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May 27, 2011

Patient Health Information (PHI) and the MWRC fax machine

The UMHS Compliance office has seen an increase in privacy incidents to mis-dialing of fax numbers. Misdirected faxes can result in a reportable HIPAA privacy violation, and we are encouraged to take steps to prevent this from happening.

To address this issue, we are taking the following steps:

1. When faxing information within UMHS, it is best to dial the 5-digit UMHS number rather than dialing 9+7+ten-digit number. When in doubt, dial 9+7+ten-digit number.

2. I've posted easy-to-read instructions on the back wall next to the fax machine about UMHS policies regarding fax machines and PHI. Please refer to this and/or ask me if you have any questions.

3. Reporting of misdirected faxes: if you send or receive any misdirected faxes containing PHI, please submit a Disclosure Log at http://www.med.umich.edu/u/hipaa/forms/Disclosure%20log.pdf

More information about PHI and the Compliance office is available at http://med.umich.edu/u/compliance/area/FaxingPHI/faxingphi.htm

Posted by asarkozy at May 27, 2011 12:54 PM

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