for each award that needs to be disbursed.

If applicable, a refund will be distributed to the student in the next weekly payroll cycle after the disbursement override is completed. To request a disbursement override, please e-mail OFA at sfps@umich.edu and include:
-- "DISBURSEMENT OVERRIDE" in the subject line
-- Student's name and UMID
-- Financial Aid Item Type number and description
-- Aid year and term of the award
-- Reason for disbursement override (e.g., batch disbursement ended)

FOR ASSISTANCE OR QUESTIONS
Contact OFA at 763-4303 or send e-mail to sfps@umich.edu.

From: Office of Financial Aid [mais.inform@umich.edu]
Sent: May 18, 2009
To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards"
Subject: 2010 Budgeting and 2008 Disbursement Information
Keywords: Financial Aid, 2010 Budgeting, 2008 Disbursement

Posted by wro at 08:35 AM

May 15, 2009

Enhancements to Student Records Data Set

Enhancements were recently made to the Student Records data set and the associated BusinessObjects universe (SA03) in the U-M Data Warehouse. These enhancements include:

1) CRS_TOPIC_DESCRLONG field added to CRSE_TOPIC table
Schools/colleges that use the optional class Long Description (DESCRLONG) field in M-Pathways can now use the field to facilitate school/college specific reporting (i.e., LSA class sub-titles.)

2) SCHED_PRINT_INSTR field added to CLASS_INSTR table
This field can be used to indicate whether the class instructor(s) name appears in the schedule of classes.

3) DEPT_GRP and CAMPUS_EVENT_NBR fields added to CLASS_TBL table
The following fields allow for more detailed space management reporting.
-- DEPT_GRP
-- DEPT_GRP_DESCR
-- DEPT_GRP_VP_AREA
-- DEPT_GRP_VP_AREA_DESCR
-- DEPT_GRP_CAMPUS
-- DEPT_GRP_CAMPUS_DESCR
-- CAMPUS_EVENT_NBR

4) New fields added to the CLASS_TBL table
The following fields allow for detailed reporting on combined sections when working with space management and teaching evaluation data.
-- CLASS_HOME_IND_CD
-- CLASS_DESCR254
-- TOTAL_ENRL_CAP
-- TOTAL_ENRL_TOT
-- TOTAL_WAIT_CAP
-- TOTAL_WAIT_TOT
-- OVERALL_ENRL_STAT

DATA DICTIONARY
The updated Student Records Data Dictionary is available on the MAIS Web site at: <http://www.mais.umich.edu/reporting/studentdatasets.html>.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

cc. Student Administration Unit Liaisons

From: MAIS.Inform [mailto:mais.inform@umich.edu]
Sent: Friday, May 15, 2009
To: "M-Pathways Student Records Data Set Users"
Subject: Enhancements to Student Records Data Set
Key words: Student Records Data Set

Posted by cstefans at 09:29 AM

BusinessObjects Web Intelligence Upgrade Coming June 2009

We wanted to let you know that work is underway to upgrade the current version of BusinessObjects. Implementation is tentatively scheduled for June 1, 2009.

WHAT’S NEW?
This new version retains all the functionality of the current version, delivers new report formatting functionality for InfoView users, and supports use of Safari and Firefox browsers for Macintosh users.

WHAT YOU NEED TO KNOW
-- No outage during normal hours of operation for BusinessObjects is expected.
-- There will be a freeze on BusinessObjects access requests beginning Wednesday, May 27, through Friday, May 29. Users can still submit requests through OARS but those requests will not be processed until the upgrade is complete.
-- Any changes you make to reports in your Favorites after 12:01 a.m., Thursday, May 28, will not be carried forward to the new environment.
-- Default user preferences will be set for all users as of Monday, June 1. Any custom preferences you have set (such as the number of reports to display per screen) will likely need to be reapplied.
-- After June 1, please review any reports you run which are not UM-Maintained Reports to make sure they return the expected results.

NEXT STEPS
-- Plan to join us on June 1, 2:00 – 2:45 p.m., for a new BOTV episode on What’s New in XI R3. Register now on My LINC. For those who are unable to attend, a recording of the episode will be available later that day for viewing at your convenience.
-- Watch for e-mail, Wolverine Access and MAIS Project InfoCenter announcements with additional information about available training and support materials beginning in June.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

Keyword: BusinessObjects Upgrade

To: U-M Data Warehouse BusinessObjects Users and MAIS Unit Liaisons
From: MAIS.Inform
Date: May 15, 2009
Subject: BusinessObjects Web Intelligence (WebI) Upgrade Coming June 2009

Posted by wro at 09:12 AM

May 13, 2009

New Archive Impacts on Reported and Payable Time

Effective May 16, 2009, Reported and Payable Time will be archived in M-Pathways after 7 months instead of 13 months. This is designed to improve the performance of the Time Administration process.

The Timesheet web page may be used to view Reported Time for 7 months. It continues to be used to enter Normal Prior Period Adjustments for up to 6 prior months.

