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June 19, 2007

Steps to Add an Aquifer Set

So, this is my attempt to list what it takes on my end to add records to the Aquifer portal. There are a bunch of stand-alone files, and if nothing else, perhaps this will encourage Chick and Tom to make this more invisible/automatic!

1. Assuming a successful harvest of the MODS records, I look to see what the set ID is, and if I need to modify the name (I try to avoid set IDs with a dash or underline in them).

2. I add the set ID and appropriate set name (not necessarily what the data provider has indicated is the set name) to a couple of stand-alone files. One file associates the set ID with the set name, so that the left-hand column in the results list will be populated correctly. The second file associates the set IDs with the set names for the purpose of running the transform tool.

3. Once the files are populated, I run the MODSTransform tool. This runs very quickly, and I get a report of which records are in the file system, which records have URLs (i.e., those that end up being included in the portal), any data conditioning/massaging that needed to happen, etc.

4. I move the resulting [setID]_bib.xml file to the appropriate place in the filesystem, concatenate all set XML files and index the concatenated file.

5. While it's indexing, I change the web files so that they describe the new set added, and update the number of records and data contributors.

6. I rdist (move) all these files to the production server.

Posted by khage at June 19, 2007 09:46 AM

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