February 19, 2007
Board of Directors
2/19/07
In attendance: Jen Herard (GM), Brendt Rioux (board), Mike Clancy (board), Chaz Berret (board), Jason Voss (board), Kristin Summrall (board), Julia Weinert (not board, observing), Jesse Johnston (not board), Meg Marotte (not board), Mars (not board).
Next meeting set for Monday, March 19th.
o Mike has e-mailed Julie Peterson, the woman who will appoint the next staff BOD seat. She has not responded. Michigan Radio is also a possible place to look. Tom is also looking to give up his seat, so we will need to find yet another staff member. The only people that Jen can think of are Saramin Grosky and Arwulf. It is also possible to simply put on a special election in April for that seat along with the others.
o Mike received a notice from the project manager (of renovation) saying that the design can be adjusted for the sound-proofing level that we need. Mike says that more sound diffusers can be added if necessary. It seems that we simply won’t know if the sound level is adequate until after renovation is finished. The project manager says that the plans are within radio sound level standards, but Mike believes that it can be lower. They are not willing to change their design.
o Meg on fundraiser: there was a problem with the U-M gift database, so we used our own database. Alex and Meg will have to add everything by hand. The total was roughly $23,000, but should be a bit higher after some others from the Fall are added. Some people were charged multiple times (up to 13), but we were quick to resolve the problem. Before fundraiser, the gift account had $2,000, which will be transferred later.
o Tom gave the impression that he and Mike could go and talk to the lawyers about issues surrounding promo CDs. Though a policy was instituted last year to end the use of promo CDs as premia, there was a perceived lack of notification for DJs. Jen responded by allowing CDs to be given away, but only after the track list is approved by a review policy. The best thing to do at this stage is to bring our current policy to the lawyer and see if it is sufficient.
o Brendt moves to approve the exec staff policy on premia CDs, as presented in Jen’s e-mail last week:
• The only promotional CDs that will be allowed are those whose tracks are accompanied by expressed written consent from the copyright holders OR those whose tracks are within public domain (meaning that they are currently not protected by copyright). Furthermore, DJs must submit the track listings of their CD (along with written consent when need be) to the development director for approval by the date that she requests (in advance of fundraiser), otherwise they will not be considered as promotional items.
• In favor: Chaz, Jason, Brendt, Mike
• Abstain: Kristin.
Motion Passes
Since we are billed once a year by some law firm in Washington, we might as well use their consultation.
o Jason moves to end the meeting, Chaz seconds. Motion passes unanimously
Posted by cberret at February 19, 2007 08:24 PM