NEW HEODS QUERIES
Four new queries in HEODS are now available to review Reported and Payable Time from July 1, 2001 through the present:
-- Reported Time by Employee ID: ODS_MTL_RPTD_TIME_EMPL_ARC
-- Reported Time by Static Group: ODS_MTL_RPTD_TIME_GROUP_ARC
-- Payable Time by Employee ID: ODS_MTL_PAYABLE_TIME_EMPL_ARC
-- Payable Time by Static Group: ODS_MTL_PAYABLE_TIME_GROUP_ARC

Note: The queries by Employee ID run much faster than the queries by Static Group.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu

To: Electronic Timekeepers and Time Approvers
From: MAIS.inform
Date: May 13, 2009
Subject: New Archive Impacts on Reported and Payable Time


Posted by wro at 12:13 PM

May 05, 2009

Free e-Waste Recycling May 9

Drive-through and drop off old or unused electronics from 9:00 a.m.-2:00 p.m. at Pioneer High School (Main St. Entrance), 601 W. Stadium Blvd., Ann Arbor. Ann Arbor Public Schools and the Climate Savers Computing Initiative @ the University of Michigan (CSCI @ U-M), and other local partners are sponsoring a series of e-Waste Recycling Events in Ann Arbor, Dearborn and Flint.

Accepted materials include:

  • computer systems

  • monitors

  • telephones/cell phones

  • televisions

  • VCRs

  • stereos

  • cords/wires


See a complete list of materials.

Recycling responsibly is the right thing to do

  • All e-waste will be destroyed and 100% recycled in the United States in an environmentally sound manner by an Environmental Protection Agency-certified company.

  • Security precautions are made throughout the recycling process to ensure all data is destroyed.

It's open to the general public

  • Tell your friends and neighbors in southeast Michigan. Dearborn and Flint are also hosting events.

  • Small businesses and non-profits with large quantities of equipment are invited to participate on May 7-8. Locations and times vary.

  • All U-M-owned equipment must be disposed of through Property Disposition; items that cannot be resold by Property Disposition are responsibly recycled in accordance with state and federal regulations through Occupational Safety & Environmental Health at U-M.


Save our land and water systems and responsibly recycle your e-waste
  • Protect the environment -- Keep hazardous electronic equipment out of landfills

  • Conserve natural resources -- Materials in your electronics are highly reusable

Posted by cstefans at 02:35 PM

May 01, 2009

Take another look at eReconciliation and the RTF Toolkit!

M-Pathways eReconciliation now includes links to Payroll, Benefits, and Student Financials transaction detail!

Fully reconcile your Statements of Activity online by using eReconciliation to:
-- View transaction detail for all journals (e.g., Payroll, Vouchers).
-- Mark transactions as reconciled at the summary or detailed level.
-- Annotate transactions to provide unit information.
-- Obtain reports displaying reconciled/annotated transaction data.

5,782 payroll, benefit, and student financials transactions were marked as reconciled in the first week this detail was available. To date, your colleagues have reconciled over 287,000 lines on their SOAs using eReconciliation.

INDIVIDUALIZED DEMOS AVAILABLE
MAIS Financial BSAs and Financial Operations will work with you to determine how to use eReconciliation, RTF Toolkit options (http://www.mais.umich.edu/fin/rtf_toolkit.html), and other University reporting options to your benefit.

Join your colleagues in learning about eReconciliation and more! Contact mais.fin.contact@umich.edu to arrange your free, individualized consultation.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 3
-- E-mail: maishelpdesk@umich.edu

For additional information about the Real-Time Financials project, visit the RTF pages on the MAIS Web site at http://www.mais.umich.edu/fin/rtf.html.

To view this message in HTML format, visit http://www.mais.umich.edu/project_infocenter/what_else_home.php.

To: Department Managers, Project Administrators, and Statement of Activity Reconcilers
From: MAIS.Inform
Date: May, 1, 2009
Subject: Take another look at eReconciliation and the RTF Toolkit!

Posted by cstefans at 09:57 AM

April 30, 2009

Swine Flu Preparedness

Plans are in place to keep essential University of Michigan central IT systems and services operating as normal in the event the swine flu outbreak expands to U-M campuses. Visit the U-M’s Swine Flu Preparedness page often for general information and updates.

Posted by cstefans at 09:37 AM

April 20, 2009

Visit the New Wolverine Access Gateway!

Log in to the systems you usually use by navigating to familiar links. Explore the look and feel. Use it every day or just stop in for a visit.

New Wolverine Access Gateway

Posted by nge at 10:49 AM

April 17, 2009

New eReconciliation Transaction Detail Data Now Available

Complete your monthly Statement of Activity (SOA) reconciliation online using new comprehensive transaction detail. Access new and updated documentation and two new eReconciliation reports in My LINC.

The original e-mail is a follows:

From: MAIS.Inform
Sent: Friday, April 17, 2009 11:58 AM
To: "M-Pathways eReconciliation Users"
Subject: New: eReconciliation Detail for Payroll, Student Financials, and Imaged Journals

M-Pathways eReconciliation now offers comprehensive transaction detail to fully reconcile your Statements of Activity (SOA) online!

TRANSACTION DETAIL:
From the SOA Detail page, click the following links:
-- Expense link for a PY journal - opens the Payroll/Benefit Detail page to display Name, EmplID, ShortCode and other transaction data similar to the Gross Pay Register reports.
-- Expense link for an SFN journal - opens the Student Financials Detail page to display Name, EmplID, Item ID, and other transaction data for the SFN journals similar to the SOA Aid Disbursement Detail report.
-- Journal ID link for JU or 000 journals - opens the journal Header page.
From there, click the Imaged Document link to access available imaged documentation for that journal.

eRECONCILIATION REPORTS:
Two new detail reports have been added to the set of eRecon reports:
-- eRecon Payroll Detail
-- eRecon Student Financials Detail

RESOURCES:

New and updated eReconciliation documentation
is available in My LINC.

