November 20, 2006
Board of Directors
11/20/06
In attendance: Jen Herard (GM), Jason Voss (BOD), Alex Sergay (Chief Engineer), Chaz Berret (Asst. GM, BOD), Evan Eustace (BOD), Mars, Kristin Sumrall (BOD), Brendt Rioux (BOD),
Agenda approved unanimously
Previous meeting minutes approved unanimously
Next meeting set for December 11th
o Alex has submitted a timeline of what will be done at what point in time during the move. An issue of concern is that we will need to move shelves to the storage area and perhaps build new ones. The ‘swing space’ may not be wheelchair accessible, which is a problem for Dan, a handicapped DJ.
o Renovation has been pushed back a few months already, and will perhaps be pushed back even further. Alex has requested some changes to their plans, including the removal of large clocks in each room which seem unnecessary. Tom is pushing for sound limits to be set so that the building air conditioner doesn’t cause background noise on the air.
o Mars is going to replace Lenny on the Board. The station constitution says that missing two consecutive meetings without prior notification is sufficient for expulsion.
o Jen has talked to a few web design firms to look at our options for rebuilding the WCBN website. The quotes we have received thus far are:
o Tony Audas - $100/hr
o Michigan Integrated Solutions - $90/hr, but different services can range from $60/hr to $120/hr.
o Sites and Sounds - $100/hr, don’t do PHP
o JK Impact - $120/hr, doesn’t usually do by hour, but instead creates a budget to work from
o Budget resources for the project are $400 for website maintenance and a $3000 contingency fund.
o Exec Staff and BOD members need to come up with a list of features that we want to see on the new web site. For one design firm, a ranked list of these features is submitted and they do what they can with the time and resources we allot. Adaptability is the biggest issue since so much of our information tends to be out of date. We need to look into resources within the University. The division that used to do web design just closed. The School of Information is another option. We also need to make sure that the website is sustainable and maintainable in the future using University resources. Alex also notes that we will likely opt for open source software. (Mike Clancy just arrived) This will ensure that we are using standardized, easily maintained technology.
o The next Exec Staff meeting will have a (serious) brainstorming session about the features wanted for the new website.
o Brendt needs to delete the 30 hours of voice mails in the music office account. Mike has kindly instructed him how.
o Mike has more news on the renovations. They have made some changes to the blueprints. We need new carpet everywhere except the sports office and Prod A. New carpet is not covered in renovation budget, but we should reallyreplace it ourselves while we have the chance. The raised floor in the yellow library room can be removed to get more space for storage. The production studios need to have quiet ventilation systems, as Alex mentioned, and the contractors are not being helpful. Alex is going to go talk directly to them. Since we are not going to have another chance to renovate for a long time, it might make sense to just pay the difference and make sure that we get what we need. Since the grant is from the state, there are certain things that they simply can and can’t do; if it turns out that they cannot ensure the noise standards we want, making a deal where we pay part is far better than being stuck with a noisy studio.
Brendt moves to close the meeting. Unanimous approval. Meeting closed.
Posted by cberret at November 20, 2006 09:18 PM