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August 08, 2013

Head Houseman of Rental Events- Council on Foreign Relations


Location: New York

The headquarters for the Council on Foreign Relations is housed in the historic landmark Harold Pratt mansion as well as the state-of-the-art Peterson Conference Center. This combined space is used for several hundred meetings a year and is one of the most sought after locations in Manhattan to rent for corporate meetings, conferences, weddings, and other special events.

The Head Houseman will be part of the Outside Events team and will work closely with the staff who coordinate rental events. He/she will be responsible for overseeing the logistics prior to, during, and following events; in order to ensure that they run efficiently and smoothly and that the facility's appearance meets clients' expectations and is maintained at the highest level.

This position is based on a schedule requiring flexible hours with the ability to work weekends and evenings; and to adjust to seasonal demands (including periodic lengthly shifts).

The principal responsibilities of this position will include (but are not limited to):

Arriving prior to the set up of the event to walk through the facility and ensure it is set up according to the client's specifications (i.e. – check on room set up, check temperature set points, be sure lights are on, ensure that event rooms are properly cleaned and restrooms are stocked, etc.), and coordinate any last minute work
Managing and coordinating the load in and load out of the vendors for the events, including giving direction to the vendors on where and how to set up and break down (including caterers, florists, photographers, and musicians), and ensuring the Council's policies and procedures for the vendors' use of the facility are understood and adhered to
Overseeing and assisting with the physical setup and breakdown of events
Interacting with clients, vendors, and guests during the event when needed, including being a point of contact for any facility questions, and coordinating a timely response to inquiries with other members of the events team
Attending planning meetings with the Outside Events staff to review logistical details for upcoming events
Interfacing with the Council's internal event staff to ensure simultaneous events run smoothly
Assist with basic maintenance and upkeep of the facility, working closely with Facility Operations staff

Preferred Qualifications:

2 plus years related operational and logistical experience; experience in the hotel or catering industry strongly preferred
Availability to work a flexible and varied schedule, including some evenings and weekends, as well as periodic lengthy shifts
Demonstrated ability to effectively work on a team
Results-oriented, self starter who can respond quickly and effectively to requests
Outstanding communication and customer service skills
Highest level of dependability; proactive, flexible, and positive attitude required
Ability to handle heavy lifting in excess of 70 pounds (such as tables and podiums)
Basic computer skills, including Microsoft Word and Excel a plus
The Council on Foreign Relations offers a benefits package including health insurance programs and an on-site fitness center.

Qualified candidates should email a list of qualifications and experience to the Human Resources department at the above address.

PLEASE INCLUDE THE POSITION NAME IN THE SUBJECT OF YOUR EMAIL. The Council on Foreign Relations is an equal opportunity employer and actively seeks candidates from a diverse background. Posted: May 2013

Council on Foreign Relations
Human Resources Office
58 E. 68th St., NY, NY 10065
FAX +1 212.434.9893

Posted by sjadrich at August 8, 2013 02:46 PM


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