For information about eReconciliation and other Real-Time Financials (RTF) toolkit options, see the
RTF pages on the MAIS web site.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 3
-- E-mail: maishelpdesk@umich.edu

Want to reference this message again? Find it in the NEW MAIS Project InfoCenter.

Posted by wro at 12:57 PM

April 09, 2009

Financial Aid Disbursement Deadlines

Award entry deadlines for the Spring and Summer 2009 terms are approaching. Find forms, completion instructions, policy information and aid calendars on the 'Financial Aid Forms & Instructions' page on the MAIS web site.

The original e-mail is as follows:

From: Office of Financial Aid
Sent: Thursday, April 9, 2009
To: "M-Pathways Users Who Enter and Monitor Financial Aid Awards
Subject: Spring-Summer Disbursement - Important Information

FIRST SPRING-SUMMER 2009 DISBURSEMENTS
Award entry deadlines for the first disbursements of Disbursement Plans 01 “Term” and 03 “Monthly Special” are the end of business on:
-- Wednesday, April 29, for delivery of Spring and Spring/Summer funds to students on Monday, May 4
-- Wednesday, June 24, for delivery of Summer funds to students on Monday, June 29

MONTHLY STIPEND DISBURSEMENT - SPRING-SUMMER 2009
For Disbursement Plans 02 and 03, enter awards by:
-- Wednesday, May 6, for funds delivery on Monday, May 11
-- Wednesday, June 3, for funds delivery on Monday, June 8
-- Tuesday, June 30, for funds delivery on Monday, July 6
-- Wednesday, August 5, for funds delivery on Monday, August 10

DISBURSEMENT OVERRIDES
A disbursement override is required when an awarding office decides a student does not need to meet a disbursement rule for a Financial Aid Item Type. The override requests are due to OFA between:
-- Thursday, April 23, and noon on Tuesday, April 28, for delivery of Spring and Spring/Summer funds on Monday, May 4
-- Thursday, June 18, and noon on Tuesday, June 23, for delivery of Summer funds on Monday, June 29

SPECIAL HANDLING REQUESTS - BEGINNING OF 2009 TERMS
Special Handling Requests must be received at the University Payroll Office no later than 5:00 p.m. on:
-- Wednesday, April 22, for Spring and Spring/Summer
-- Wednesday, June 17, for Summer

IMPACT OF SPRING/SUMMER ENROLLMENT ON DISBURSEMENT RULES:
On April 9, Financial Aid Item Types (FAITs) that require full-time enrollment for disbursement have their required credit hours reduced automatically for Spring- Summer 2009 disbursement. M-Pathways divides the minimum credit hours by two, and rounds down as needed (e.g., 9 hours revised to 4 hours).

As a result of this rule change you should:
-- Cancel Fall/Winter 2009 awards that were not disbursed because the students did not meet the Fall/Winter enrollment requirements. These awards must be cancelled by Wednesday, April 15, to prevent disbursement of these awards to students who will meet the lowered Spring/Summer credit hour requirements.

NOTE: Contact OFA by Friday, April 24, if you want to retain the Fall/Winter credit hour requirements for your Spring-Summer 2009 awards.

FINANCIAL AID FORMS AND INSTRUCTIONS:
To access resources related to these reminders, visit the MAIS web site.

FOR ASSISTANCE OR QUESTIONS
Contact OFA at sfps@umich.edu.

Posted by wro at 01:05 PM

April 02, 2009

New Negative Service Indicator in M-Pathways

A "Final High School Transcript Requested" service indicator is now available. The indicator affects a small subset of currently enrolled students and impacts their ability to enroll in classes. Additional information is available in the Student Center on Wolverine Access and in My LINC.

The original message is as follows:

From: Office of Undergraduate Admissions
Sent: Thursday, April 02, 2009 8:43 AM
To: "Select Staff and M-Pathways Users with the FA Award Entry User and FA Award View User Roles"
Subject: New Negative Service Indicator

A new negative Service Indicator called "Final High School Transcript Requested" has been added to M-Pathways. Please share this information with other affected staff in your unit.

IMPACT TO STUDENTS
This Service Indicator only impacts a small number of currently enrolled students. These students have been notified directly by the Office of Undergraduate Admissions. Students with this negative Service Indicator will not be able to enroll for classes, but may add and drop classes.

INFORMATION FOR OFFICES AND SCHOOL/COLLEGES
-- As with all student holds, information about the impact and instructions for releasing the hold is available in the Student Center through Wolverine Access.
-- Staff can view these same details on a number of M-Pathways pages.
-- Students who request assistance should be directed to the appropriate office based on the specific holds listed in the Student Center.

RESOURCE
An updated Service Indicators Quick Reference Sheet is available on My LINC

QUESTIONS ABOUT THIS NEW SERVICE INDICATOR?
Staff and students: Contact the Office of Undergraduate Admissions at (734) 764-7433
Students: Visit

cc: Select Student Administration Unit Liaisons

Want to reference this message again? Find it in the NEW MAIS Project InfoCenter.

Posted by wro at 08:58 AM

March 25, 2009

Predefined Reports Directory Now Located in M-Reports

Let your unit know the MAIS Predefined Reports directory has moved and improved!

