June 26, 2006
WCBN Board of Directors
6/12/06
in attendance: Sam Turner (GM), Jason Voss (board), Julia Holter (board), Sarah Stedman (board), Mike Clancy (board), Lenny Zenith (board), Brendt Rioux (board), Evan Eustace (board), Chaz Berret (Ass. GM, no vote), Tom Bray (board, arrived during budget discussion).
1. Call to order
2. Motion to approve agenda. Agenda approved unanimously.
Last meeting’s minutes not available for approval, so it will be done at the next meeting.
Unanimous approval for next meeting to be held on July 24th.
3. Renovation. Plans were looked over last week in a meeting attended by Mike Clancy and Sam Turner. Nothing outstanding or different was presented to the station representatives. We will lose annexes A and B, but gain some new space in the current student woodshop area. We can infer from what we’ve seen that the area will be adequately secured. Our area is part of ‘Phase 4’ of the construction, which has no definite dates, but corresponds roughly to the middle of the process. Projected dates begin in September 2007, and our phase is estimated to last 2-3 months. Prints and plans are available to be viewed after the meeting.
4. Budget 2006-07.
Money was budgeted last year for DMCA, but the $550 wasn’t paid and no invoice was sent; this year’s budget should include enough for both this and last year, i.e. $1100. Mike Clancy has offered to handle this.
Fundraiser premia was $1375.91 overbudget last year. Though costs may not be as high next year, the budget was increased to $3000 to cover that possbility. Mali says premia items and pricing need to be restructured next year by the new development director.
The budget for copying has been merged into ‘office supplies.’
The Sports Department didn’t use any of their budget for the year.
About $5000 extra was available for this year’s budget, with a little less than $2000 already allocated in the new budget, so the floor is open to proposals for its use.
• Money has been provided to get us out of our unit during the renovation, but not to get back. It would be useful to have some funds available to hire outside help to aid Alex in reconnecting electronics when we move back, not to mention as a contingency for unforeseen expenses with the renovation. New carpet for the station should be purchased during the renovation because it is the most convenient opportunity we will have.
• Creating a new, stipended position for someone to handle the web aspect of the station. At the very least, some thought should go into establishing a structure and protocol for online issues.
• This person would be responsible for building the structure of the site in a manner that allows people with other roles at the station to add and maintain the content of the site. In other words, the person would build the site, but not necessarily be involved in or need to know the details of station matters.
• Further discussion on the exact nature of this position and possible stipend amounts will be done at the next Exec Staff meeting.
• The summer concert planners have offered the Flying Luttenbachers $1200. Some other, smaller concerts have been discussed for the coming year, possibly in conjunction with UMMA. Board approval is necessary to approve the concert because costs will exceed $500; the estimated cost is around, but likely less than, $3000. Tom Bray has noted that past concerts there were underpublicized, mostly because it seems significantly more publicity is necessary for that particular venue than is typically estimated.
Jason Voss moves that an amount of no more than $3000 be allocated for the Summer Concert, with the exact amount to be determined by Exec Staff. Sarah Stedman seconds. Unanimous approval. Motion passed.
Sarah Stedman moves to end meeting, Evan Eustace seconds, unanimous approval.
Posted by cberret at June 26, 2006 02:30 PM