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May 27, 2011

Patient Health Information (PHI) and the MWRC fax machine

The UMHS Compliance office has seen an increase in privacy incidents to mis-dialing of fax numbers. Misdirected faxes can result in a reportable HIPAA privacy violation, and we are encouraged to take steps to prevent this from happening.

To address this issue, we are taking the following steps:

1. When faxing information within UMHS, it is best to dial the 5-digit UMHS number rather than dialing 9+7+ten-digit number. When in doubt, dial 9+7+ten-digit number.

2. I've posted easy-to-read instructions on the back wall next to the fax machine about UMHS policies regarding fax machines and PHI. Please refer to this and/or ask me if you have any questions.

3. Reporting of misdirected faxes: if you send or receive any misdirected faxes containing PHI, please submit a Disclosure Log at http://www.med.umich.edu/u/hipaa/forms/Disclosure%20log.pdf

More information about PHI and the Compliance office is available at http://med.umich.edu/u/compliance/area/FaxingPHI/faxingphi.htm

Posted by asarkozy at 12:54 PM | Comments (0)

Technology checkout program launched on CVC-4

I'd like to welcome CVC-4 to the iPod checkout program. This morning, after conversations with CVC-4 leadership, MWRC checked out its first laptop to a patient in the CVC-4 ICU. The nursing and desk staff have been made aware of all relevant policies, and a safe place for the laptops/iPods/iPads has been designated in the ICU. The CVC-4 Unit Host, Susan Mann, (7-7350) is our main contact person for the program.

CVC-4 will continue to refine their processes to incorporate the tech-checkout program into their workload. I'll keep you updated on any changes/improvements made to the program on their floor on this blog as they occur.

Happy Memorial Day weekend!

Posted by asarkozy at 12:41 PM | Comments (0)

May 25, 2011

New Circulation Form

A new Circulation Form has been uploaded to the Forms section of this site. The new form reflects the addition of the Depression Center to the network of Resource Centers at UMHS. Welcome, FDERC!

I've removed the old form from the site; please use only the new form going forward when checking materials out to patients and families.

Alexandra

Posted by asarkozy at 10:32 AM | Comments (0)