Contents of Predefined Reports Directory were migrated to the new Report Library on March 26. The Report Library is available on the M-Reports website. (Wolverine Access > University Business > Reporting > M-Reports > Report Library). M-Reports is accessible to anyone with an MToken.

The Report Library includes descriptions of over 700 reports. You’ll see hyperlinks to BusinessObjects reports for the reports to which you have access. To access a hyperlinked report, click on the title. To request access to a data set for a report, click any Details hyperlink and use the Request Access link to access OARS, the Online Access Request system.

The Predefined Reports Directory will retire on May 1. Until then, it is still viewable in Lotus Notes, but will no longer be updated.

Posted by hengeshl at 02:29 PM

March 18, 2009

Friend ID Process Change

New & Prospective Student Business on Wolverine Access now requires the use of a uniqname rather than a Friend ID to access information beginning March 18.

The original message is as follows:

From: MAIS.Inform
Sent: Wednesday, March 18, 2009 10:03 AM
To: "Staff Who Can View and Update the Friend Account Profile"
Subject: Change to Friend ID Process as of MARCH 18, 2009

Effective today, changes have been made to the Friend account process that tighten security around the use of a Friend account ID. The newly enhanced process strictly limits the use of the Friend account ID to access the New and Prospective Student Business on Wolverine Access.

IMPACTS OF NEW PROCESS
First time, newly matriculated students have a one-day grace period to allow them to create a Campus ID (uniqname). After the grace period, these students are required to use their uniqname to access New and Prospective Student Business.
Current students and staff must use their existing uniqname to access New and Prospective Student Business.

This enhanced security may result in questions from applicants who cannot access New and Prospective Student Business using a Friend account ID. To help you assist them, there are new fields on the M-Pathways Friend Account Profile page. A procedure (see link below) has been updated to provide guidelines and more details.

NEW FIELDS ON FRIEND ACCOUNT PROFILE PAGE
-- The top of the page now includes the applicant's name, EmplID, and Campus ID/uniqname (if they have already created a Campus ID).
-- New fields have been added to the Friend Account section (lower half of the
page) that will help you determine if the student is eligible to use a Friend account or is eligible to create and use a Campus ID.
-- Earliest Term Activation and Most Recent Matriculation Date fields
-- All Wolverine Access Self-Service role(s) assigned to the applicant

UPDATED DOCUMENT
The 'View/Update a Student's Friend Account Profile Step-By-Step' procedure now
includes:
-- Details about the new Friend account process
-- Examples to help you interpret the new fields
-- Updated procedure to use the Friend Account Profile page

View the document at:

Want to reference this message again? Find it in the
NEW MAIS Project InfoCenter.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- Email: maishelpdesk@umich.edu

cc: Student Administration Unit Liaisons

Posted by wro at 09:55 AM

March 12, 2009

Student Administration Update, Issue #64

The latest SA Update is on My LINC. It contains information about an enhancement to the Student FA Package Reports, and reminders about early registration, grade roster access, and resources for helping students and faculty.

The original message is as follows:

From: MAIS.Inform
Sent: March 12, 2009
To: "All M-Pathways Student Administration Users"
Subject: SA Update, Issue #64, March 2009

The latest SA Update is on My LINC, and it contains information about:
1. Enhancement for Importing EmplIDs into Student FA Package Reports
2. Heavy System Usage During Early Registration
3. It’s Time to Check Grade Roster Access
4. Assisting Students? View Training Materials in Student Business Help Pages
5. Assisting Faculty? View Training Materials in Faculty Business Help Pages

View the SA Update:
https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28985
All SA Updates are on My LINC at https://maislinc.umich.edu. Type “SA Update” in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu

cc. Student Administration Unit Liaisons

Posted by cstefans at 10:25 AM

Human Resource Management System Update, Issue #39

The latest HRMS Update is now available on My LINC. It contains information about uploading Supervisors IDs and enhancements to Manager Desktop.

The original message is as follows:

From: MAIS.Inform
Sent: Thursday, March 12, 2009
To: All M-Pathways HRMS Users
Subject: HRMS Update, Issue #39

The latest HRMS Update is on My LINC, and it contains information about:
1. Reminder: Delete Unchanged Spreadsheet Rows When Uploading Supervisor IDs
2. Enhancements to Manager Desktop
3. Leaving Your Desk? Remember to Secure Your Computer!

View the HRMS Update.

All HRMS Updates are on My LINC. Type "HRMS Update" in the Search box and click GO.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 5
-- E-mail: maishelpdesk@umich.edu

Posted by wro at 09:25 AM

March 11, 2009

Student Records Updates Event Scheduling Pages

New M-Pathways pages and Event Types are available. Learn more with informative support materials and step-by-step procedures.

The original message is as follows:

From: MAIS.Inform
Sent: Wednesday, March 11, 2009
To: "M-Pathways Users with the CC Events Update User and CC Events View User Roles"
Subject: Updates to M-Pathways Event Scheduling Pages

Updates to the M-Pathways Event Management Pages were successfully implemented this
morning. A summary of the changes and the impact to users is summarized below.

COE and RO USERS
College of Engineering (COE) and Registrar's Office (RO) users can begin entering
non-class event information held in classrooms as discussed in the specific implementation
meetings held with those departments.

INTERNATIONAL CENTER USERS
International Center users should begin using the new Event Types described below.
No other action is required.

NEW EVENT TYPES
The term-based event types are no longer valid. To better categorize data for space
management analysis, there are now three valid Event Types. Please use the appropriate
Event Type when scheduling, searching, or reporting on events.
-- CRSE, Course (for official classes scheduled through curriculum pages only)
-- CURR, Curricular Related Events (for non-class events directly related to a specific class)
-- NONC, Non-Curricular Related Events (for non-class events not directly related
to a specific class)

TWO NEW M-PATHWAYS PAGES
These two new pages will make event entry and facility viewing easier:
-- Meeting Data Entry: This page simplifies the entry required for a non-class event
with one meeting.
-- View Facility Schedule: This page allows you to view a facility's schedule in
a weekly calendar format.

DOCUMENTATION
Important information and step-by-step procedures are available on My LINC. For a
summary and M-Pathways navigation, view the Event Scheduling Documentation - Support
Material: <https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28395>

FOR ASSISTANCE OR QUESTIONS
Please contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu

Posted by cstefans at 10:49 AM

March 05, 2009

Support Labs Available for Curriculum Users

SR Class Maintainers can register now for Curriculum Support Labs offered March 16-18. See the schedule and registration details.

The original message is as follows:

From: MAIS.Inform
Send: Thursday, March 5, 2009
To: "M-Pathways Users with the SR Class Maintainer Role"
Subject: March Curriculum Support Labs Available

The next curriculum labs will be offered March 16-18, 2009. To participate, users must have the M-Pathways SR CLASS MAINTAINER role.

The Registrar's Office offers these curriculum labs three times a year to assist individual users in creating and maintaining classes, to answer specific questions, to address concerns, or to refresh one's skills. The labs focus on curriculum tasks performed during the year, such as: Reserve Capacities, Associations, Class Set-up, and Independent Study sections.

CURRICULUM LABS SCHEDULE

Monday, March 16, 2009:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

Tuesday, March 17, 2009:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
--1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

Wednesday, March 18, 2009:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

TO SIGN UP FOR A LAB
Please e-mail Sara Wagner (slwagner@umich.edu) and indicate your preferred date and time. To help us make the best use of time during your lab session, please include your specific curriculum questions, concerns, or topics in your request.

Notes:
-- Each lab session can accommodate up to two individuals.
-- All labs will be held at the Registrar's Office (1210 LSA, 500 S. State Street) in Room 1216.
-- You can sign up for a lab up to three days before the lab session if space is still available.

FOR ASSISTANCE OR QUESTIONS
Please contact Sara Wagner.
-- E-mail: slwagner@umich.edu
-- Phone: 734-936-9783
From: MAIS.Inform [mais.inform@umich.edu]
Send: Thursday, March 5, 2009
To: M-Pathways Users with the SR Class Maintainer Role
Subject: March Curriculum Support Labs Available

The next curriculum labs will be offered March 16-18, 2009. To participate, users must have the M-Pathways SR CLASS MAINTAINER role.

The Registrar's Office offers these curriculum labs three times a year to assist individual users in creating and maintaining classes, to answer specific questions, to address concerns, or to refresh one's skills. The labs focus on curriculum tasks performed during the year, such as: Reserve Capacities, Associations, Class Set-up, and Independent Study sections.

CURRICULUM LABS SCHEDULE

Monday, March 16, 2009:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

Tuesday, March 17, 2009:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
--1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

Wednesday, March 18, 2009:
-- 9:00 - 10:30 a.m.
-- 10:30 a.m. - noon
-- 1:00 - 2:30 p.m.
-- 2:30 - 4:00 p.m.

TO SIGN UP FOR A LAB
Please e-mail Sara Wagner (slwagner@umich.edu) and indicate your preferred date and time. To help us make the best use of time during your lab session, please include your specific curriculum questions, concerns, or topics in your request.

Notes:
-- Each lab session can accommodate up to two individuals.
-- All labs will be held at the Registrar's Office (1210 LSA, 500 S. State Street) in Room 1216.
-- You can sign up for a lab up to three days before the lab session if space is still available.

FOR ASSISTANCE OR QUESTIONS
Please contact Sara Wagner.
-- E-mail: slwagner@umich.edu
-- Phone: 734-936-9783

Want to reference this message again? Find it in the NEW MAIS Project InfoCenter: http://www.mais.umich.edu/project_infocenter/what_else_home.php.

cc. Select Student Administration Unit Liaisons
SRC RO CURRIC ADMINISTRATOR

cc. Select Student Administration Unit Liaisons
SRC RO CURRIC ADMINISTRATOR

Posted by cstefans at 04:06 PM

March 03, 2009

Prospect Data eLearning Course Available for Recruiting and Admissions Users

M-Pathways Recruiting and Admissions users who manage Prospect Data can sign up for a new eLearning course in My LINC.

The original message is as follows:

From: MAIS.Inform
Sent: Tuesday, March 03, 2009
To: "M-Pathways Recruiting and Admissions Users Who Manage Prospect Data"
Subject: New Prospect Data eLearning Course Available

The new eLearning course, RAE210 - Introduction to Prospect Data, available in My
LINC covers:
-- Entering and updating prospect records
-- Sending communications
-- Running reports

This course is not required however it provides an opportunity to refresh your skills
around working with prospect data and learning how to use M-Pathways to retrieve
data about prospects.

Register for RAE210 - Introduction to Prospect Data at:
<https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28892>.

Want to reference this message again? Find it in the NEW MAIS Project InfoCenter:
http://www.mais.umich.edu/project_infocenter/what_else_home.php.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 2
-- Email: maishelpdesk@umich.edu

This message has been sent to M-Pathways users with one or more of the following roles:
-- RA RECRUITING USER
-- RA ADMISSIONS USER
-- RA ADMISS CENTRAL OFFICE USER

cc. Student Administration Unit Liaisons


Posted by cstefans at 02:34 PM

March 02, 2009

Textbook Order Entry Deadline, Successes, and Improvements

Fall 2009 instructors and M-Pathways users with select textbook roles can begin entering Fall 2009 information. An update went out today.

The original e-mail is as follows:

From: MAIS.Inform
Sent: Monday, March 02, 2009
To: "Fall 2009 Class Instructors and M-Pathways Users with the SR CLASS MAINTAINER and SR TEXTBOOK MAINTAINER Roles"
Subject: Textbook Order Entry Timeline and System Updates

It's time to begin entering Fall 2009 textbook information into the Wolverine Access Faculty Center or M-Pathways Textbooks pages. For important Fall 2009 textbook order entry guidelines, please refer to the Office of the Registrar's Fall 2009 Textbook calendar at <http://www.umich.edu/~regoff/calendar/>.

WINTER 2009 SUCCESSES
The new textbook system has been adopted by faculty and students alike. For Winter 2009:
-- Approximately 3,000 textbooks were entered.
-- 62% of classes with enrollment greater than 100 had textbooks or course pack information entered.
-- Students posted 4,417 textbooks for sale on UBook.

SYSTEM IMPROVEMENTS
Based on faculty and staff feedback, the following system improvements have been made:
-- Increased number of characters allowed in Student Note field
-- Increased number of characters allowed in the Other Materials Title and Description fields

These system improvements are in progress, but the 2009 release dates are still to be determined:
-- New textbook entry option for textbooks not found in search results (currently entered as other material)
-- Display search criteria used at the top of the search results
-- New feature to copy prior-term textbooks to a future term

NEW M-PATHWAYS REPORTS FOR STAFF
New reports allow staff to view textbook information entered for selected classes or to view a list of classes with no textbook information. For more information, see the “Run Textbook Reports Step-by-Step Procedure” in My LINC at <https://maislinc.umich.edu/maislinc/lang-en/management/LMS_ActDetails.asp?UserMode=0&ActivityId=28952&CallerURL=/maislinc/lang-en/taxonomy/TAX_Search.asp?UserMode=0&NodeID=0&SelectedNodeID=0&VSC=ItemName&VSO=A&SourceRef=-1&DispMode=normal&AdvType=0&SearchStr=Run>.

TEXTBOOK ENTRY DOCUMENTATION
-- For class instructors entering textbook information in the Faculty Center, click the Help link located on the Faculty Center pages or go to <https://heprod.dsc.umich.edu/htmldoc/eng/dftie/lsaa/htm/sr_fb_textbooks.htm>.
-- For staff entering textbook information in M-Pathways, search for “textbooks” in My LINC at <https://maislinc.umich.edu> .

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 4
-- E-mail: maishelpdesk@umich.edu

This message has been sent to:
-- Instructors assigned Fall 2009 classes
-- Staff with the M-Pathways Class Maintainer or Textbook Maintainer roles

cc: MAIS Student Administration Unit Liaisons

Posted by cstefans at 02:30 PM

February 23, 2009

First 2010 Award Notices for Entering Students

The Office of Financial Aid announces the deadline to add departmental awards to the first 2010 award notices. Tuition-valued award entry also begins for entering students.

The original e-mail is as follows:
From: Office of Financial Aid
Sent: Monday, February 23, 2009
To: "M-Pathways Users Who Enter and Monitor Merit Aid Awards"
Subject: First 2010 Award Notices for Entering Students

AWARD ENTRY DEADLINE
OFA will send the first award notices for Aid Year 2009-2010 to entering students beginning the first week of March. To add your scholarships on these notices, enter your awards by the close of business on Monday, March 2, 2009.

This includes tuition-valued awards, which may now be entered in M-Pathways using the “Calc Flag” field. Scholarships entered after March 2, will be included on notifications to students at a later date.

OVERVIEW OF AWARD NOTICE PROCESS
OFA sends e-mail notifying all students when they have a financial aid award notice available. Students who have not supplied the University with a valid e-mail address will receive a paper copy of the award notice sent via U.S. Mail. Students may view and print their award notices on Wolverine Access > Student Business, or they may request a paper copy from OFA.

Entering students, who may not have their uniqname and UMICH (Kerberos) password, can establish a Friend account to log in to Wolverine Access > New & Prospective Student Business to view their award notices. Students also may authorize access for parents and others to view a selection of their financial aid data, which includes award notices.

QUESTIONS OR ASSISTANCE
Please contact OFA via e-mail at sfps@umich.edu.

Posted by cstefans at 08:18 AM

February 12, 2009

Financial Aid Award Entry Reminders for Spring-Summer 2009

The Office of Financial Aid announces the award entry deadlines for anticipated aid to appear on student account statements, and describes how to correctly enter Spring-Summer awards for proper disbursement.

The original e-mail is as follows:

From: Office of Financial Aid [mailto:mais.inform@umich.edu]
Sent: Thursday, February 12, 2009
To:"M-Pathways Users Who Enter and Monitor Financial Aid Awards"
Subject: Award Entry for 2009 Spring - Summer Terms

AWARD ENTRY REMINDERS FOR SPRING - SUMMER TERMS:
To be entered correctly, merit aid awards for the upcoming Spring, Spring/Summer, and Summer terms need values of “2009” for the Aid Year and “Non-Standard” for the Award Period.

It also is important to use the appropriate Disbursement Plan and Split Code values. If a student needs to receive funds prior to the first scheduled disbursement dates, e-mail a request for a disbursement override to OFA at sfps@umich.edu. This enables the payment to be processed for the student in the next weekly off-cycle payroll.

Do not select “Winter term disbursement” values for Spring, Spring/Summer, or Summer term awards. This could result in adjustments to students' need-based financial aid eligibility in the Winter term.

ANTICIPATED (PENDING) AID DEADLINES:
For awards to display as anticipated aid on student account statements, enter the awards by:
-- April 8, 2009, for Spring and Spring/Summer anticipated aid to display on the April 12, 2009, statements.
-- June 3, 2009, for Summer anticipated aid to display on the June 8, 2009, statements.

Instructions on how to request disbursement overrides and the “2008-2009 Aid Disbursement Calendar” are available on the MAIS web site at: <http://www.mais.umich.edu/student/faforms.html>

Note: OFA will begin sending award notices for the Spring, Spring/Summer, and Summer terms during the first week of April.

-- Want to reference this message again? Find it in the What else is happening? section of the NEW MAIS Project InfoCenter: <http://www.mais.umich.edu/project_infocenter/what_else_home.php>.

FOR ASSISTANCE OR QUESTIONS:
E-mail OFA at sfps@umich.edu


Posted by cstefans at 11:30 AM

February 09, 2009

New Admissions Roster BOTV Episode

Join Mark Davis-Craig for an informative session on modifying Admissions Roster reports to capture selected school data for applicants.

The original e-mail is as follows:

From: MAIS.Inform [mais.inform@umich.edu]
Sent: Monday, February 09, 2009 10:43 AM
To: BusinessObjects Users of Admissions Roster Data
Subject: BOTV Episode on Admissions Roster Data Set on February 12

Join us for a special episode of BusinessObjects TV (BOTV) on Thursday, February 12, at 9:00 a.m.

In this live 30-minute webinar, Mark Davis-Craig (MAIS) will demonstrate how to modify an Admissions Rosters report to eliminate high schools and schools from which the applicant didn't receive a degree. You can ask questions during the session via a chat tool. Level: Intermediate.

Register for this session at My LINC.

The recording of the session will be available in My LINC within 24 hours after the broadcast. For recordings of previous BOTV episodes and other upcoming sessions,
visit My LINC.

FOR ASSISTANCE OR QUESTIONS
Contact the MAIS Help Desk:
-- Phone: 734-936-7000, option 7
-- E-mail: maishelpdesk@umich.edu

Posted by wro at 11:19 AM

January 07, 2009

WebNow Log Out Process is Changing

On January 10, the log out procedure for WebNow is changing. The WebNow application enables authorized users to view electronic documents that have been created with the companion ImageNow application.

The original email is as follows:

From: Mike Easter, MAIS [mailto:mais.inform@umich.edu]
Sent: Wednesday, January 07, 2009 2:37 PM
To: "WebNow Users"
Subject: New! WebNow Log Out Changes

On January 10, the process for logging out of WebNow will change to align with the log out process for other U-M authenticated resources (e.g., M-Pathways systems,
Employee Business).

NEW LOG OUT PROCESS
Using the new log out process, click Disconnect in WebNow to return to the Wolverine Access Gateway page. To complete the log out process:
-- Click Log Out on the Wolverine Access Gateway page.
-- Click Log Out again on the University of Michigan Weblogin page to return to the University of Michigan home page.

Note: If you have active WebNow and M-Pathways connections open and you log out using the new process above, both connections will close.

ADDITIONAL RESOURCES
Refer to the 'WebNow: Signing In and Out' step-by-step procedure in My LINC at:

FOR ASSISTANCE OR QUESTIONS:
Contact the MAIS Help Desk by:
-- Phone: 734-936-7000, and select option 7
-- E-mail: maishelpdesk@umich.edu.

cc. MAIS Unit Liaisons

Posted by wro at 03:10 PM

December 18, 2008

MAIS and ITSS Offices Closed for Holidays

Business offices will be closed for the winter break from 3:00 p.m. on Wednesday, December 24, 2008 to 8:00 a.m. on Monday, January 5, 2009; this includes the MAIS Help Desk.

MAIS-maintained systems will be available during normal hours of operation.

Limited assistance is available from MAIS during this time:

  • To report a suspected outage or other urgent system issue, call 734-763-4000.

  • For assistance with MTokens, call 734-763-4000.

  • For other non-emergency questions, call 734-936-7000 and leave a message after the prompts. A Help Desk consultant will return your call on January 5.

Happy Holidays from MAIS!

Posted by cstefans at 12:34 PM

December 17, 2008

Textbook Project Update & Improvements

363 staff and faculty have used the new Textbook Online Ordering tool to enter 2,831 textbooks for 1,957 classes since online ordering functionality became available. Since online textbook functionality became available on October 6, there have been many improvements for campus:

  • Students can view textbooks entered for Winter 2009 classes in Wolverine Access (on their class schedule and in the class search/class details), CTools, and UBooks.

  • Students have started using UBooks to find other U-M students with books to buy or sell. As of December 12, over 1,400 textbooks have been listed for sale.

  • Bookstores are successfully accessing class textbook orders.

Planned improvements for 1st Quarter 2009 are:

  • For staff using M-Pathways, a new report page will identify classes with and without textbook data and textbook details for classes with data.
  • For both faculty and staff entering textbook data:
    • If a search for an ISBN returns no results, you can manually enter the ISBN in a Textbook field. This eliminates the need to enter an ISBN not found in the Other Materials field (the procedure used for Winter 2009 textbooks).
    • If the textbooks are the same for a class as those used in a previous term, you can copy the textbook information and then make edits if desired.

Note: When the improvements are released, an e-mail will be sent to applicable faculty and staff.

For textbook documentation and simulations, visit My LINC and search "textbooks".

For Fall Term 2009 textbook timelines, see the Textbook Calendar on the Registrar’s Office web site.

For background information, see the 10/18/2008 Textbook functionality announcement.

Posted by cstefans at 12:29 PM

December 02, 2008

Connection Conference Materials Available Online

Presentation materials and Webcast replays of the 2nd MAIS Connection Conference are available for download. The conference showcased how units are driving efficiencies through improved use of technology.

Staff and faculty from across U-M gathered for the full day conference on November 19, from 8:00 a.m. - 5:00 p.m. at the Michigan League. The event featured 30 break-out sessions presented by 51 staff members and keynotes presentations by Tim Slottow, Executive Vice President & Chief Financial Officer; Robert Kelch, Executive Vice President for Medical Affairs; and Teresa Sullivan, Provost and Executive Vice President for Academic Affairs.

See the MAIS Connection Conference Website for more information regarding this event.

Posted by hengeshl at 02:44 PM

November 24, 2008

Shadowing available for Mac users on Wolverine Access!

Help Desk consultants can visually walk users through the necessary steps to solve a problem. Less time is needed to describe a problem and more time is available working together toward a solution. No new software is needed for Mac users to take advantage of this option. Shadowing is also available for Windows users who call the Help Desk.

Posted by cstefans at 08:52 AM

October 17, 2008

Sign-up for U-M Emergency Alerts!

Get urgent notifications in the media that works best for you. Choose from text messaging, or e-mail -- it's your choice. Visit the U-M Emergency Alert Website for more information.

Posted by wro at 04:32 PM | Comments (0)

Teaching Evaluations Go Online, Fall 2008

Assign, view, and complete teaching evaluations online. For more information, see the Teaching Evaluations Quick Reference document in My LINC.

Starting this fall, the Teaching Questionnaire (Evaluation) system coordinated by the U-M Office of Evaluations and Examinations will use an online format instead of paper forms. The process uses tools in M-Pathways, the Wolverine Access Faculty Center, and CTools to complete the following steps:

  • Early in the term, a School/College evaluation coordinator assigns an evaluation template to each class in M-Pathways. Note: Evaluations can include mid-term or half-term evaluations as well as final full-term evaluations. Evaluations can also be assigned to each class instructor.
  • After a template is assigned, class instructors can view the class evaluation in the Wolverine Access Faculty Center. If allowed by the department, primary instructors can add questions to the evaluation.
  • Three days before the evaluation start date, evaluations are loaded into CTools where students will complete the evaluations.
  • Approximately three days after the evaluation end date, report generation is complete. Grades for a class must be submitted before instructors can view the final evaluation report results. Note: For half-term classes, final evaluation reports will not be available until the end of the full term when University wide median data is added.

Posted by wro at 04:24 PM | Comments (0)

New Textbook Functionality in M-Pathways and CTools!

Tools in M-Pathways and CTools for entering, viewing and ordering textbooks online are available beginning October 2008. The Provost has requested that faculty enter Winter Term 2009 textbook information using these tools by October 29, 2008.

While changes can be made after this date, the early deadline will help improve the used book market and help reduce book costs for students. For more timeline information, see the Textbook Calendar on the Office of Registrar’s web site.

The Office of the Provost, MAIS, and Information Technology Central Services (ITCS) collaborated to provide the new textbook functionality.

See the Research and Recommendations Concerning the Cost of Textbooksdocument on the U-M Office of the Provost’s web site for details about the research behind the scenes that resulted in this new functionality.

Functionality includes:

  • Ability for class instructors to enter textbook information in the Wolverine Access Faculty Center.
  • Ability for department support staff to enter class textbook information in M-Pathways.
  • Ability to view textbook information for individual classes in the Student Schedule in Wolverine Access (WA), the U-M Course Catalog, and in CTools/MyWorkspace.
  • An interface that booksellers will use to pull textbook orders from M-Pathways.
  • An exchange tool (Ubook) that provides lists of textbooks and search functionality to enable students to buy/sell used textbooks in CTools.

Planned Textbook Functionality Release Schedule:

  • 10/06/08 -- Faculty and M-Pathways users with the SR CLASS MAINTAINER or SR TEXTBOOK MAINTAINER roles can enter Textbook data online
  • 10/15/08 – Bookstores can pull available textbook information from M-Pathways
  • 11/10/08 – Textbook data can be viewed in the U-M Course Catalog, CTools Class Sites/MyWorkspace and Ubook
  • 1/5/2009 – Textbook data can be viewed in students’ Wolverine Access Class Schedule

Note: These dates are also available on the What else is happening calendar

Posted by wro at 02:56 PM | Comments (0)